## **West Street Pre-school** ## **Annual General Meeting** Date: Friday 28[th] November 2025 Time: 12.30pm Location: West Street Pre-school Present: Sarah Jubb (Secretary) Sonya Woods (Treasurer) Pat Trotter (Chair) Alita Lyford, Angie Trotter ( Staff) Jess Campion (Staff) Hayley Hobbs (Staff) ## Apologise: Karen Booth, Megan Geeson, Kayley Harrison Agenda: - Minutes of the last AGM agreed as a true record. - Welcome new Committee Members with suitability letters: Sarah Jubb, Sonya Woods, Alita Lyford, Kayley Harrison – All proposed & seconded; see list appendix 1. - Matters arising from 2024AGM minutes. - Numbers of children attending. We currently have a long waiting list as children already attending have extended their hours. - Staffing Issues: - After 13 years of employment Pre-school Leader Claire Curran left on the 5[th ] of Jan 2025. The Leader role has since changed title to Pre-school Manager. The position was advertised 5 times, and no suitable candidates were appointed. Mrs Angie Trotter our Deputy Manager agreed to take on the role. Administrator 16hours post: Now that more paperwork is being required of the Pre-school, the Committee agreed via email to advertise for a Pre-school Administrator to work term time only. Mrs Sonya Woods was appointed and commenced Page **1** of **6** her employment at the Pre-school on the 1[st of] July 2025. Kerry Waplington will continue with us for 5 hours a week until December 2025, when she wishes to retire. Kerry will support Sonya to learn all the practices of the Amin role, and we thank her for her 7 years of service & support. Sally Edwardes will be retiring on the 17[th ] of October 2025. She has been a valued member of the team and will be greatly missed. We would like to thank her for her dedication and commitment to her role. Jess Campion was appointed Pre-school Assistant in Jan 2025. She was recently appointed Pre-school Deputy Manager in September 2025. - Treasurers Report: Current Account opening balance April 2024: £31,937.48 Incoming: £108,237.70 Outgoing: £92,197.30 Closing balance: £47,977.88 Reserve Account balance: £51,775.70. ## • SEND We have again received funding to our group of children with additional needs. This has enabled extra staff to provide 1:1 work with these children during each session, to support & offer resources to children from disadvantage families. Records of both these spending streams are maintained by the Pre-school Manager Angie Trotter each year. - Fundraising: Pre-school Assistant Karen Booth has once again taken on the role of collecting raffle prizes from local businesses. ## • Staff Hours: We have had enough funds this year to not ask staff to reduce their hours. We continue to pay above minimum wage for our staff. Page **2** of **6** - Fee Changes: We have increased the children’s fees to £18.00 per 3-hour session. ## • NCC Committee Support Meetings: These continue to run. Pat continues to attend & keeps the group up to date with any changes. - Publicity: We have promoted the Pre-school more this year via our community links which has enabled us to be full with a waiting list. Staff continue to keep their knowledge skill base up to date. New staff have been enabled time to familiarise themselves with all our Policies & Procedures, plus attend the Mandatory Training Course via Noodle Now. - Policies & Procedures: Angie has updated our Policies & Procedures. - Fire Safety: We now have an escape ladder from the upstairs room. - Telephones: We now have updated our Phone system to now have 4 phones in the building. - Grants: We obtained a grant from Bassetlaw District Council to paint a mural on the side of the Pre-school to raise awareness of conserving wildlife free of charge. We also obtained a shop frontage Level Up Grant to enable us to have the building painted and new wooden notice boards made and displayed on the Page **3** of **6** front of the Pre-school. This improves the appearance. The amount was £6134.40, the Pre-school paid £681.60. - Leaflets: Angie Trotter has made improvements to the Pre-school leaflets, which now include up to date information regarding the Government funding process. - Wrap Around Care: Wrap around care for children 9 months – 5 years, we decided not to do this as we felt our building was not suitable. - Ratios: Child Care Ratios the Governments wanted to increase from 1:4 to 1:5 for 2 year old’s, but we felt that our building was not suitable for the higher ratio, so we will maintain our 1:4 staff/child ration. - Energy Charges: Baring Law are still pursuing if we have a claim for overcharged commissions by EON. - First Aid: Our First Aid Audit is to be undertaken again this year by Secretary Sarah Jubb. New systems to be implemented. ## • Toothpaste: We received a donation of children’s toothpaste from a Colegate representative via Ice Dental Blyth, this was given to the Pre-school for the children 3 years old. We have purchased toothbrushes to raise awareness of oral hygiene for children. Page **4** of **6** - Maintenance: The flaking wall in the garden area, Sonya mentioned that one of our children dads (Josh Wittiker) is a builder and may be willing to help us. The small room has been painted off white and damp was found. Alison Hill to be contacted re: Grant Support for this? - Cleaning: Staff deep cleaned resources during the holiday period ready for the next term inside & out. - 5 Inset Days were organised to support staff meetings & training. ## A.O.B - Nominated Person for Ofsted contact to be changed from Pat Trotter to Sonya Woods. Pat to inform Ofsted of this change. - All attendees informed of the following: DBS Nominated Person (Registered Person) RP901968 Registered Charity No: 1036704 Early Year Association (EYA) PLA 15588 Signed as a true record: Pat Trotter Chairperson Page **5** of **6** ## **Appendix 1** ## West Street Pre-school ## Nominated Form ## West Street Pre-school Committee 2025-2026 |Role|Name|Proposed by|Seconded by| |---|---|---|---| |Chairperson|Pat Trotter|Alita Lyford|Sonya Woods| |Treasurer|Sonya Woods|Alita Lyford|Angie Trotter| |Secretary|Sarah Jubb|Pat Trotter|Angie Trotter| |Link with Pre-
school|Angie Trotter|Pat Trotter|Hayley Hobbs| |Committee 1|Hannah Musto|Pat Trotter|Jess Campion| |Committee 2|Kayley Harrison|Angie Trotter|Sonya Woods| |Committee 3|Alita Lyford|Pat Trotter|Angie Trotter| |Committee 4|Megan Geeson|Sonya Woods|Angie Trotter| Page **6** of **6** ## West Street Pre-school ## Current Account April 2024-March 2025 |||||| |---|---|---|---|---| |**Date**|**Expenditure**|**Income**|**TOTAL**|| |||||| |||||| |opening balance|||31,937.48|| |April|7,168.01|9,566.77|34,336.24|2,398.76| |May|6,824.55|10,053.53|37,565.22|5,627.74| |June|7,848.53|10,048.42|39,765.11|7,827.63| |July|8,218.26|9,638.91|41,185.76|9,248.28| |August|6,538.60|0.00|34,647.16|2,709.68| |September|11,183.06|19,700.21|43,164.31|11,226.83| |October|7,159.74|1,753.33|37,757.90|5,820.42| |November|7,622.24|10,778.25|40,913.91|8,976.43| |December|8,154.84|11,922.99|44,682.06|12,744.58| |January|5,706.04|9,110.06|48,086.08|16,148.60| |February|8,542.82|8,614.84|48,158.10|16,220.62| |March|7,230.61|7,050.39|47,977.88|16,040.40| |||||| |Total|92,197.30|108,237.7
0|**47,977.88**|| |||||| |||||| |||||| |_Pat's figures_||||| |||||| |||||| |||||| |opening balance|31,937.48|||| |Income|108,237.70|||| |Expenditure|92,197.30|||| |closing balance|47,977.88|||| |||||| |||||| |||||| |difference|47,977.88|||| |||||| |Income over
Expenditure||16,040.40||| |||||| ## **West Street Pre-School** Examination of accounts 01.04.2024 to 31.03.2025 ## **Income** I have examined the blue book in relation to the paying in slips, the income folder, the bank statements and the spreadsheets and find no discrepancy during this year. ## **Expenditure** I have examined the expenditure folder in relation to the bank statements and the spreadsheets and found three very minor discrepancies, as follows: June petty cash Item 12 – should be £16.80, but was claimed as £16.60 August Smartest Energy – the bill is £81.76; the bank statement shows a payment of £81.75 September MoneySoft – the bill is £103.20; the bank statement shows a payment of £103.00 Generally, the system is working well, and I am happy to sign the Examiner’s Report. Patricia Everitt 13.07.2025