Trustees’ Annual Report for the period
From 1st September 2023 To 31st August 2024
Charity name: Claremont County Primary School Parent Teacher Association Charity registration number: 1036492
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the association (the objects) is to advance the education of pupils in the school in particular by: 1.1 Developing effective relationships between the staff, parents and others associated with the school. 1.2 Engaging in activities or providing facilities or equipment which support the school and /or advance the education of the pupils. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
During the year the PTA ran a number of events for the enjoyment and benefit of the children and families of the school, and to raise money. The main events were: - Clarefest - Summer Fete - Christmas Secret Room - Easter Egg Hunt - Children’s discos and cinema clubs - Parent socials |
| - Playground sales |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees are aware of the guidance issued by the Charity Commission on public benefit. |
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Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social investment
including program related
investment
Para 1.38
Contribution made by
volunteers
Other
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Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This year the charity was able to continue to deliver and improve upon events from previous years. The community benefits are not able to be quantified but were significant. In running events the total net income raised by the PTA during the year amounted to £ 52,327.10with just over £10,000 received in other income including direct donations and gift aid. The income from events was similar to previous years, other income saw a slight increase however income from event sponsorship declined. Total expenditure to run those events was £20,968.08 signalling gross profit from events of £31,359.02 . Administrative costs (including donations to the school) totalled £30,268.93. Principal expenditure was spent funding or subsidising the following to support the education of the children at the school for the following amounts: - I.T. £15,000 - Footpath repairs £8,000 - Panto Trip £2,340 - New sports kit £840.11 - D.T. expenses £700 - Year 6 leavers £802 - Parking signs £500 |
||
|---|---|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set Para 1.41
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Positive |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The policy is to hold sufficient reserves to maintain the Charity’s liquidity. The charity expects the minimum funding to the school annually is £15,000 for I.T.. Therefore a reserve amount of £20-30,000 is kept to ensure 1-2 year of future I.T. spend is available. The PTA has committed a further £28,043 to the school which was not invoiced in this financial year so the liquidity position reduces to £15,483.95 if that is taken into account. |
| Amount of reserves held | Para 1.22 | £43,526.95 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 |
A description of the principal risks facing the charity Para 1.46 Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees and committee members elected by members at AGM and in post for 1 year. If required, the PTA Committee can co-opt new members within the year too. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 |
Other
Reference and Administrative details
| Charity name | Claremont County Primary School Parent Teacher Association |
|---|---|
| Other name the charity uses | Claremont Primary PTA |
| Registered charity number | 1036492 |
| Charity’s principal address | Banner Farm Road Tunbridge Wells TN2 5EB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Nam e of pers on (or body ) entitl ed to appo int trust ee (if any) |
|---|---|---|---|---|
| Claire Summers | Chair | |||
| Natalie Jolliffe | Vice-Chair | |||
| Niloufer Jamal | Secretary | |||
| Shagun Basel | Treasurer | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional) Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) C Summers Full name(s) Claire Summers Position (eg Chair Secretary, Chair, etc) Date 5.2.25
Profit and Loss
Claremont County Primary School Parent Teacher Association For the year ended 31 August 2024
| For the year ended 31 August 2024 | |
|---|---|
| 2024 | |
| Turnover | |
| Christmas Card Sales | 382.50 |
| Cinema Club Sales | 2,761.20 |
| Clarefest Sales | 23,489.89 |
| Disco Sales | 2,182.65 |
| Event Sponsorship Received | 1,500.00 |
| New Parent Events | 107.65 |
| Playground Sales | 6,770.23 |
| School Lottery Income | 888.12 |
| Second Hand Uniform Sales | 2,134.19 |
| Summer Fete Donations | 2,147.00 |
| Summer Fete Sales | 8,320.01 |
| Xmas Wreath Making Sales | 1,643.66 |
| Total Turnover | 52,327.10 |
| Cost of Sales | |
| Cinema Club Expenses | 1,037.64 |
| Clarefest Expenses | 11,763.13 |
| Disco Expenses | 679.15 |
| Easter Expenses | 638.88 |
| new Parent Event Expenses | 14.35 |
| Playground Sale expenses | 2,738.04 |
| Secret Room Expenses | 344.89 |
| Sports Day Expenses | 33.55 |
| Summer Fete Expenses | 3,126.26 |
| Xmas Wreath Expenses | 592.19 |
| Total Cost of Sales | 20,968.08 |
| Gross Profit | 31,359.02 |
| Administrative Costs | |
| Bank & Card Fees | 766.09 |
| Donation to School | 28,182.11 |
| General PTA Expenses | 131.97 |
| PTA Overheads | 1,188.76 |
| Total Administrative Costs | 30,268.93 |
| Operating Profit | 1,090.09 |
| Other Income | |
| Bank Interest Income | 335.22 |
| Direct Donations received | 8,975.16 |
Profit and Loss Claremont County Primary School Parent Teacher Association
4 Oct 2024 Page 1 of 2
Profit and Loss
| 2024 | |
|---|---|
| Gift Aid | 1,006.00 |
| Total Other Income | 10,316.38 |
| Profit on Ordinary Activities Before Taxation | 11,406.47 |
| Profit after Taxation | 11,406.47 |
Profit and Loss Claremont County Primary School Parent Teacher Association
4 Oct 2024 Page 2 of 2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees
CLAREMONT COUNTY PRIMARY SCHOOL PARENT TEACHER ASSOCIATION
31 August 2024
On accounts for the year ended Charity no (if any)
1036492
Set out on pages
See supporting document
(remember to include the page numbers of additional sheets)
Responsibilities and basis of report
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2024.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
A Gray
Date:
24/01/2025
Name:
Andrew Gray CA CIA BA ALCM
1
Oct 2018
IER
Relevant professional qualification(s) or body (if any):
Address:
Institute of Chartered Accountants of Scotland
15 Cambridge Street
Royal Tunbridge Wells, Kent
TN2 4SJ
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
None.
2
Oct 2018
IER