## **Trustees’ Annual Report for the period**
**From 1st September 2023 To 31st August 2024**
**Charity name: Claremont County Primary School Parent Teacher Association Charity registration number: 1036492**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The object of the association (the**
**objects) is to advance the**
**education of pupils in the school in**
**particular by:**
**1.1**
**Developing effective**
**relationships between the**
**staff, parents and others**
**associated with the school.**
**1.2**
**Engaging in activities**
**or providing facilities or**
**equipment which support**
**the school and /or advance**
**the education of the pupils.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**During the year the PTA ran a number of**
**events for the enjoyment and benefit of**
**the children and families of the school,**
**and to raise money.**
**The main events were:**
**-**
**Clarefest**
**-**
**Summer Fete**
**-**
**Christmas Secret Room**
**-**
**Easter Egg Hunt**
**-**
**Children’s discos and cinema**
**clubs**
**-**
**Parent socials**|
|||**-**
**Playground sales**|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees are aware of the guidance**
**issued by the Charity Commission on**
**public benefit.**|
**----- Start of picture text -----**
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social investment
including program related
investment
Para 1.38
Contribution made by
volunteers
Other
**----- End of picture text -----**
## **Achievements and Performance**
SORP reference
||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|This year the charity was able to continue to
deliver and improve upon events from
previous years. The community benefits are
not able to be quantified but were significant.
In running events the total net income raised
by the PTA during the year amounted to
£
52,327.10with just over £10,000 received
in other income including direct donations
and gift aid. The income from events was
similar to previous years, other income saw
a slight increase however income from event
sponsorship declined.
Total expenditure to run those events was
£20,968.08
signalling gross profit from
events of £31,359.02
. Administrative costs
(including donations to the school) totalled
£30,268.93.
Principal expenditure was spent funding or
subsidising the following to support the
education of the children at the school for
the following amounts:
-
I.T. £15,000
-
Footpath repairs £8,000
-
Panto Trip £2,340
-
New sports kit £840.11
-
D.T. expenses £700
-
Year 6 leavers £802
-
Parking signs £500||
|---|---|---|---|---|
**Additional information (optional)** You may choose to include further statements where relevant about:
Achievements against objectives set Para 1.41
||||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Positive**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The policy is to hold sufficient reserves**
**to maintain the Charity’s liquidity. The**
**charity expects the minimum funding to**
**the school annually is £15,000 for I.T..**
**Therefore a reserve amount of £20-30,000**
**is kept to ensure 1-2 year of future I.T.**
**spend is available.**
**The PTA has committed a further £28,043**
**to the school which was not invoiced in**
**this financial year so the liquidity**
**position reduces to £15,483.95 if that is**
**taken into account.**|
|Amount of reserves held|Para 1.22|**£43,526.95**|
|Reasons for holding zero
reserves|Para 1.22|**n/a**|
|Details of fund materially in
deficit|Para 1.24|**n/a**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
A description of the principal risks facing the charity Para 1.46 Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated Association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees and committee members**
**elected by members at AGM and in post**
**for 1 year. If required, the PTA Committee**
**can co-opt new members within the year**
**too.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
Other
## **Reference and Administrative details**
|Charity name|Claremont County Primary School Parent Teacher
Association|
|---|---|
|Other name the charity uses|Claremont Primary PTA|
|Registered charity number|1036492|
|Charity’s principal address|Banner Farm Road
Tunbridge Wells
TN2 5EB|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Nam**
**e of**
**pers**
**on**
**(or**
**body**
**)**
**entitl**
**ed to**
**appo**
**int**
**trust**
**ee (if**
**any)**|
|---|---|---|---|---|
||Claire Summers|Chair|||
||Natalie Jolliffe|Vice-Chair|||
||Niloufer Jamal|Secretary|||
||Shagun Basel|Treasurer|||
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– Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
Trustee name
Dates acted if not for whole year
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional) Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** C Summers **Full name(s)** Claire Summers **Position (eg** Chair **Secretary, Chair, etc) Date** 5.2.25
## **Profit and Loss**
## **Claremont County Primary School Parent Teacher Association For the year ended 31 August 2024**
|**For the year ended 31 August 2024**||
|---|---|
||**2024**|
|**Turnover**||
|Christmas Card Sales|382.50|
|Cinema Club Sales|2,761.20|
|Clarefest Sales|23,489.89|
|Disco Sales|2,182.65|
|Event Sponsorship Received|1,500.00|
|New Parent Events|107.65|
|Playground Sales|6,770.23|
|School Lottery Income|888.12|
|Second Hand Uniform Sales|2,134.19|
|Summer Fete Donations|2,147.00|
|Summer Fete Sales|8,320.01|
|Xmas Wreath Making Sales|1,643.66|
|**Total Turnover**|**52,327.10**|
|**Cost of Sales**||
|Cinema Club Expenses|1,037.64|
|Clarefest Expenses|11,763.13|
|Disco Expenses|679.15|
|Easter Expenses|638.88|
|new Parent Event Expenses|14.35|
|Playground Sale expenses|2,738.04|
|Secret Room Expenses|344.89|
|Sports Day Expenses|33.55|
|Summer Fete Expenses|3,126.26|
|Xmas Wreath Expenses|592.19|
|**Total Cost of Sales**|**20,968.08**|
|**Gross Profit**|**31,359.02**|
|**Administrative Costs**||
|Bank & Card Fees|766.09|
|Donation to School|28,182.11|
|General PTA Expenses|131.97|
|PTA Overheads|1,188.76|
|**Total Administrative Costs**|**30,268.93**|
|**Operating Profit**|**1,090.09**|
|**Other Income**||
|Bank Interest Income|335.22|
|Direct Donations received|8,975.16|
Profit and Loss Claremont County Primary School Parent Teacher Association
4 Oct 2024 Page 1 of 2
Profit and Loss
||**2024**|
|---|---|
|||
|Gift Aid|1,006.00|
|**Total Other Income**|**10,316.38**|
|**Profit on Ordinary Activities Before Taxation**|**11,406.47**|
|**Profit after Taxation**|**11,406.47**|
Profit and Loss Claremont County Primary School Parent Teacher Association
4 Oct 2024 Page 2 of 2
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
## **Report to the trustees**
CLAREMONT COUNTY PRIMARY SCHOOL PARENT TEACHER ASSOCIATION
31 August 2024
**On accounts for the year ended Charity no (if any)**
1036492
## **Set out on pages**
See supporting document
(remember to include the page numbers of additional sheets)
## **Responsibilities and basis of report**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2024.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed:**
A Gray
**Date:**
24/01/2025
**Name:**
Andrew Gray CA CIA BA ALCM
1
**Oct 2018**
**IER**
**Relevant professional qualification(s) or body (if any):**
**Address:**
Institute of Chartered Accountants of Scotland
15 Cambridge Street
Royal Tunbridge Wells, Kent
TN2 4SJ
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
## **Give here brief details of any items that the examiner wishes to disclose** .
None.
2
**Oct 2018**
**IER**