Annual Review, Trustees, Report and Accounts Year ending 31" December 2024 Scouts Isttadworth.co.uk
SkilLsForLife
1st Tadworth (Invincible) Sea Scouts
Welcome As my f irst year as Chair of the Trustee Board comes to a close, I have to say it's been an eye opening experience as far as finances are concerned. We remain a vibrant and welL supported group, with more Scouts than we've ever had before. which is fantastic. Our amazing and dedicated Leadership team put on a varied programme across the 3 sections and we hope aLL of our young people enjoy every minute they spend with us. It has falLen to me over the year. however, to be the one asking parents and guardians for more money to ensure we can keep our group running and continue to provide the activities we've alL become accustomed to. We've seen both capitation fees for running the group increase, energy costs increase astronomicaLLy, and various buildingslequipment faLL into disrepair and require maintenance/repLacement. ALL these factors, no matter how smaLL add up to a much bigger picture of financial deficit for the group. Both the Trustee Board and wider group Leadership Team are very grateful for the understanding you've shown in accepting the subs increases for 2025 that we announced last year, but there's stiLI more we need to do to ensure the situation doesn't get any worse- and this WILI be our focus for 2025. Thanks to aLL fortheir continued support. Clare Moss Chair 1st Tadworth Scouts Annual Review and Accounts 2024 2of13
Group Review Our Leadership team of 9 adults and 5 young Leaders continues to provide engaging and adventurous activities for the Young People of Tadworth. 2024 saw a transformation for the various adult roles, moving to Team Based VoLunteering which l am proud to say Tadworth has been doing for a number of years. It also saw the aim to separate Governance RoLes and Programme Roles (This is why you WILL see a number of trustee resignations on the next page}. Tadworth have settled on a 3-team set up forthe running of the group. Trustees - focussing on the governance of the charity and Group. Operations - focussing on the Green HaLL, fundraising. media and other practicaL jobs for the running of the Group. Programme-focussing on the programme for our young peopLe. 2024 was a fantastic year for top awards, with 8 Chief Scout Bronze Awards, 15 Chief Scout SiLver Awards. 4 Chief Scout Gold Awards, l Queen's Scout Award and l King's Scout Award. It was a privilege to go to Wir)dsor to ceLebrate Kirsty getting her Queen's Scout and CaLLum getting his King's Scout Award. A culmination of years of hard work. In the wider scouting world. Scoutabout returned to the South of EngLand Showground, and it was great to see Tadworth Leaders and the District Team helping with the running of the event. and we even managed to get some sleep amid 6,000 excited scouts and guidesl We have also been given a lovely bit of history for the group, a board with all the Tadworth Queen's Scouts Listed on. we are currently in the process of getting up-to-date information and repairing it as it was rescued from a skip! Once we have it back in one piece and updated. it'll be going up in the Green HalL. Thanks go to aLL the Leaders and young Leaders for making this happen, for the Group, parents and the wider districl for their additionaL resources. We are Looking forward to 2025 with pLans already for more Scouting adventures, chaLLenges and fun. Fiona Hawker Lead Volunteer I" Tadworth Scouts Annual Review and Accounts 2024 3of13
Reference and Administration Details Charity Name 1st Tadworth Sea Scouts Group Registered Charity Number 1036209 HQ Registration Number 10012363 PrincipLe Address The HoLt. ALcocks Lane, T3dworth, KT20 6BB Headquarters Address The Green HaLI. Dorking Road, Tadworth. ICt20 SSL Website www.Isttadworth.co.uk Trustees Chris Brown (Appointed 141061241 Sally Clarke-overy (Resigned 14/06/24) Ruth Downing (Chair Resigned 14/06/24) S3rah Evans (Resigned 14/06/24) Antony Hawker {Treasurer) Callum Hawker (Resigned 14/06/24) Fiona Hawker (Lead Volunteer) Philippa Maynard (Resigned 14/06/24) Clare Moss (Chair Appointed 14106124) Leanne Thekkepat (Appointed 14106124} Lisa Patterson Rachael Ruddmore (Resigned 14/06/24) Peter Searle (Resigned 14/06/24) ALice Smith (Appointed 14106124} Tom Walters (Resigned 14/06/24) Structure, Governance and Management Type of Governing Document The Group's governing documents are those of The Scout Association. They consist of a RoyaL Charter. which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules IPORI of The Scout Association. Adopted Constitution The Group has adopted the constitution as set under POR Chapter 5 How the charity is constituted The Group is a trust estabLished under its rules which are common to all Scouts. I" Tadworth Scouts Annual Review and Accounts 2024 4of13
Trustee SeLection Methods The Trustees are appointed in accordance with the PoLicy. Organisation and Rules {POR) of The Scout Association. Additional Governance Issues The Group is managed by the Group Trustee Board. the members of which are the 'Charity Trustees, of the Scout Group which is an educationaL charity. As charity trustees they are responsibLe for complying with LegisLation applicabLe to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair. Treasurer and 6 Trustees and meets every other month. Members of the Trustee Board complete "Growing Roots" trairling incLuding "Being a Trustee in Scouts" within the first 6 months of joining the Board, aLongside the This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated. buiLdings and equipment are in good working order, and everyone follows LegaL requirements and the organisation's poLicies and rules. Their support heLps other volunteers run high quaLity and safe programmes that gives young people skiLLs for Life. Risk & Internal Control The Trustee Board has identified the major risks to which they beLieve the Group is exposed, these have been reviewed and systems have been established to mitigate against them. 1st Tadworth Scouts Annual Review and Accounts 2024 5of13
Objectives and Activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these vaLues: Integrity - We act with integrity; we are honest. trustworthy and LoyaL. Respect - We have seLf-respeci and respect for others. Care- We support others and take care of the worLd in which we Live. Belief - We expLore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes pLace when young peopLe, in partnership with adults, work together based on the values of Scouting and: enjoy whatthey are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual refLection take responsibility and make choices undertake new and chaLLenging activities make and live by their Promise Public Benefit Statement The Group meets the Charity Commission's pubLic benefit criteria under both the advancement of education and the advancement of citizenship or community deveLopment headings. I" Tadworth Scouts Annual Review and Accounts 2024 6of13
Group Achievements and Performance Beavers Our Beaver Colony has an amazing support network. firstly our wonderfuL parents who give their time freely and share their skiLLs. sometimes with very Little notice. Sean and Damien from the DownLands Trust who have deveLoped activities specificaLly for our Beavers to enjoy. Radha who visits us for our first meeting of each term, when she welcomes our oldest Beavers as they swim up to move on to Cubs. Our friends at Aqua Sports who take our Beavers Kayaking and SaiLing every summer. We really couLd not run our meetings without these wonderfuL people and would Like to take this opportunity to thank them aLL. The wide variety of activities that are incLuded in our termLy progr2mmes are designed to enabLe the Beavers to earn their many ChaLLenge Badges and so earn their Chief Scout Bronze Award. This year this has resulted in the award of Adventure. Outdoors, Personal. SkiLLs, Teamwork and WorLd Challenge Badges. Most of our Beavers also achieve their Chief Scouts Bronze Award by the time they move on to Cubs. Cubs 2024 started with some the cubs learning some first aid. our annual trip to the Church of the Good Shepherd Panto was enjoyed and then onto an evening of puppet makingl Our Pack Holiday was at Frylands Wood enjoying our own activities, as weLI as site activities including bouLdering and barreL cart making. We then put on puppet shows with the puppets we made, finishing with some Science and Gardening. In the summer, we had a bring a friend evening where we recapped some of our first aid siILs, then went onto some baking. some construction chaLlenges and then a campfire, We also went out on a cycle around Walton heath. celebrated puddings galore, and ended with some water sports at Mercers Lake, and expLoring Reigate Fort. Summer Camp saw the Cubs exploring Southend on Sea from our Camp at HockLey. With site activities including nerf-guns, tunneLLing and cLimbing, we aLso had a trip out to the seaside and got to explore the RNLI inshore boathouse and get up close and personaL with their D-CLass and Hovercraft Lifeboats. Ending Wlth Lunch and ice cream on the beach. I" Tadworth Scouts Annual Review and Accounts 2024 7of13
In the autumn we enjoyed games, a look at nature, Light painting. a Look at The Scout's Earth Tribe. Then onto biscuit decorating, an evening at Reigate Town HaLI with the Mayor where 8aLoo (Toml was presented with a Long Service Award from the Council. We were back at WayLands Campsite for our Sleepover. where 20 cubs enjoyed a one night away in the bunkhouse, with crafts, games, teambuilding and 3 massive Cubs vs Leaders ChalLenge (which they only just beat the Leadersl). We atso returned to Heathcote Court where our Cubs went carol singing to the residents bringing festive cheer to everyone therel Scouts The Scouts have been enjoying a wide programme based around their requests and a keen focus on "traditional" scouting where possibLe. The Spring saw the Scouts build an obstacLe course in the Green HaLL, 2 Art Attack evenings where they explored different mediums, a Masterchef evening where the Scouts pLanned their 3 course meal within a budget, bought the food and then cooked it for the Leaders. FoLLowing on from the Success with Cubs, we welcomed the UK OWL and Raptor Centre where the Scotus got to meet OWLS and other birds of prey up cLose and personaLI The Summer term saw the Scouts hone their navigational skiLLs and foLlow an orienteering course around Nork Park. Scoutabout was back in 2024 where the Scouts joined 6000 Scouts/Guides for a weekend at the South of EngLand Showground for Lots of fun and activities. We returned to Park Farm for some fire lighting, and backwoods cooking. The end of the term saw us return to Mercers Lake for an evening of fun on the water. Our summer camp took us back to Broadstone Warren where the scouts enjoyed cLimbing, archery, a trip out on the river Cuckmere to the sea at Seven Sisters. The Scouts enjoyed their "Scouts Choice" day. where they got to plan and buy their food. and what they got up to. The end of camp saw some chaLLenging striking of camp, with torrential rain, but the Scouts worked weLL together to get everything down and back to Tadworth. In the Autumn Term saw Lots of creativity- the scouts made truffles, adverts for Scouts. P3racord bracelets. paracord woggLes. cardboard guys. Ending the term with an evening of RifLe Shooting. and then our annual fiLm and pizza evening. We also got to ceLebrate 4 Chief Scout Gold Awards this year which was amazing. I" Tadworth Scouts Annual Review and Accounts 2024 8of13
Financial Review Membership subscriptions alone are not sufficient to meet the day to day running costs of the group, and we remain highly dependent on donations, sponsorship, grants. fundraising and your Gift Aid in order to meetthe financiaL commitments of maintaining our facilities and meeting our DistricL County and HQ obligations. Gift aid is normaLLy cLaimed the year after so we can ensure we maximise our cLaims. The accounts are broken down into two sections as presented in the proceeding pages: Receipts and Payments Ipage 11}, and Statement of Assets and Liabilities Ipage 121. 2024 resulted in a deficit of £4,105.52 - this was foLLowing the Trustee decision to replace the fence at the Green HaLL, at the cost of £4.780. The Group enjoys the use of the Green HaLL under a Lease granted by Tadworth Green HaLL. The Lease is a fuLL repairing Lease with an annuaL rental of £100. The lease has an expiry date of 23 June 2033. Looking ahead to 2025, with rising utility costs and potential haLL rates going up, the Trustees agreed to raise Subscriptions to cover these rising costs. The Group earns a smaLL amount each year from Easy Fundraising, and we would encourage anyone not signed up to do so- ask for more information {heLlo@Isttadworth.co.ukl CurrentLy our reserves are at £42,000 and therefore £17,000 is currentLy available for spending on the maintenance and renovation of the Green HaLI. Antony Hawker Treasurer Reserves PoLicy The Group's poLicy on reserves is to hoLd sufficient resources to continue the charitable activities of the group shouLd income and fundraising activities faLI short. The Board of Trustees considers that the group should hold a sum equivalent to 12 months running costs. circa £25,000. Investment Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. ALL funds are heLd in cash using onLy a mainstream bank. with the surplus heLd in a bank deposit account earning a smaLL amount of interest. 1st Tadworth Scouts Annual Review and Accounts 2024 9of13
Independent examiner's report Independent examiner's report to the trustees of 1st Tadworth Sea Scout Council I report to the trustees on my examination of the accounts of the 1st Tadworth Sea Scout Group for the year ended 31st Decembor 2024 Responsibilities and basis of report As the charity trustees of the 1st Tadworth Soa Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Art'l. I report in respect of my examination of the 1st Tadworth Sea Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have foLLowed aLL the applicable Directions given by the Charity Commission under section 14515){bl of the Act. Independent examiner's statement I have compLeted my examination. I confirm that no materiaL matters have come to my attention in connection with the examination giving me cause to believe that in any materiaL respecL" accounting records were not kept in respect of the 1st Tadworth Sea Scout Group as required by section 130 of the Act., or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in conneclion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: (-G lts? Name: Address: Mr Kevin Moss, FCCA Palmerston House. 814, Brighton Road, Purley CR8 2BR 1st Tadworth Scouts Annual Review and Accounts 2024 IOof13
Receipts and Payments Accounts for the year ended 31 December 2024 2024 2023 Receipts Group Subscriptions Gift Aid RecLaimed Fundraising.. Fundraising Activities Easy FundraisingllAmazonl CLothing/Badge SaLes Activity Income Camp Fees Other Donations/Equipment Sales Interest 9,457.50 2,212.48 9,290.00 1.444.75 1,353.23 34.55 1,158.30 2,207.00 11,012.00 190.20 575.10 1,491.64 130.77 559.55 1,911.40 8.027.50 529.63 49.95 Total Income 28.200.36 23,335.19 Payments Capitation Green HaLL Lease Green HaLL Maintenance & Rates Water ELectricity Internet Insurance Hall Hire Equipmenttrraining BadgeslWoggLeslScarves Clothing Gifts/Donations AdminlBank Fees Campstrrips Fundraising Costs WeekLy Meetings 5.254.50 100.00 6.246.98 193.35 526.67 224.00 1.334.05 1.359.89 1,467.69 913.98 934.73 596.31 123.20 11.586.48 153.85 1.290.20 4,356.90 100.00 703.21 27.93 424.18 192.00 1.272.78 1.364.00 1,943.58 1.114.58 187.68 405.50 346.22 8.147.09 2.529.41 Total Expenses 32,305.88 23,015.06 SurpLus/Deficit for the Year -4.105.52 320.13 1st Tadworth Scouts Annual Review and Accounts 2024 Ilof13
Statement of assets and liabilities as at 31 December 2024 2024 2023 Cash Funds Cash in Hand TSB Current Accounts TSB Savings Account 4,066.50 38,141.29 4,413.31 42,000.00 Total Cash Funds 42.207.79 46,406.31 Non-monetary Assets Green HaLL Contents Insurance VaLue 43,870.00 41,000.00 These accounts have been presented to and accepted by the Board of Trustees. Signature: Date: 22nd April 2025 22nd April 2025 Antony Hawker Treasurer Clare Moss Chair Position: Notes to the Accounts l. Accounting PoLicy These accounts have been prepared under the historicaL cost convention with items recognised at cost, or transacLion value, unLess othenmise stated in these accounts. The accounts have been prepared in accordance with The Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the FinanciaL Reporting Standard applicabLe in the United Kingdom & RepubLic of Ireland IFRS 1021. 2. Incoming Resources Planned giving, coLLections and donations are recognised when received. Tax refunds and all other income are recognised when they are receivable. 3. Resources Expended Charitable giving and donations are accounted for when paid over. Amounts received specificalLy for a project are dealt with as restricted funds. AIL other expenditure is generally recognised when it is incurred. 1st Tadworth Scouts Annual Review and Accounts 2024 12of13
Declaration The Trustees declare that they have approved the trustees, report above Signed on behalf of the Charity's Trustees at the Group s Annual General Meeting. Signature: Date: 28th June 2025 28th June 2025 Name= Clare Moss Position.. Chair Trustee 1st Tadworth Scouts Annual Review and Accounts 2024 13of13