Trustees. Annual Report for the period Peric*J start date Ddy Pefiod end date Year Septwrt4r 2022 To 31 From Au9USt 2023 Section A Reference and administration details Charity name Courthey Ladybirds Pre-school Other namos chaiity is known by Registered charity number (If any) 1036160 Charlty's principal address 89 Grimsbury Road Bn'stol Postcode BS15 9YF Names of the charlty trustees who manage the charity Datès acted rf notforwhole year Trustee nam• Officg Irf ary) Name of pgrJon lor body) entitled int tru$tse Ifan Kirsty Hughes Joanne Pope Kayley Waller Hayley Cordin Wilson Rebecca Orourke Chloe Cullimore Reeve Drennen 10 12 13 14 15 16 17 18 19 20 Names of the trusteès for the charity, rf any, Ifor example. any custodian trustees Name Dates acted rf not for whole ear TAR March 2012
Names and addresses of advisers (olonal Inforniation) è of advlser Name Address Indepèndent examiner Dunkley's and Co Woodlands Grange, W¢IlandS Lane. Bradley Stok8, Chartered Accountants Bristol 8S32 4JY Name of chief executive or names of senior stsff members {Oplional infomiatlon) Section B Structure, governance and management Description of tho charity's trusts Deed of trust dated 26 January 1994. amended 17 Dernber 2009. Type of goveming document How the charity is constituted Trust Trustee selection methtsjs The tharity recruts new trustees at their AGM, and 90% of the current trustees must be parentslcarers. Potential new trustees will be reviewed using Disdosure and Barring Service checks. and voted upon by the committ before being appointed as trustees. Additional governance issues Ioptlonal inforniation) You may choose to include addrtional infomiation. where relevant, about: policies and procedures adopted for the induction and training of trustees", the charity's organisational structure and any wtder network with which the charity relationship with any related parties.. trustees, consideration of major risks and the system and ProdureS to manage them. Section C Ob ectives and activities TAR March 2012
The aims of the pre4chool are to enhan the development and education of children prirnarily under statutory school age by en¢ouraging parents to understand and provide for the needs of their children through communty groups and by.. (a) Offering appropnate play, education and care facilities, family teaming and extended hours groups, together with the right of parents to take responsibilty for and to tecome involved in the activrties of such groups, ensuring that such groups offer opportunities for all chiklr&n whatever their race, tture. religion. means or ability.. Summary of the objects of the charlty set out in its govèrnlng document (b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas., (c) Instigating and adhering to and fvrthering the aims and objects of the pre-school leaming alliance. Significant activitie$ The main activity undertaken by the charity to accomplish its ObjeGtives, is the running of a pre-school. Pre-school actlvltlos We are a small tem time only prevschool, our opening times are 9am - 3pm. We provide care for chiklren ages 2 to 4 years. We provide a wide range of acttwties to stimulate the children in a caring environment vthere they can independently learn and develop skills while building positrve relationships. Observations are used to identify where the children are in their development. Our setting aims to: provide high qualty re and education for Ghildren below ststutory school age work in partnership with parents to help children to leam and develop - add to the lrfe arKI well-bw'ng of the local communty., and Offèr children and their parerrts a sepiice that promotes equalty and values diversity. Summary of the main activities undertaken for the public benefit in relation to these objects {in¢lud& withln this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Parents As a communty-based pre-school, we also depend on the good will of parents and their involvement to keep going. Parents are regarded as members of our setting who have full participatory rights These indude a right to be.. - valued and respected - kept infomed - ¢onsulted - involved,. and Included at all levels. We aim to ensure that each child: is in a safe and stimulating environment is given generous care and attention, because of our ratio of qualified staff to children, as well as volunteer parent helpers has the chance to join with other thildren and adults to live, play, work and leam together - is helped to take forniard herlhis leaming and dev8lopment by being helped to build on what shelhe already kn(Ms and can do - has a personal key person who makes sure each child makes satis in ro TAR March 2012
- Is in a setting that sees parents as partners in helping each child to leam and develop. Public benofft The provision of the pYe-sthc*)I provides education and training to children and is for put1¢ benefft. The trustees have due regard for the ¢hanty commission's guidance on public benefft. Additional detalls of objectives and activities (Oplional infomiation) DISASTER POLICY In the event of a disaster at Courtney Ladybirds Pre-school and we had to close long tem e.g. a fire or structural damage. we would not hav8 aCsS to another building for the children. The parents will be contacted at the earliest opportunrty to let them know the situation. In the event of the pre-school dosing short term, the parents will be contscted, and staff will be expected to come to work dressed appropnately for ts incident. You may choose to include further statements, where relevant, about". policy on grantmaking,. policy programme related investment., contribution made by volunteers. The chairperson, manager and finance assistant will have a copy of the insurance policy number and emergency contact numbers we need for an emergency. They will also have access to the text messaging seNice and emails to upjate the parentslcarers daily. If we have no committee. we are legally unable to open, the preschool will be shut until a committee can be fomied. All stsff will still be expecled to come to work and cary out cleaning, recruiting a committee, training and other things. Volunteers. The chairFerson, secretary and treasurer are volunteers who provide their time. free-of-charge. We would like to take this opportunty to thank them for their on oin contnbLrtions. TAR M8reh 2012
Section D Achievements and performance Summary ofthg main achievemènts of the charlty during the year How the charity has mad• a difference Through the pre-school. we have provided a safe environment, within whith the children may enhance their development and education. By using the pre-school communty, the parents of the children have a resource to draw upon to wovide for the needs of their childr8n As detailed above, 39 chiklren this year, along with their parents. have r1ved the benefti of these fadors. CHAIR'S REPORT.. Disciplinary actionlmeeting against member of staff due to GDPR Pay rises for all staff- bringing staff in line with Gurrent national average Commrttee helped out with Christmas concert Christmas wrap done wtth the children- raising money for pre- school Committee agreed hire of new member of staff for 1..1 Staff received a £200 voucher at Christmas Consumable tharges agreed at £0.50p per child per session {due to Ihe cost of living increase) Change in 11 time deputy One memb8r of staff reduced hours MANAGER'S REPORT.. Managers Report for AGM- 3rd July 2023 As Some of you may know. Gill has been off this temi. We are always in touch and she is doing well. We all wish her a speedy recovery and we vill hopefully see her back to work some time in the Autumn temi. We have had a positive academic year this year, being full to rApacty very earfy on. The school year coming 2023-2024 we are full to capacty again and have warting lists for the school year 2024-2025 and 202&20261 Our year has been full on with a big mix of children due to ages and needs. with practically half of our intake needing extra support and 7 children with high needs. The staff have been pretty on it in terns of planning and makn.ng sure that every child gets the same opportuntties. Having changed the way we plan for hildren in January we find it a lot easier and better to organize. As we have slowly come out of the 'covid" penod, our focus is changing from solely being personal, social and emotional development and communication and language development y now also focus more on physical development and indude a lot more mathematics and music- based artivities. We had 2 new starts this year a new administrator and a level 2. We have found a training provider that will support her lo do her Level 3. We held our first in house parents evening since what has seemed like years and was enjoyed by all! From the feedback we received parents felt this was a lot better than the phone calls we were forced to do during covid and the lockdowns. It has been really nice having support from the committee to help fundraise for the Pres¢hool. We are hoping this wll continue for the foreseeable fLrture as both staff and children enjoy dtfferent faces coming in to join us, even if only for an March 2012 TAR
Section D Achievements and performance hour or so. We are looking forward to our end of year party at the end of the month, ahOUgh this is aKvays a sad day for us saying goodbye. We have some real characters going to school this year and they will be missed! Finally, we have had our Ofsted inspection on the 21 st June 2023. This was an experience. The ladies were amazing and handled the day extremely welll To be honest it's like the children knew what was going on too and were so well behaved we had a really good day in the sun. The feedback at the end of the day was positive and the inspector enjoyed spending her day with us. TAR arch 2012
Section E Financial review The trustees seek to maintain free resetves sufficient to cover around hyo tems to a yearfs expected expenditure. Brief statement of the charity's policy on reserv•s Any excess funds are encouraged, to allow the charrty to pursue further enhancements, or other activities in pursuit of the Gharytable objects, as detemined by the trustees. Free resee$ are the balance of reserves after excluding any restrided funds, and unrestricted long-term assets and liabilities. At tho balance sheet date, the total reserves wore £152,764 Charty reserves are to be maintained at suth levels to allow the ¢harity to cov8r 6 months, worth of expendrture.. this is to ensure that if anything occurs to impact the Pre-school income, the children will be supported for at least 2 ten$. Details of any funds materialty in deficit At the balance sheet date, no funds are in deficst. Further financial review detslls {Optional inf0mtiOn> We have had a good financial year. Providing for 2, 3 and 4 yearolds mean the maionty of our income is from the local government and then parents top up for extra sessions. You may choose to include additional infomation. where relevant about-. the charty's principal sour$ of funds (including any fundraising). how expenditure has supported the key objectives of the charty., investment policy and objectives including any ethical investment policy adopted. We have run fiJndraising events as well to be able to buy additional resources for the pre-sch¢Jol. Total income the year was £125.662, and total expendrture for the year was £134,189, The main reasons for variation on budgeted figures being: Incom• Bank interest £929 extra received Photography ComissK)n £89 Fees pants sept22-aug23- £74 Fees sessions 4300 Fundraising £72 Nursery educath)n grant £8282 South glos pupil premium £594 Sundries £21 unexpected increase UnifonTr £32 not so £9,S81.00 Expendlture Adverti8ing £63 not budgeted for Accountsnt charge £1400 invOe not received Cleanin £143 extra s nd follown COVID TAR March 2012
DBS ¢hecks £9) from 2 new slaff members Equipment £24 oveTspend HLClrateslmaintenance £4100 Ivessex rates Insuran £800 invoice not receN MisceloL4rrf)us £35 not budgeted for Pension n1hty charge & annual charges £10 increase Pension stsff wages £875 pension increase Paty expenses £162 not used Payroll run charges £158 as penOnS being calculated in house Pupil premium -£337 Refijge £345 irwease in premium South glos send £527 Staff entertaining £350 not used Stabonary £1683 not spent Subscriptions £249 not budgeted for Sundries £100 overspent Tdephone £520 increased Teachers 2 paAts fee Toys £460 not budgeted for Training £82 not tmjdgeted Vouchers £1200 not budgeted for Wages and HMRC £3025 not budgeted for Website fee & annual cost £248 not invoiced £816 Section F Other optional information Internal and external factors The most recent Ofsted inspeciion (June 2023) considered 4 areas Effectiveness of the leadership and management,. Qualty of teaching, leaming and assessment,. Personal development, behaviour arKI welfare.. and Outcomes for children. Each area recEived a "Good. rating, and the pre-school received an overall rating of"Good" TAR Marth 2012
Section G Declaration The trustgas daclare that they have approved the tsustses, report above. Signed on behalf of the charity's trustees Signaturels) Full namels) K Collingbom-Hughes Position (eg Secretary, Chair, Trustee Date 11 _ 10- Li1- TAR March 2012
CHARITY COMMISSION FOR ENGLANO ANO WALES COURTNEY LADYPIRDS PRESCHOOL Receipts and payments accounts CC16a For the p•rl¢)d fr¢)m To 01¢ 31.08.2023 Section A Receipts and payments Unr¢8trlcted fvnd• t•th• n••Th•i t tt+th• Restricted fundg Endowment fund> toth• n•rntE Total fund• L••t y•ar th• n•w••tt to th• nMrMt£ A1 Rec•5pts BANK INTEREST CLEANING cowo ssp Photo COMMISSION EARLY DROP OFFS FEES PARENTS SEPT22AUG23 FEES SESSIONS FUNDRAISING GARDEN NOW PENSIONS NURSERY EDUCAT10N GRANT SOUTH GLOS PUPIL PREMIUM SOIJTH GLOS SEND PAYMENTS SUNORIES ilF0m 89 14SO 13.757 390 708 14. 72 IOB.U3 751 2.121 108.863 21 21 070 Sub tot•l(Grw incorn f AR) 123,1 t30.114 12S012 n¥••tm•nt lu• tsbl•). Total rnGdpts ADVEATISING ACCOUNTANT CHARGE BANK CFLARGES BREAKFAST LEANING DBS CHECKS EQUIPKIENT FEES rtfund FUNDRAISER HLCJRATESIMAINTENWKE INSURANCE MkSCELOL4NOUS QFSTED pE$lON PJyTky CHARGE & ANNUAL CHARGES PENSION STAFF WAGES PARTY EXPENSES PAYROLL RUN CtrARGES PUPIL PREMIUM REFUGE SOUTH GLOS SEND STAFF ENTERTAINIP4G STATIONARY SUBSCRIPTNs SUNDRIES TELÉPHONE TOYS TRAINING UNIFORM 42 773 46 9L3 135 524 1$ 30 82• 32.4 733 3,900 3.9J) $0 lJ75 4,019 11 6.375 JJ7 1.701 722 442 337 $27 378 1.063 911 100 IC¥) 582 1,200 112,657 101,61J WAGES AND HMRC wEBsEFEE8ANHvALT Sub total IXI89 155,200 134189 1811012024 CCXX R1 aecwnts ISSI
A4 Alut and Inv••tm•nt EQUIPMEpir Sub tot•1 Tot•lp•ym•nts N•¢ of recelpW(wyments) . AS Tran•hr• ts••n lund• A6 C4•h fvnds la¥t •r •nd C•sh lunds Ihls yw •nd 1J4.189 8.527 152.7 132.754 161, CCXX R2 8w)uftts ISSI 1811012024
Section B Statement of assets and liabilities at the end of the period Urhrestricted funds to n••wt e Restricted funds to n•arn•lt Endowment furKIs Caiegories Details lo n•ar•st£ B1 Cash fund CURREpifACCCXJNT 31W2023 BMK4 ACCOUNT 31fiJW2023 9B.235 PEfTY 311LW2023 424 To¢al cash funds 152,754 Unr••trict fundty tt n•w••t E R•gtrfctsd fund• Endt)wm•nt lund• lo n•uMt£ Details to Fund towhi¢h Curr•nt¥du• 1on•l 0•tall8 Fufid to whlch ••vi b•1 Co•t l0pdM•ll ¥) Currnntv•l¥• loMI DÈt8113 EauipMENT B4 A8••t• rotaln•d lor th• ¢hartty• own u Anountdu• Wh•n dy• Detasls 85 Libllitl•s SkJngI by one OT trus¢88s on behalf of all the trus18es SvJn8tLwe Pflnt N8me roval IEliola7 18110r2024 CCXX R3 a(x*unts ISS}