Trustees. Annual Report for the period
Peric*J start date
Ddy
Pefiod end date
Year
Septwrt4r 2022 To 31
From
Au9USt
2023
Section A
Reference and administration details
Charity name
Courthey Ladybirds Pre-school
Other namos chaiity is known by
Registered charity number (If any)
1036160
Charlty's principal address
89 Grimsbury Road
Bn'stol
Postcode
BS15 9YF
Names of the charlty trustees who manage the charity
Datès acted rf notforwhole year
Trustee nam•
Officg Irf ary)
Name of pgrJon lor body) entitled
int tru$tse
Ifan
Kirsty Hughes
Joanne Pope
Kayley Waller
Hayley Cordin
Wilson
Rebecca Orourke
Chloe Cullimore
Reeve Drennen
10
12
13
14
15
16
17
18
19
20
Names of the trusteès for the charity, rf any, Ifor example. any custodian trustees
Name
Dates acted rf not for whole
ear
TAR
March 2012

Names and addresses of advisers (o￿lonal Inforniation)
è of advlser
Name
Address
Indepèndent examiner
Dunkley's and Co
Woodlands Grange, W¢￿IlandS Lane. Bradley Stok8,
Chartered Accountants
Bristol 8S32 4JY
Name of chief executive or names of senior stsff members {Oplional infomiatlon)
Section B
Structure, governance and management
Description of tho charity's trusts
Deed of trust dated 26 January 1994. amended 17 De￿rnber 2009.
Type of goveming document
How the charity is constituted
Trust
Trustee selection methtsjs
The tharity recruts new trustees at their AGM, and 90% of the current
trustees must be parentslcarers.
Potential new trustees will be reviewed using Disdosure and Barring
Service checks. and voted upon by the committ￿ before being appointed
as trustees.
Additional governance issues Ioptlonal inforniation)
You may choose to include
addrtional infomiation. where
relevant, about:
policies and procedures
adopted for the induction and
training of trustees",
the charity's organisational
structure and any wtder
network with which the charity
relationship with any related
parties..
trustees, consideration of
major risks and the system
and Pro￿dureS to manage
them.
Section C
Ob
ectives and activities
TAR
March 2012

The aims of the pre4chool are to enhan￿ the development and
education of children prirnarily under statutory school age by en¢ouraging
parents to understand and provide for the needs of their children through
communty groups and by..
(a) Offering appropnate play, education and care facilities, family teaming
and extended hours groups, together with the right of parents to take
responsibilty for and to tecome involved in the activrties of such groups,
ensuring that such groups offer opportunities for all chiklr&n whatever
their race, ￿tture. religion. means or ability..
Summary of the objects of the
charlty set out in its
govèrnlng document
(b) Encouraging the study of the needs of such children and their families
and promoting public interest in and recognition of such needs in the
local areas.,
(c) Instigating and adhering to and fvrthering the aims and objects of the
pre-school leaming alliance.
Significant activitie$
The main activity undertaken by the charity to accomplish its
ObjeGtives, is the running of a pre-school.
Pre-school actlvltlos
We are a small tem time only prevschool, our opening times are
9am - 3pm. We provide care for chiklren ages 2 to 4 years.
We provide a wide range of acttwties to stimulate the children in
a caring environment vthere they can independently learn and
develop skills while building positrve relationships. Observations
are used to identify where the children are in their development.
Our setting aims to:
provide high qualty ￿re and education for Ghildren below
ststutory school age
work in partnership with parents to help children to leam and
develop
- add to the lrfe arKI well-bw'ng of the local communty., and
Offèr children and their parerrts a sepiice that promotes
equalty and values diversity.
Summary of the main
activities undertaken for the
public benefit in relation to
these objects {in¢lud& withln
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)
Parents
As a communty-based pre-school, we also depend on the good
will of parents and their involvement to keep going. Parents are
regarded as members of our setting who have full participatory
rights These indude a right to be..
- valued and respected
- kept infomed
- ¢onsulted
- involved,. and
Included at all levels.
We aim to ensure that each child:
is in a safe and stimulating environment
is given generous care and attention, because of our ratio of
qualified staff to children, as well as volunteer parent helpers
has the chance to join with other thildren and adults to live,
play, work and leam together
- is helped to take forniard herlhis leaming and dev8lopment by
being helped to build on what shelhe already kn(Ms and can do
- has a personal key person who makes sure each child makes
satis
in
ro
TAR
March 2012

- Is in a setting that sees parents as partners in helping each
child to leam and develop.
Public benofft
The provision of the pYe-sthc*)I provides education and training
to children and is for put￿1¢ benefft.
The trustees have due regard for the ¢hanty commission's
guidance on public benefft.
Additional detalls of objectives and activities (Oplional infomiation)
DISASTER POLICY
In the event of a disaster at Courtney Ladybirds Pre-school and we had
to close long tem e.g. a fire or structural damage. we would not hav8
aC￿sS to another building for the children. The parents will be contacted
at the earliest opportunrty to let them know the situation.
In the event of the pre-school dosing short term, the parents will be
contscted, and staff will be expected to come to work dressed
appropnately for ts incident.
You may choose to include
further statements, where
relevant, about".
policy on grantmaking,.
policy programme related
investment.,
contribution made by
volunteers.
The chairperson, manager and finance assistant will have a copy of the
insurance policy number and emergency contact numbers we need for
an emergency. They will also have access to the text messaging seNice
and emails to upjate the parentslcarers daily.
If we have no committee. we are legally unable to open, the preschool
will be shut until a committee can be fomied. All stsff will still be expecled
to come to work and cary out cleaning, recruiting a committee, training
and other things.
Volunteers.
The chairFerson, secretary and treasurer are volunteers who
provide their time. free-of-charge.
We would like to take this opportunty to thank them for their
on
oin
contnbLrtions.
TAR
M8reh 2012

Section D
Achievements and performance
Summary ofthg main
achievemènts of the charlty
during the year
How the charity has mad• a difference
Through the pre-school. we have provided a safe environment,
within whith the children may enhance their development and
education.
By using the pre-school communty, the parents of the children
have a resource to draw upon to wovide for the needs of their
childr8n
As detailed above, 39 chiklren this year, along with their
parents. have r￿1ved the benefti of these fadors.
CHAIR'S REPORT..
Disciplinary actionlmeeting against member of staff due to GDPR
Pay rises for all staff- bringing staff in line with Gurrent national
average
Commrttee helped out with Christmas concert
Christmas wrap done wtth the children- raising money for pre-
school
Committee agreed hire of new member of staff for 1..1
Staff received a £200 voucher at Christmas
Consumable tharges agreed at £0.50p per child per session {due
to Ihe cost of living increase)
Change in ￿11 time deputy
One memb8r of staff reduced hours
MANAGER'S REPORT..
Managers Report for AGM- 3rd July 2023 As Some of you may know. Gill
has been off this temi. We are always in touch and she is doing well. We
all wish her a speedy recovery and we vill hopefully see her back to work
some time in the Autumn temi. We have had a positive academic year
this year, being full to rApacty very earfy on. The school year coming
2023-2024 we are full to capacty again and have warting lists for the
school year 2024-2025 and 202&20261 Our year has been full on with a
big mix of children due to ages and needs. with practically half of our
intake needing extra support and 7 children with high needs. The staff
have been pretty on it in terns of planning and makn.ng sure that every
child gets the same opportuntties. Having changed the way we plan for
hildren in January we find it a lot easier and better to organize. As we
have slowly come out of the 'covid" penod, our focus is changing from
solely being personal, social and emotional development and
communication and language development y￿ now also focus more on
physical development and indude a lot more mathematics and music-
based artivities. We had 2 new starts this year a new administrator and
a level 2. We have found a training provider that will support her lo do her
Level 3. We held our first in house parents evening since what has
seemed like years and was enjoyed by all! From the feedback we
received parents felt this was a lot better than the phone calls we were
forced to do during covid and the lockdowns. It has been really nice
having support from the committee to help fundraise for the Pres¢hool.
We are hoping this wll continue for the foreseeable fLrture as both staff
and children enjoy dtfferent faces coming in to join us, even if only for an
March 2012
TAR

Section D
Achievements and performance
hour or so. We are looking forward to our end of year party at the end of
the month, a￿hOUgh this is aKvays a sad day for us saying goodbye. We
have some real characters going to school this year and they will be
missed! Finally, we have had our Ofsted inspection on the 21 st June
2023. This was an experience. The ladies were amazing and handled the
day extremely welll To be honest it's like the children knew what was
going on too and were so well behaved we had a really good day in the
sun. The feedback at the end of the day was positive and the inspector
enjoyed spending her day with us.
TAR
arch 2012

Section E
Financial review
The trustees seek to maintain free resetves sufficient to cover around hyo
tems to a yearfs expected expenditure.
Brief statement of the
charity's policy on reserv•s
Any excess funds are encouraged, to allow the charrty to pursue further
enhancements, or other activities in pursuit of the Gharytable objects, as
detemined by the trustees.
Free rese￿e$ are the balance of reserves after excluding any restrided
funds, and unrestricted long-term assets and liabilities.
At tho balance sheet date, the total reserves wore £152,764
Charty reserves are to be maintained at suth levels to allow the ¢harity
to cov8r 6 months, worth of expendrture.. this is to ensure that if anything
occurs to impact the Pre-school income, the children will be supported
for at least 2 te￿n$.
Details of any funds materialty
in deficit
At the balance sheet date, no funds are in deficst.
Further financial review detslls {Optional inf0m￿tiOn>
We have had a good financial year. Providing for 2, 3 and 4
yearolds mean the maionty of our income is from the local
government and then parents top up for extra sessions.
You may choose to include
additional infomation. where
relevant about-.
the charty's principal
sour￿$ of funds (including
any fundraising).
how expenditure has
supported the key objectives
of the charty.,
investment policy and
objectives including any
ethical investment policy
adopted.
We have run fiJndraising events as well to be able to buy
additional resources for the pre-sch¢Jol.
Total income the year was £125.662, and total expendrture for the
year was £134,189, The main reasons for variation on budgeted figures
being:
Incom•
Bank interest £929 extra
received
Photography ComissK)n £89
Fees pa￿nts sept22-aug23-
£74
Fees sessions 4300
Fundraising £72
Nursery educath)n grant £8282
South glos pupil premium £594
Sundries £21 unexpected
increase
UnifonTr £32 not so
£9,S81.00
Expendlture
Adverti8ing £63 not budgeted for
Accountsnt charge £1400 invO￿e not received
Cleanin
£143 extra s
nd follown
COVID
TAR
March 2012

DBS ¢hecks £9) from 2 new slaff members
Equipment £24 oveTspend
HLClrateslmaintenance £4100 Ivessex rates
Insuran￿ £800 invoice not receN
MisceloL4rrf)us £35 not budgeted for
Pension n￿1hty charge & annual charges £10 increase
Pension stsff wages £875 pension increase
Paty expenses £162 not used
Payroll run charges £158 as pen￿OnS being calculated in
house
Pupil premium -£337
Refijge £345 irwease in premium
South glos send £527
Staff entertaining £350 not used
Stabonary £1683 not spent
Subscriptions £249 not budgeted for
Sundries £100 overspent
Tdephone £520 increased Teachers 2 pa￿Ats fee
Toys £460 not budgeted for
Training £82 not tmjdgeted
Vouchers £1200 not budgeted for
Wages and HMRC £3025 not budgeted for
Website fee & annual cost £248 not invoiced
£816
Section F
Other optional information
Internal and external factors
The most recent Ofsted inspeciion (June 2023) considered 4 areas
Effectiveness of the
leadership and management,. Qualty of teaching, leaming and assessment,. Personal
development, behaviour arKI welfare.. and Outcomes for children.
Each area recEived a "Good. rating, and the pre-school received an overall rating of"Good"
TAR
Marth 2012

Section G
Declaration
The trustgas daclare that they have approved the tsustses, report above.
Signed on behalf of the charity's trustees
Signaturels)
Full namels)
K Collingbom-Hughes
Position (eg Secretary, Chair,
Trustee
Date
11 _ 10- ￿Li1-
TAR
March 2012

CHARITY COMMISSION
FOR ENGLANO ANO WALES
COURTNEY LADYPIRDS PRESCHOOL
Receipts and payments accounts
CC16a
For the p•rl¢)d
fr¢)m
To
01¢￿
31.08.2023
Section A Receipts and payments
Unr¢8trlcted
fvnd•
t•th• n••Th•i t tt+th•
Restricted
fundg
Endowment
fund>
toth• n•rntE
Total fund•
L••t y•ar
th• n•w••tt
to th• nMrMt£
A1 Rec•5pts
BANK INTEREST
CLEANING
cowo ssp
Photo
COMMISSION
EARLY DROP OFFS
FEES PARENTS SEPT22AUG23
FEES SESSIONS
FUNDRAISING
GARDEN
NOW PENSIONS
NURSERY EDUCAT10N GRANT
SOUTH GLOS PUPIL PREMIUM
SOIJTH GLOS SEND PAYMENTS
SUNORIES
i￿lF0￿m
89
14SO
13.757
390
708
14.
72
IOB.U3
751
2.121
108.863
21
21
070
Sub tot•l(Grw incorn f
AR)
123,1
t30.114
12S012
n¥••tm•nt
lu• tsbl•).
Total rnGdpts
ADVEATISING
ACCOUNTANT CHARGE
BANK CFLARGES
BREAKFAST
LEANING
DBS CHECKS
EQUIPKIENT
FEES rtfund
FUNDRAISER
HLCJRATESIMAINTENWKE
INSURANCE
MkSCELOL4NOUS
QFSTED
pE￿$lON P*JyTk￿y CHARGE &
ANNUAL CHARGES
PENSION STAFF WAGES
PARTY EXPENSES
PAYROLL RUN Ctr*ARGES
PUPIL PREMIUM
REFUGE
SOUTH GLOS SEND
STAFF ENTERTAINIP4G
STATIONARY
SUBSCRIPT￿Ns
SUNDRIES
TELÉPHONE
TOYS
TRAINING
UNIFORM
42
773
46
9L3
135
524
1$
30
82•
32.4
733
3,900
3.9J)
$0
lJ75
4,019
11
6.375
JJ7
1.701
722
442
337
$27
378
1.063
911
100
IC¥)
582
1,200
112,657
101,61J
WAGES AND HMRC
wEBs￿EFEE8ANHvAL￿T
Sub total
IXI89
155,200
134189
1811012024
CCXX R1 aecwnts ISSI

A4 Alut and Inv••tm•nt
EQUIPMEpir
Sub tot•1
Tot•lp•ym•nts
N•¢ of recelpW(wyments) .
AS Tran•hr• ts•￿•n lund•
A6 C4•h fvnds la¥t ￿•r •nd
C•sh lunds Ihls yw •nd
1J4.189
8.527
152.7
132.754
161,
CCXX R2 8w)uftts ISSI
1811012024

Section B Statement of assets and liabilities at the end of the period
Urhrestricted
funds
to n••wt e
Restricted
funds
to n•arn•lt
Endowment
furKIs
Caiegories
Details
lo n•ar•st£
B1 Cash fund*
CURREpifACCCXJNT 31W2023
BMK4 ACCOUNT 31fiJW2023
9B.235
PEfTY 311LW2023
424
To¢al cash funds
152,754
Unr••trict
fundty
tt* n•w••t E
R•gtrfctsd
fund•
Endt)wm•nt
lund•
lo n•uMt£
Details
to
Fund towhi¢h
Curr•nt¥du•
1on•l
0•tall8
Fufid to whlch
••vi b•1
Co•t l0pdM•ll
¥￿)
Currnntv•l¥•
loMI
DÈt8113
EauipMENT
B4 A8••t• rotaln•d lor th•
¢hartty• own u
*Anountdu•
Wh•n dy•
Detasls
85 Li*bllitl•s
SkJngI by one OT trus¢88s on
behalf of all the trus18es
SvJn8tLwe
Pflnt N8me
roval
IEliola7
18110r2024
CCXX R3 a(x*unts ISS}