2023-03-31-accounts - Clyst Valley Pre-School

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Trustees' Annual Report for the period

Period start date Period end date From 01 April 2022 To 31 March 2023

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1036131

CLYST VALLEY PRESCHOOL

N/A

Charity's principal address CLYST ST MARY PRIMARY SCHOOL CLYST ST MARY EXETER Postcode EX5 1BG

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
VICKY TONKIN	CHAIR	LEFT29/09/22
FRANCESCA WILLIAMS	SECRETARY
RACHEAL LEVERTON	TREASURER
ANNA WHITTAKER	GENERAL COMMITTEE
ALISON LEAMAN	GENERAL COMMITTEE
RACHEL HEYWOOD	GENERAL COMMITTEE
BECKY SLUMAN	GENERAL COMMITTEE	LEFT 31/10/22
EIFION JONES	CHAIR	Joined 27/09/22
PETER HALE	GENERAL COMMITTEE	Joined 30/11/22

TAR

March 2012

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

PRESCHOOL LEARNING ALLIANCE 2008

Type of governing document (eg. trust deed, constitution) UNINCORPORATED ASSOCIATION How the charity is constituted

(eg. trust, association, company)

VOLUNTARY OFFICERS ELECTED FROM MEMBERSHIP Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;

Work is inspected on a regular basis by Ofsted. The preschool was last inspected in December 2022 and achieved a Good judgement.

Devon County Council Childcare advisors and Early Years Consultants provide help, support, & guidance with educational issues, regular visits for SEN support, staff training and networking, as well as financial and inspection information. The administrator has met with both Advisor and Consultant this year.

The charity is a member of the Early Years Alliance which supports, advises, aids and provides literature, model policies, and guidance, especially within areas of financial management, government initiatives and legislation, legal advice and staff training.

trustees’ consideration of major risks and the system and procedures to manage them.

TAR

March 2012

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	To provide quality, affordable and accessible early years care and education for children under statutory school age, enhancing their experiences, progress and development. To promote inclusion and equality, to provide a safe and secure environment for children to thrive and develop their language and communication, self-confidence, self-esteem, independence and to practice social skills. To engage with and support parents in understanding child development, the importance of learning at home and developing parenting skills and to become part of their child’s Early Years setting.
	To offer preschool aged children sessions to aid their development and Early Years education. Full-time day-care Monday – Friday during school hours and term time is provided. There is a fee charged to attend these sessions, which may be met in full or part from Universal hours (15) or 30 hours Extended Early Years Entitlement Funding provided by Devon County Council. Applications are taken for all children between the stated age criteria and are admitted in accordance to our Admissions Policy. Financial surpluses are retained by the Preschool for the benefit of the children and are spent on replacing/adding to equipment and learning resources, building and equipment maintenance, outdoor facilities and resources, staffing, training and on maintaining highly competitive hourly fees. In planning our activities, projects and services for the year we keep in mind the Charity Commissions guidance on public benefit at our trustee meetings. As detailed above, the focus of our activity is to provide preschool aged children with a safe, secure and inclusive environment, planned play sessions, experiences and learning opportunities to aid and support their progress, development and early years education during their time in childcare within normal school hours.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

To provide quality, affordable and accessible early years care and
education for children under statutory school age, enhancing their
experiences, progress and development.
To promote inclusion and equality, to provide a safe and secure
environment for children to thrive and develop their language and
communication, self-confidence, self-esteem, independence and to
practice social skills.
To engage with and support parents in understanding child development,
the importance of learning at home and developing parenting skills and to
become part of their child’s Early Years setting.

To offer preschool aged children sessions to aid their development and
Early Years education. Full-time day-care Monday – Friday during school
hours and term time is provided.
There is a fee charged to attend these sessions, which may be met in full
or part from Universal hours (15) or 30 hours Extended Early Years
Entitlement Funding provided by Devon County Council.
Applications are taken for all children between the stated age criteria and
are admitted in accordance to our Admissions Policy.
Financial surpluses are retained by the Preschool for the benefit of the
children and are spent on replacing/adding to equipment and learning
resources, building and equipment maintenance, outdoor facilities and
resources, staffing, training and on maintaining highly competitive hourly
fees.
In planning our activities, projects and services for the year we keep in
mind the Charity Commissions guidance on public benefit at our trustee
meetings.
As detailed above, the focus of our activity is to provide preschool aged
children with a safe, secure and inclusive environment, planned play
sessions, experiences and learning opportunities to aid and support their
progress, development and early years education during their time in
childcare within normal school hours.

TAR

March 2012

Additional details of objectives and activities (Optional information)

Youmay chooseto include
further statements, where
relevant, about:
•policy on grantmaking;
•policy programme related
investment;
•contribution made by
volunteers.

Written policies and procedures are developed in collaboration with the
management committee and staff leaders and advised by both the Ealy
Years Alliance and Early Years Childcare Advisor, and are discussed and
scrutinised by the general committee before they are officially adopted.
Existing policies are reviewed and updated whenever necessary, by the
manager/administrator before being agreed by the committee whenever
necessary.
Financial forecasts and are regularly reviewed and scrutinized by the
trustees.
A staff representative sits on the committee and is the Ofsted nominated
person but does not vote in committee matters.
The Committee consists of volunteers who assist and support staff in
running various family events, (such as an annual nativity, sports day etc)
and look at various opportunities to raise funds for the charity to maintain
equipment, decoration and fixtures, to purchase new resources, learning
equipment and to support children in their play and learning, as well as
staff CPD opportunities and statutory training.

Continued professional development and staff training includes, Summary of the main SENDCo training, Curriculum Planning, Domestic Violence and achievements of the charity Abuse training, Food Allergy training, Food Hygiene, The Prevent during the year Strategy training and Paediatric First Aid, as well as statutory Safeguarding training needs. Remote committee management continued briefly into the first part of this year but the setting was able to resume full face to face trustee committee and parent-teacher meetings. We were able to accommodate all children’s childcare needs and the demand for preschool sessions was high. New purchases were made of a new climbing wall wooden frame, and physical play equipment, a new shed for resource storage, a new water tray, new books, a new role pay area classroom carpet, and the reorganisation and upgrading of the home corner role play area.

TAR

March 2012

Section E Financial review

Brief statement of the

charity’s policy on reserves

To maintain sufficient funds to meet all the financial obligations of the charity. To fund any redundancy liabilities. To fund any building and garden maintenance contingencies. To maintain sufficient funds should child numbers fluctuate from term to term.

To maintain sufficient funds to increase staffing to meet individual child needs and the required ratio’s if and when, child numbers increase as demand fluctuates termly and annually.

Details of any funds materially in deficit

n/a

Further financial review details (Optional information)

Principal funding comes from Devon County Council Early Years You may choose to include Entitlement. additional information, where relevant about:

Fees paid by parents.

the charity’s principal sources of funds (including Fund-raising was successful with sponsored events, raffles, summer & any fundraising); Christmas concerts and by selling crafts made.
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Eifion Hywel Phillips Jones Position (eg Secretary, Chair, Chair etc)

TAR

March 2012

Dale 14th December 2023 TAR Mar¢h 2012

INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023 2023 2022 INCOME Fee's Parents Funded Fee's Fund Raising other Interest 22150 88178 1957 3125 21020 74180 1925 1327 33 115412 98485 EXPENDITURE Wages Nest Pension Employer Equipment Rent UtlillieslRales Training Stationary & Consummables Insurance & Annual Fees Break lime sundries CleaninglPPE Other 78818 1242 1875 3789 4232 254 1853 2419 530 421 2503 74619 1184 2930 3000 1402 592 1395 2404 253 3818 97937 17475 91597 6888 CLYST VALLEY PRESCHOOOL STATEMENT OF ASSESTS & LIABILITIES AS AT 31 MARCH 2023 Openlng balance: Current Account Dep051t Account Pety Cash 45525 20514 20 39374 19782 66059 59161 Income & expenditure Account Closlng Balance- Current Account Dep051t Account Pety Cash 61052 22516 35 45525 20514 20 83603 66059

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sartion A Indepondent Examlner's Roport Report to the trustgesl membgrs of PILÈ- Sol-V-£> CJ On accounts for the ypar ended Charity no lif any) 103613K Sot out on pages I report to ihe trustees on my examlnalion of the accounts of the above charity ("Ihe TTusf'l for the year ended 31- -'3 ,. zc>.z2 Responsibilltles and As the charity trustees of the Trust. you are responsible for the pr8paration basis of report of th@ accounts in accordance wlh the iequiieTnents of the Charities Act 2011 {"Ih8 Acl'l. I report in respect of my examination of the Trust's accounts carrted out und8r section 145 of the 2011 Act and in carrying out my gxaminalion, I have followed th& applicable Directions given by the Charity Commission under sedion 145{5llbl of the Act. I have completed my examinalion. I confimi that no material matters have come lo my attgnlion {olher than that discbsed below ') in connection wllh the oxamination whlch glveg me ¢ausè to believ8 that in. any material respect: accounting records were not kept in acrdanCe with sectlon 130 or the Act or the acGounts do not accord with Ihe acwunling records Independent examineVs Statement I have no concèms and have come across no olhpr matters in connection wlh the 8XBtninalion lo which attention should be drawn in order to enab a proper understanding of the accounts lo be reached. Please delete the words in the braskets if they do not apply. Signed: Dats: Name: Relevant professional qualllication{sl or body lif any): Pf*- Address: IER October 2018

Section B Disclosure Only (x)mplele rf the examiner needs to highllght mallers of concem ($e8 CC32, Independent 8xaminalion of charity accounts.- directions and guidance for 8Xciminors Give here brifrf details of any Items that the examlner wishes to di5GIose. IER October 2018