## **Trustees' Annual Report for the period** Period start date Period end date **From** 01 April 2022 **To** 31 March 2023 ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1036131 CLYST VALLEY PRESCHOOL N/A **Charity's principal address** CLYST ST MARY PRIMARY SCHOOL CLYST ST MARY EXETER **Postcode** EX5 1BG ## **Names of the charity trustees who manage the charity** |1
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15|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||VICKY TONKIN|CHAIR|**LEFT**29/09/22|| ||FRANCESCA
WILLIAMS|SECRETARY||| ||RACHEAL
LEVERTON|TREASURER||| ||ANNA WHITTAKER|GENERAL
COMMITTEE||| ||ALISON LEAMAN|GENERAL
COMMITTEE||| ||RACHEL
HEYWOOD|GENERAL
COMMITTEE||| ||BECKY SLUMAN|GENERAL
COMMITTEE|LEFT 31/10/22|| ||EIFION JONES|CHAIR|Joined 27/09/22|| ||PETER HALE|GENERAL
COMMITTEE|Joined 30/11/22|| |||||| |||||| |||||| |||||| |||||| |||||| **TAR** March **2012** 1 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** PRESCHOOL LEARNING ALLIANCE 2008 Type of governing document (eg. trust deed, constitution) UNINCORPORATED ASSOCIATION How the charity is constituted - (eg. trust, association, company) VOLUNTARY OFFICERS ELECTED FROM MEMBERSHIP Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; Work is inspected on a regular basis by Ofsted. The preschool was last inspected in December 2022 and achieved a Good judgement. Devon County Council Childcare advisors and Early Years Consultants provide help, support, & guidance with educational issues, regular visits for SEN support, staff training and networking, as well as financial and inspection information. The administrator has met with both Advisor and Consultant this year. The charity is a member of the Early Years Alliance which supports, advises, aids and provides literature, model policies, and guidance, especially within areas of financial management, government initiatives and legislation, legal advice and staff training. - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** March **2012** 2 ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|To provide quality, affordable and accessible early years care and
education for children under statutory school age, enhancing their
experiences, progress and development.
To promote inclusion and equality, to provide a safe and secure
environment for children to thrive and develop their language and
communication, self-confidence, self-esteem, independence and to
practice social skills.
To engage with and support parents in understanding child development,
the importance of learning at home and developing parenting skills and to
become part of their child’s Early Years setting.| |---|---| ||To offer preschool aged children sessions to aid their development and
Early Years education. Full-time day-care Monday – Friday during school
hours and term time is provided.
There is a fee charged to attend these sessions, which may be met in full
or part from Universal hours (15) or 30 hours Extended Early Years
Entitlement Funding provided by Devon County Council.
Applications are taken for all children between the stated age criteria and
are admitted in accordance to our Admissions Policy.
Financial surpluses are retained by the Preschool for the benefit of the
children and are spent on replacing/adding to equipment and learning
resources, building and equipment maintenance, outdoor facilities and
resources, staffing, training and on maintaining highly competitive hourly
fees.
In planning our activities, projects and services for the year we keep in
mind the Charity Commissions guidance on public benefit at our trustee
meetings.
As detailed above, the focus of our activity is to provide preschool aged
children with a safe, secure and inclusive environment, planned play
sessions, experiences and learning opportunities to aid and support their
progress, development and early years education during their time in
childcare within normal school hours.| **TAR** March **2012** 3 ## **Additional details of objectives and activities (Optional information)** |You**may choose**to include
further statements, where
relevant, about:
•policy on grantmaking;
•policy programme related
investment;
•contribution made by
volunteers.|Written policies and procedures are developed in collaboration with the
management committee and staff leaders and advised by both the Ealy
Years Alliance and Early Years Childcare Advisor, and are discussed and
scrutinised by the general committee before they are officially adopted.
Existing policies are reviewed and updated whenever necessary, by the
manager/administrator before being agreed by the committee whenever
necessary.
Financial forecasts and are regularly reviewed and scrutinized by the
trustees.
A staff representative sits on the committee and is the Ofsted nominated
person but does not vote in committee matters.
The Committee consists of volunteers who assist and support staff in
running various family events, (such as an annual nativity, sports day etc)
and look at various opportunities to raise funds for the charity to maintain
equipment, decoration and fixtures, to purchase new resources, learning
equipment and to support children in their play and learning, as well as
staff CPD opportunities and statutory training.| |---|---| Continued professional development and staff training includes, **Summary of the main** SENDCo training, Curriculum Planning, Domestic Violence and **achievements of the charity** Abuse training, Food Allergy training, Food Hygiene, The Prevent **during the year** Strategy training and Paediatric First Aid, as well as statutory Safeguarding training needs. Remote committee management continued briefly into the first part of this year but the setting was able to resume full face to face trustee committee and parent-teacher meetings. We were able to accommodate all children’s childcare needs and the demand for preschool sessions was high. New purchases were made of a new climbing wall wooden frame, and physical play equipment, a new shed for resource storage, a new water tray, new books, a new role pay area classroom carpet, and the reorganisation and upgrading of the home corner role play area. **TAR** March **2012** 4 ## **Section E Financial review** ## **Brief statement of the** ## **charity’s policy on reserves** To maintain sufficient funds to meet all the financial obligations of the charity. To fund any redundancy liabilities. To fund any building and garden maintenance contingencies. To maintain sufficient funds should child numbers fluctuate from term to term. To maintain sufficient funds to increase staffing to meet individual child needs and the required ratio’s if and when, child numbers increase as demand fluctuates termly and annually. ## **Details of any funds materially in deficit** n/a ## **Further financial review details (Optional information)** Principal funding comes from Devon County Council Early Years You **may choose** to include Entitlement. additional information, where relevant about: Fees paid by parents. - the charity’s principal sources of funds (including Fund-raising was successful with sponsored events, raffles, summer & any fundraising); Christmas concerts and by selling crafts made. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Eifion Hywel Phillips Jones **Position (eg Secretary, Chair,** Chair **etc)** **TAR** March **2012** 5 Dale 14th December 2023 TAR Mar¢h 2012 INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023 2023 2022 INCOME Fee's Parents Funded Fee's Fund Raising other Interest 22150 88178 1957 3125 21020 74180 1925 1327 33 115412 98485 EXPENDITURE Wages Nest Pension Employer Equipment Rent UtlillieslRales Training Stationary & Consummables Insurance & Annual Fees Break lime sundries CleaninglPPE Other 78818 1242 1875 3789 4232 254 1853 2419 530 421 2503 74619 1184 2930 3000 1402 592 1395 2404 253 3818 97937 17475 91597 6888 CLYST VALLEY PRESCHOOOL STATEMENT OF ASSESTS & LIABILITIES AS AT 31 MARCH 2023 Openlng balance: Current Account Dep051t Account Pety Cash 45525 20514 20 39374 19782 66059 59161 Income & expenditure Account Closlng Balance- Current Account Dep051t Account Pety Cash 61052 22516 35 45525 20514 20 83603 66059 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sartion A Indepondent Examlner's Roport Report to the trustgesl membgrs of PILÈ- Sol-V-£> CJ On accounts for the ypar ended Charity no lif any) 103613K Sot out on pages I report to ihe trustees on my examlnalion of the accounts of the above charity ("Ihe TTusf'l for the year ended 31- -'3 ,. zc>.z2 Responsibilltles and As the charity trustees of the Trust. you are responsible for the pr8paration basis of report of th@ accounts in accordance wlh the iequiieTnents of the Charities Act 2011 {"Ih8 Acl'l. I report in respect of my examination of the Trust's accounts carrted out und8r section 145 of the 2011 Act and in carrying out my gxaminalion, I have followed th& applicable Directions given by the Charity Commission under sedion 145{5llbl of the Act. I have completed my examinalion. I confimi that no material matters have come lo my attgnlion {olher than that discbsed below ') in connection wllh the oxamination whlch glveg me ¢ausè to believ8 that in. any material respect: accounting records were not kept in ac￿rdanCe with sectlon 130 or the Act or the acGounts do not accord with Ihe acwunling records Independent examineVs Statement I have no concèms and have come across no olhpr matters in connection wlh the 8XBtninalion lo which attention should be drawn in order to enab￿ a proper understanding of the accounts lo be reached. Please delete the words in the braskets if they do not apply. Signed: Dats: Name: Relevant professional qualllication{sl or body lif any): Pf*- Address: IER October 2018 Section B Disclosure Only (x)mplele rf the examiner needs to highllght mallers of concem ($e8 CC32, Independent 8xaminalion of charity accounts.- directions and guidance for 8Xciminors Give here brifrf details of any Items that the examlner wishes to di5GIose. IER October 2018