2022-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date From 01 April 2021 To 31 March 2022

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1036131

CLYST VALLEY PRESCHOOL

N/A

Charity's principal address CLYST ST MARY PRIMARY SCHOOL CLYST ST MARY EXETER Postcode EX5 1BG

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	VICKY TONKIN	CHAIR
	FRANCESCA WILLIAMS	SECRETARY
	RACHEAL KIGHTLEY	TREASURER
	ANNA WHITTAKER	GENERAL COMMITTEE
	ALISON LEAMAN	GENERAL COMMITTEE
	RACHEL HEYWOOD	GENERAL COMMITTEE
	BECKY SLUMAN	GENERAL COMMITTEE

TAR

March 2012

1

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

PRESCHOOL LEARNING ALLIANCE 2008 Type of governing document

(eg. trust deed, constitution)

UNINCORPORATED ASSOCIATION How the charity is constituted

• (eg. trust, association, company)

VOLUNTARY OFFICERS ELECTED FROM MEMBERSHIP Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

Work is inspected on a regular basis by Ofsted. The preschool was last inspected in February 2022 and are anticipating a reinspection within the calendar year.

Devon County Council Childcare advisors and Early Years Consultants provide help, support, & guidance with Educational issues, regular visits for SEN support, financial and inspection information.

The charity is a member of the Early Years Alliance which supports, advises, aids and provides literature, model policies, and guidance, especially within areas of financial management, government initiatives and legislation, legal advice and staff training.

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

TAR

March 2012

2

Section C Objectives and activities

To provide affordable, quality early years care and education of children under statutory school age, enhancing their progress and development. To promote inclusion and equality, to provide a safe and secure Summary of the objects of the environment for children to thrive and develop their language and charity set out in its communication, self-confidence, self-esteem, independence and to governing document practice social skills.

To engage with and support parents in understanding child development, the importance of learning at home and developing parenting skills and to become part of their child’s Early Years setting.

To offer preschool aged children sessions to aid their development and Early Years education. Full-time day-care Monday – Friday during school hours and term time is provided.

There is a fee charged to attend these sessions, which may be met in full or part from Universal hours (15) or 30 hours Early Years Funding provided by Devon County Council. Applications are taken for all children between the stated age criteria and are admitted in accordance to our Admissions Policy.

Summary of the main Surpluses are retained at the preschool for the benefit of the children and activities undertaken for the are spent on replacing/adding to equipment, building and equipment public benefit in relation to maintenance, outdoor facilities, resources, staffing, training and on these objects (include within maintaining highly competitive hourly fees. this section the statutory declaration that trustees have In planning our activities, projects and services for the year we keep in had regard to the guidance mind the Charity Commissions guidance on public benefit at our trustee issued by the Charity meetings. Commission on public benefit) As detailed above, the focus of our activity is to provide preschool aged children with a safe and secure environment, planned play sessions and learning opportunities to aid their progress, development and early years education during their time in childcare within normal school hours.

TAR

March 2012

3

Additional details of objectives and activities (Optional information)

Written policies are developed in collaboration with the management committee and staff leaders, and advised by the Ealy Years Alliance, and are discussed and scrutinised by the general committee before they are officially adopted.

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Existing policies are reviewed and updated whenever necessary, by the manager/administrator before being agreed by the committee. A staff representative sits on the committee and is the Ofsted nominated person but does not vote in committee matters.

The Committee consists of volunteers who assist and support staff in running various family events, (such as an annual nativity, sports day etc) and look at various opportunities to raise funds for the charity to maintain equipment, decoration and fixtures, to purchase new resources, learning equipment and to support children in their play and learning, as well as staff CPD opportunities and statutory training.

Continued professional development and staff training includes, Summary of the main SENDCo training, Making Sense of Autism, Sensory Processing achievements of the charity training, Food Allergy training, Prevent strategy training and during the year Paediatric First Aid, as well as statutory Safeguarding training needs. The Covid pandemic required extremely flexible staffing which continued into this year. Remote committee management was successful and online meetings carried on into this year. We were able to accommodate all children’s childcare needs and the demand for preschool sessions. New purchases were made of a Tuff tray and stand, a fish tank & fish for the children to care for, a new ABC classroom carpet, the creation of a Hairdressers role play box and a new printer for staff use.

TAR

March 2012

4

Section E Financial review

To maintain sufficient funds to meet all the financial obligations of the Brief statement of the charity. To fund any redundancy liabilities. To fund any building and charity’s policy on reserves garden maintenance contingencies. To maintain sufficient funds when child numbers decrease from term to term. To maintain sufficient funds to increase staffing to meet individual child needs and the required ratio if and when, child numbers increase as demand fluctuates termly and annually.

Details of any funds materially in deficit

n/a

Further financial review details (Optional information)

Principal funding comes from Devon County Council Early Years You may choose to include Entitlement. additional information, where relevant about:

Fees paid by parents.

• the charity’s principal sources of funds (including any fundraising);

Fund-raising.

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

TAR

March 2012

5

Section E Financial review Brlof statsm•nt of the charity's policy on reseThie8 To maintain sufficient fijnds lo rneet all the financial obligations of the charity. To fund any redundancy liabilities. To fund any building and garden maintenance contingencies. To maintain sufficient funds when child numbers decrease from term to lerrn. To maintain sufficient funds lo increase staffing to meet individual child needs and the required ratio if and when, child numbers increase as demand fluctuates temil and annuall Detsll$ of any funds materially in deficit nla Further financial review detalls (op￿Onal infomiationl Principal funding comes from Devon County Council Early Yea Entrtlement. You may choose to include addition81 information, where relevant about.. the charity's principal sources of funds lincluding any fundraisingl., how expenditure has supported the key objectives of the charity.. investment policy and objectives including any ethical investment policy adopted. Fees paid by parents. Fund-raising. Section F Other optional information Section G Declaration Th8 trustses declare that they have approvod the tru5tees' report abov•. Signed on behalf of th? charity's Irustees Slgnature(sl Full namelsl Position leg S￿retsry. Chair. etc) Dats /i/i/zi TAR Marth 2012 TAR Mar¢h 2012

CLYST VALLEY PRESCHOOL INCOME & EXPENDITURE ACCOU FOR THE YEAR ENDED Mar-22 2022 2021 INCOME.. Fee (Parents) Funded Fees Fund Rak%ing 21.020 74,180 1,925 1,327 33 13,537 69,307 1,139 708 118 Interest 98.485 84,809 EXPENDITURE. Wages Nest Pen510n Equipment Rent Utilib"eslRates Training stath)nery & Consuma Insuran Break b.me Sundries Cleaner Other 73,041 2,762 2,930 3,0 1.402 592 1.395 2,404 253 60,731 2,129 524 3,000 970 159 952 1,892 211 3.818 3,619 91.597 74,187 10,622 CLYST VALLEY PRESCHOOL STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2022 Opening balance-. Current account Deposit account Pety Cash 39.374 19,782 28.871 19,664 24 Income & experKliture ￿COUnt 59.161 48,559 Closing balan￿.. Current account Deposit ac¢ount Petty cash 45.525 20.514 20 39,374 19,782 66.059 59,161

(HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report lo the trusteesl members of (4LL@M Poegcf-Po cs- IC)3L131 On accounts for the year ended Charity no lif any) Set out on pages I report to the trustees on my examination of Ihe acGounts of the above charity ( the Trust") forthe year ended s i l & l As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Acl'}. Responsibilities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Direclions given by the Charity Commission under section 145151(b) of the AGI. Independent IThe charity's gross income exceeded £250,000 and l am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed bodyll Dclete I I If not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below'l which gives me cause to believe that in, any material respect.. the accounling records were not kept in accordan￿ with section 130 of the Charities Act., or the accounts did not accord with the accounting records- or the accounts did not comply with the applicable reguirements ¢or)cerning the fomi and conlenl of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair, view which is not a matter considered as part of an independent examination. I have no con￿rn$ and have come across no other mallers in connection with the examination to which attention should be drawn in this report in order to enable a woper understanding of the accounts lo be reached. Please delete the wotds in the brackels if Ihey do not apply. Signed: Date: Name: Relevant professlonal qualification(s} or body IER Oct 2018

(if any): Address: Jia&LA .qALrf ALIG Section B Disclosure.. Only complete if the examiner needs to highlight material mallers of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018