## **Trustees' Annual Report for the period**
Period start date Period end date **From** 01 April 2021 **To** 31 March 2022
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1036131
CLYST VALLEY PRESCHOOL
N/A
**Charity's principal address** CLYST ST MARY PRIMARY SCHOOL CLYST ST MARY EXETER **Postcode** EX5 1BG
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
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15|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||VICKY TONKIN|CHAIR|||
||FRANCESCA
WILLIAMS|SECRETARY|||
||RACHEAL
KIGHTLEY|TREASURER|||
||ANNA WHITTAKER|GENERAL
COMMITTEE|||
||ALISON LEAMAN|GENERAL
COMMITTEE|||
||RACHEL
HEYWOOD|GENERAL
COMMITTEE|||
||BECKY SLUMAN|GENERAL
COMMITTEE|||
||||||
||||||
||||||
||||||
||||||
||||||
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**TAR**
March **2012**
1
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
PRESCHOOL LEARNING ALLIANCE 2008 Type of governing document
(eg. trust deed, constitution)
UNINCORPORATED ASSOCIATION How the charity is constituted
- (eg. trust, association, company)
VOLUNTARY OFFICERS ELECTED FROM MEMBERSHIP Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
Work is inspected on a regular basis by Ofsted. The preschool was last inspected in February 2022 and are anticipating a reinspection within the calendar year.
Devon County Council Childcare advisors and Early Years Consultants provide help, support, & guidance with Educational issues, regular visits for SEN support, financial and inspection information.
The charity is a member of the Early Years Alliance which supports, advises, aids and provides literature, model policies, and guidance, especially within areas of financial management, government initiatives and legislation, legal advice and staff training.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
**TAR**
March **2012**
2
## **Section C Objectives and activities**
To provide affordable, quality early years care and education of children under statutory school age, enhancing their progress and development. To promote inclusion and equality, to provide a safe and secure **Summary of the objects of the** environment for children to thrive and develop their language and **charity set out in its** communication, self-confidence, self-esteem, independence and to **governing document** practice social skills.
To engage with and support parents in understanding child development, the importance of learning at home and developing parenting skills and to become part of their child’s Early Years setting.
To offer preschool aged children sessions to aid their development and Early Years education. Full-time day-care Monday – Friday during school hours and term time is provided.
There is a fee charged to attend these sessions, which may be met in full or part from Universal hours (15) or 30 hours Early Years Funding provided by Devon County Council. Applications are taken for all children between the stated age criteria and are admitted in accordance to our Admissions Policy.
**Summary of the main** Surpluses are retained at the preschool for the benefit of the children and **activities undertaken for the** are spent on replacing/adding to equipment, building and equipment **public benefit in relation to** maintenance, outdoor facilities, resources, staffing, training and on **these objects (include within** maintaining highly competitive hourly fees. **this section the statutory declaration that trustees have** In planning our activities, projects and services for the year we keep in **had regard to the guidance** mind the Charity Commissions guidance on public benefit at our trustee **issued by the Charity** meetings. **Commission on public benefit)** As detailed above, the focus of our activity is to provide preschool aged children with a safe and secure environment, planned play sessions and learning opportunities to aid their progress, development and early years education during their time in childcare within normal school hours.
**TAR**
March **2012**
3
## **Additional details of objectives and activities (Optional information)**
Written policies are developed in collaboration with the management committee and staff leaders, and advised by the Ealy Years Alliance, and are discussed and scrutinised by the general committee before they are officially adopted.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Existing policies are reviewed and updated whenever necessary, by the manager/administrator before being agreed by the committee. A staff representative sits on the committee and is the Ofsted nominated person but does not vote in committee matters.
The Committee consists of volunteers who assist and support staff in running various family events, (such as an annual nativity, sports day etc) and look at various opportunities to raise funds for the charity to maintain equipment, decoration and fixtures, to purchase new resources, learning equipment and to support children in their play and learning, as well as staff CPD opportunities and statutory training.
Continued professional development and staff training includes, **Summary of the main** SENDCo training, Making Sense of Autism, Sensory Processing **achievements of the charity** training, Food Allergy training, Prevent strategy training and **during the year** Paediatric First Aid, as well as statutory Safeguarding training needs. The Covid pandemic required extremely flexible staffing which continued into this year. Remote committee management was successful and online meetings carried on into this year. We were able to accommodate all children’s childcare needs and the demand for preschool sessions. New purchases were made of a Tuff tray and stand, a fish tank & fish for the children to care for, a new ABC classroom carpet, the creation of a Hairdressers role play box and a new printer for staff use.
**TAR**
March **2012**
4
## **Section E Financial review**
To maintain sufficient funds to meet all the financial obligations of the **Brief statement of the** charity. To fund any redundancy liabilities. To fund any building and **charity’s policy on reserves** garden maintenance contingencies. To maintain sufficient funds when child numbers decrease from term to term. To maintain sufficient funds to increase staffing to meet individual child needs and the required ratio if and when, child numbers increase as demand fluctuates termly and annually.
**Details of any funds materially in deficit**
n/a
## **Further financial review details (Optional information)**
Principal funding comes from Devon County Council Early Years You **may choose** to include Entitlement. additional information, where relevant about:
Fees paid by parents.
- the charity’s principal sources of funds (including any fundraising);
Fund-raising.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
**TAR**
March **2012**
5
Section E
Financial review
Brlof statsm•nt of the
charity's policy on reseThie8
To maintain sufficient fijnds lo rneet all the financial obligations of the
charity. To fund any redundancy liabilities. To fund any building and
garden maintenance contingencies. To maintain sufficient funds when
child numbers decrease from term to lerrn.
To maintain sufficient funds lo increase staffing to meet individual child
needs and the required ratio if and when, child numbers increase as
demand fluctuates temil
and annuall
Detsll$ of any funds materially
in deficit
nla
Further financial review detalls (opOnal infomiationl
Principal funding comes from Devon County Council Early Yea
Entrtlement.
You may choose to include
addition81 information, where
relevant about..
the charity's principal
sources of funds lincluding
any fundraisingl.,
how expenditure has
supported the key objectives
of the charity..
investment policy and
objectives including any
ethical investment policy
adopted.
Fees paid by parents.
Fund-raising.
Section F
Other optional information
Section G
Declaration
Th8 trustses declare that they have approvod the tru5tees' report abov•.
Signed on behalf of th? charity's Irustees
Slgnature(sl
Full namelsl
Position leg Sretsry. Chair.
etc)
Dats
/i/i/zi
TAR
Marth 2012
TAR
Mar¢h 2012
CLYST VALLEY PRESCHOOL
INCOME & EXPENDITURE ACCOU
FOR THE YEAR ENDED
Mar-22
2022
2021
INCOME..
Fee (Parents)
Funded Fees
Fund Rak%ing
21.020
74,180
1,925
1,327
33
13,537
69,307
1,139
708
118
Interest
98.485
84,809
EXPENDITURE.
Wages
Nest Pen510n
Equipment
Rent
Utilib"eslRates
Training
stath)nery & Consuma
Insuran
Break b.me Sundries
Cleaner
Other
73,041
2,762
2,930
3,0
1.402
592
1.395
2,404
253
60,731
2,129
524
3,000
970
159
952
1,892
211
3.818
3,619
91.597
74,187
10,622
CLYST VALLEY PRESCHOOL
STATEMENT OF ASSETS AND LIABILITIES
AS AT 31 MARCH 2022
Opening balance-.
Current account
Deposit account
Pety Cash
39.374
19,782
28.871
19,664
24
Income & experKliture COUnt
59.161
48,559
Closing balan..
Current account
Deposit ac¢ount
Petty cash
45.525
20.514
20
39,374
19,782
66.059
59,161
(HARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report lo the trusteesl
members of
(4LL@M Poegcf-Po cs-
IC)3L131
On accounts for the year
ended
Charity no
lif any)
Set out on pages
I report to the trustees on my examination of Ihe acGounts of the above
charity ( the Trust") forthe year ended s i l & l
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
('the Acl'}.
Responsibilities and
basis of report
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Direclions given by the Charity Commission
under section 145151(b) of the AGI.
Independent IThe charity's gross income exceeded £250,000 and l am qualified to
examiner's statement undertake the examination by being a qualified member of [insert name of
applicable listed bodyll Dclete I I If not applicable.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination (other than that
disclosed below'l which gives me cause to believe that in, any material
respect..
the accounling records were not kept in accordan with section 130
of the Charities Act., or
the accounts did not accord with the accounting records- or
the accounts did not comply with the applicable reguirements
¢or)cerning the fomi and conlenl of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'lrue and fair, view which is not a matter
considered as part of an independent examination.
I have no conrn$ and have come across no other mallers in connection
with the examination to which attention should be drawn in this report in
order to enable a woper understanding of the accounts lo be reached.
Please delete the wotds in the brackels if Ihey do not apply.
Signed:
Date:
Name:
Relevant professlonal
qualification(s} or body
IER
Oct 2018
(if any):
Address:
Jia&LA
.qALrf ALIG
Section B
Disclosure..
Only complete if the examiner needs to highlight material mallers of concern
(see CC32, Independent examination of charity accounts.. directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
Oct 2018