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2020-08-31-accounts

Trustees’ Annual Report for the period

From 01/09/2019 Period start date To 31/08/2020 Period end date

Charity name: Dodleston Pre-school

Charity registration number: 1035994

Objectives and Activities

SORP
reference
Summary of the purposes of
the charity as set out in its
governing document		 Para
1.17		 To provide a safe and inclusive environment for all children
aged between 2 – 5 years, with an emphasis on “Risky play”,
with a free flow indoors and outdoors choice for the
children, not only meeting the requirements of EYFS but
also instilling self belief, self confidence and independence
within each individual.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para
1.17 and
1.19		 Dodleston Pre-school’s purpose remains to provide an
affordable, flexible safe childcare with free flow between
in/outdoors and some managed risks, with a planning in the
moment at the heart of how we operate. Being able to
choose how they spend their time allows the children to
develop an independence and confidence in their own
thinking and decision making. We work within local term
times so that parents with siblings at local primaries have a
family time at the same time, rather than one child at home
with another at school. We have flexible sessions with no
minimum attendance; normally mornings or full days, but we
have added just afternoons also as an option this year, to
accommodate the changing needs of individuals and
families. We are ideally situated to accommodate families
from both England and Wales, being on the border between
the two countries, in addition to being able to manage
various additional needs which some of our children and
families require. It has been a very challenging year for us,
as it has for everybody, but we have endeavoured to remain
open as much as we possibly can, changing our setting and
some routines to ensure we are as Covid safe as possible at
all times.
Our fees have remained unchanged at their already
reasonable level, as well as accepting Early Years funding
for 2, 3, and 4 year olds and Childcare vouchers, giving
parents as great a choice of financial management as
possible. Our purpose, which we feel we have achieved, is to
provide an affordable, safe, flexible service for families from
both the local area and further afield, with peace of mind that
the children and their safety are our number one priority,
regardless of the various requirements our families may
have.
We hold regular meetings – some just parents, some
committee/staff supervision and others including staff,
committee and parents- to maintain clear and open
communication. This helps to contribute to the ongoing
achievement of the trustees steering the Pre-school in the
right direction, including with regard to their public benefit
requirement, and making decisions which benefit the Pre-
school, our families, the community of Dodleston and
beyond.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para
1.18		 The trustees have an awareness of the Charity Commission
guidance on public benefit and have tried at all times to
ensure that the way the Pre-school has been managed has
had regard to it. This has never been more relevant than
through the world’s current pandemic; the committee have
striven to ensure that the pre-school has been available to
those who need it the most (vulnerable children and those of
key workers as priority) as much and as flexibly as possible,
whilst also being mindful of the pressures this creates for
the staff, all whilst ensuring safety in the workplace and
maintaining affordability for families.

Additional information (optional) You may choose to include further statements where relevant about:

SORP
reference
Policy on grant making Para
1.38
Policy on social investment
including program related
investment		 Para
1.38
Contribution made by
volunteers		 Para
1.38
Other

Achievements and Performance

SORP reference

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para
1.20		 We began 2019 with a very healthy bank balance of £15,526
but unfortunately, we have had to use some of these
reserves to maintain our services throughout the following
months. We have had need to close at times due to staff
shortages or Self Isolating, thus meaning our fee income
was hit quite hard – down £13,305 for the year; our funding
income was also slightly down by £784. These decreases
are due in part to low numbers of children on role in
September (after a large cohort had left for Primary school)
and the Covid pandemic.
The majority of the children did claim Early Years funding;
in September there were 18 children on role, with 9 children
claiming 3 Y.O funding, 7 of whom were fully funded and 1
two Y.O claiming 15 hrs of funding towards the cost of
sessions. By the end of the year in July we have been
forced to close so had 25 children on role, but with no fees
being charged and funding being retained for 14 3&4 Y.O,
and 2 2Y.O.
As we were unable to hold our usual Spooky Doo event, our
fundraising income dropped drastically by £1,573, but we
were fortunate to receive a donation from the Co-op
community fund , taking our donations up to £2,710.
The overall income for the year was £59,000 – down from
£74,000 the previous year.
Sadly, costs remained at a similar level with the largest cost
being wages, which the committee made the difficult
decision to maintain for all staff, despite closures.
Most staff have undertaken some training of various kinds
throughout the year, to keep all up to date on knowledge
and best practice to allow us to continue the best service
possible for our families. The staff maintained contact with
our families using online software as well as posting out /
delivering activities for home use.
Some of our plans had to be put on hold and funds for
these diverted. As and when we are able to work towards
our plans for premises improvement once more, then a
dedicated fundraising mission will be undertaken.
Overall, we had a small deficit for the year but were in a
fortunate enough position that we could remain available
for families as much as possible and support the wellbeing
of staff at the same time, without impacting too severely
upon our overall finances.

Additional information (optional) You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para
1.41
Performance of fundraising
activities against objectives
set		 Para
1.41

Investment performance Para 1.41 against objectives Other

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para
1.21		 Despite a small deficit this year we are still in a strong
position to move forward from. Total funds held at year end
£25,741.12, including a ringfenced saving of £12,023 – this a
small drop on last year’s holdings by £1,934.
Statement explaining the
policy for holding reserves
stating why they are held		 Para
1.22		 The Pre-school retain a ringfenced amount in the savings
account, which is there as a fund for redundancy in the
event that the Pre-school should ever become unviable.
We have also been building reserves to fund a new
premises plan, allowing us to possibly extend the services
we are able to offer.
Amount of reserves held Para
1.22		 £12,023
Reasons for holding zero
reserves		 Para
1.22
Details of fund materially in
deficit		 Para
1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para
1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para
1.47		 The main revenue sources are:
-
Early Years funding
-
Fees
-
Fundraising
Investment policy and
objectives including any
social investment policy
adopted		 Para
1.46
A description of the principal
risks facing the charity		 Para
1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para
1.25		 Early Years Alliance Constitution (unincorporated
constitution)
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para
1.25		 A committee of minimum 5 trustees
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para
1.25		 Election by committee
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction and
training of trustees		 Para
1.51		 Safeguarding is a vital part of our operational procedure,
with enhanced DBS checks for all committee, staff and
volunteers. Our aim (where currently practical) to have a
detailed handover from trustees as they move on, making
the personnel change as informative and smooth as
possible.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para
1.51		 Dodleston Pre-school is a community based pre-school,
providing EYFS based care and education for children
between the ages of 2 and 5 years.
We are governed and inspected by Ofsted and our carefully
planned policies aim to provide for the physical and mental
wellbeing of the children in attendance and the wider family
members.
Relationship with any related
parties		 Para
1.51		 Dodleston Pre-school is a key member of the wider
community, being involved (under normal circumstances)
with a range of village events – either as attendees or
organiser. This is in part a way of working alongside our
key schools to make transition over to school easier for our
children.
Other All trustees, committee members and volunteers give their
time completely free of charge to the benefit of the pre-
school to help our continued and valued presence within
the community of Dodleston and surrounding areas.

Reference and Administrative details

Charity name Dodleston Pre-school
Other name the charity uses
Registered charity number 1035994
Charity’s principal address Village Hall, Pulford Lane
Dodleston, Chester
Cheshire
CH4 9NN

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Julie Buchanan Chair Nov 2019 - Present Pre-school Committee
YangLingLeung Secretary Nov 2020 - Present
Zsuzsanna Fabian-
Lengyel		 Treasurer Nov 2020 - Present
Paul Cowley Dec 2017 - Present
Andrew Barnett Oct 2015 - Present
Ella Batley-Moss Oct 2019 - Present

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Yang Ling Leung

Secretary
22/06/21
22/06/21

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Zsuzsanna Fabian-Lengyel

Treasurer
23/06/21
23/06/21

DODLESTON PRE SCHOOL

RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31[ST] AUGUST 2020

Independent examiner’s report to the trustees of Dodleston Pre-School

I report to the trustees on my examination of the accounts of Dodleston Pre-School for the year ended 31[st] August 2020.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of Dodleston Pre-School as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Noel Guilford BA BFP FCA Fellow of the Institute of Chartered Accountants in England & Wales Fourwinds House, Balderton, Chester, CH4 9LF 12[th] June 2021

DODLESTON PRE-SCHOOL RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020

RECEIPTS
Fees
CWAC funding
Flintshire funding
Fundraising
Donations
Uniform
HMRC Job Retention Scheme
Miscellaneous
Bank interest
TOTAL RECEIPTS
PAYMENTS
Catering costs (fruit)
Premises Rent
Staff costs (Wages)
NEST Pension
PAYE
Administration
Training Costs
Insurance
Consumables
Equipment
PPE/Sanitising
Ofsted/DBS fees
Photos/Xmas cards
Donations
Uniform
Telephone
Stationery
Trips
Event Expenses
Gardening
Miscellaneous expenses
TOTAL PAYMENTS
SURPLUS
SURPLUS b/f
SURPLUS c/f		 2020
2019
10,180
23,686
38,712
41,237
3,615
1,873
885
2,457
2,710
368
53
0
2,840
0
90
4,439
19
0
59,104
74,060
345
341
2784
4,145
49424
43,129
942
0
1197
0
669
5,872
934
1,360
668
661
428
298
684
1,049
549
0
232
432
125
106
30
440
0
502
703
654
188
364
219
295
448
1,232
360
0
110
535
61,039
61,415
-£1,935
£12,645
£27,675
£15,030
£25,740
£27,675

DODLESTON PRE-SCHOOL RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020

REPRESENTED BY
BANK BALANCE (CURRENT ACC)
93167615
BANK BALANCE (SAVING ACC)
63942880
PETTY CASH
TOTAL FUNDS		 2020
2019
13521
15,527
12023
12,004
196
144
£25,740
£27,675

Chairman

Treasurer

12th June 2021

DODLESTON PRE SCHOOL

RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31[ST] AUGUST 2020

Independent examiner’s report to the trustees of Dodleston Pre-School

I report to the trustees on my examination of the accounts of Dodleston Pre-School for the year ended 31[st] August 2020.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of Dodleston Pre-School as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Noel Guilford BA BFP FCA Fellow of the Institute of Chartered Accountants in England & Wales Fourwinds House, Balderton, Chester, CH4 9LF 12[th] June 2021

DODLESTON PRE-SCHOOL RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020

RECEIPTS
Fees
CWAC funding
Flintshire funding
Fundraising
Donations
Uniform
HMRC Job Retention Scheme
Miscellaneous
Bank interest
TOTAL RECEIPTS
PAYMENTS
Catering costs (fruit)
Premises Rent
Staff costs (Wages)
NEST Pension
PAYE
Administration
Training Costs
Insurance
Consumables
Equipment
PPE/Sanitising
Ofsted/DBS fees
Photos/Xmas cards
Donations
Uniform
Telephone
Stationery
Trips
Event Expenses
Gardening
Miscellaneous expenses
TOTAL PAYMENTS
SURPLUS
SURPLUS b/f
SURPLUS c/f		 2020
2019
10,180
23,686
38,712
41,237
3,615
1,873
885
2,457
2,710
368
53
0
2,840
0
90
4,439
19
0
59,104
74,060
345
341
2784
4,145
49424
43,129
942
0
1197
0
669
5,872
934
1,360
668
661
428
298
684
1,049
549
0
232
432
125
106
30
440
0
502
703
654
188
364
219
295
448
1,232
360
0
110
535
61,039
61,415
-£1,935
£12,645
£27,675
£15,030
£25,740
£27,675

DODLESTON PRE-SCHOOL RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020

REPRESENTED BY
BANK BALANCE (CURRENT ACC)
93167615
BANK BALANCE (SAVING ACC)
63942880
PETTY CASH
TOTAL FUNDS		 2020
2019
13521
15,527
12023
12,004
196
144
£25,740
£27,675

Chairman

Treasurer

12th June 2021