## **Trustees’ Annual Report for the period** **From 01/09/2019 Period start date To 31/08/2020 Period end date** **Charity name: Dodleston Pre-school** **Charity registration number: 1035994** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para
1.17|**To provide a safe and inclusive environment for all children**
**aged between 2 – 5 years, with an emphasis on “Risky play”,**
**with a free flow indoors and outdoors choice for the**
**children, not only meeting the requirements of EYFS but**
**also instilling self belief, self confidence and independence**
**within each individual.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para
1.17 and
1.19|**Dodleston Pre-school’s purpose remains to provide an**
**affordable, flexible safe childcare with free flow between**
**in/outdoors and some managed risks, with a planning in the**
**moment at the heart of how we operate. Being able to**
**choose how they spend their time allows the children to**
**develop an independence and confidence in their own**
**thinking and decision making. We work within local term**
**times so that parents with siblings at local primaries have a**
**family time at the same time, rather than one child at home**
**with another at school. We have flexible sessions with no**
**minimum attendance; normally mornings or full days, but we**
**have added just afternoons also as an option this year, to**
**accommodate the changing needs of individuals and**
**families. We are ideally situated to accommodate families**
**from both England and Wales, being on the border between**
**the two countries, in addition to being able to manage**
**various additional needs which some of our children and**
**families require. It has been a very challenging year for us,**
**as it has for everybody, but we have endeavoured to remain**
**open as much as we possibly can, changing our setting and**
**some routines to ensure we are as Covid safe as possible at**
**all times.**
**Our fees have remained unchanged at their already**
**reasonable level, as well as accepting Early Years funding**
**for 2, 3, and 4 year olds and Childcare vouchers, giving**
**parents as great a choice of financial management as**
**possible. Our purpose, which we feel we have achieved, is to**
**provide an affordable, safe, flexible service for families from**
**both the local area and further afield, with peace of mind that**
**the children and their safety are our number one priority,**
**regardless of the various requirements our families may**
**have.**
**We hold regular meetings – some just parents, some**
**committee/staff supervision and others including staff,**
**committee and parents- to maintain clear and open**| |||**communication. This helps to contribute to the ongoing**
**achievement of the trustees steering the Pre-school in the**
**right direction, including with regard to their public benefit**
**requirement, and making decisions which benefit the Pre-**
**school, our families, the community of Dodleston and**
**beyond.**| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para
1.18|**The trustees have an awareness of the Charity Commission**
**guidance on public benefit and have tried at all times to**
**ensure that the way the Pre-school has been managed has**
**had regard to it. This has never been more relevant than**
**through the world’s current pandemic; the committee have**
**striven to ensure that the pre-school has been available to**
**those who need it the most (vulnerable children and those of**
**key workers as priority) as much and as flexibly as possible,**
**whilst also being mindful of the pressures this creates for**
**the staff, all whilst ensuring safety in the workplace and**
**maintaining affordability for families.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para
1.38|| |Policy on social investment
including program related
investment|Para
1.38|| |Contribution made by
volunteers|Para
1.38|| |Other||| ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para
1.20|**We began 2019 with a very healthy bank balance of £15,526**
**but unfortunately, we have had to use some of these**
**reserves to maintain our services throughout the following**
**months. We have had need to close at times due to staff**
**shortages or Self Isolating, thus meaning our fee income**
**was hit quite hard – down £13,305 for the year; our funding**
**income was also slightly down by £784. These decreases**
**are due in part to low numbers of children on role in**
**September (after a large cohort had left for Primary school)**
**and the Covid pandemic.**
**The majority of the children did claim Early Years funding;**
**in September there were 18 children on role, with 9 children**
**claiming 3 Y.O funding, 7 of whom were fully funded and 1**
**two Y.O claiming 15 hrs of funding towards the cost of**
**sessions. By the end of the year in July we have been**
**forced to close so had 25 children on role, but with no fees**
**being charged and funding being retained for 14 3&4 Y.O,**
**and 2 2Y.O.**
**As we were unable to hold our usual Spooky Doo event, our**
**fundraising income dropped drastically by £1,573, but we**
**were fortunate to receive a donation from the Co-op**
**community fund , taking our donations up to £2,710.**
**The overall income for the year was £59,000 – down from**
**£74,000 the previous year.**
**Sadly, costs remained at a similar level with the largest cost**
**being wages, which the committee made the difficult**
**decision to maintain for all staff, despite closures.**
**Most staff have undertaken some training of various kinds**
**throughout the year, to keep all up to date on knowledge**
**and best practice to allow us to continue the best service**
**possible for our families. The staff maintained contact with**
**our families using online software as well as posting out /**
**delivering activities for home use.**
**Some of our plans had to be put on hold and funds for**
**these diverted. As and when we are able to work towards**
**our plans for premises improvement once more, then a**
**dedicated fundraising mission will be undertaken.**
**Overall, we had a small deficit for the year but were in a**
**fortunate enough position that we could remain available**
**for families as much as possible and support the wellbeing**
**of staff at the same time, without impacting too severely**
**upon our overall finances.**| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para
1.41|| |Performance of fundraising
activities against objectives
set|Para
1.41|| |||| Investment performance Para 1.41 against objectives Other ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para
1.21|**Despite a small deficit this year we are still in a strong**
**position to move forward from. Total funds held at year end**
**£25,741.12, including a ringfenced saving of £12,023 – this a**
**small drop on last year’s holdings by £1,934.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para
1.22|**The Pre-school retain a ringfenced amount in the savings**
**account, which is there as a fund for redundancy in the**
**event that the Pre-school should ever become unviable.**
**We have also been building reserves to fund a new**
**premises plan, allowing us to possibly extend the services**
**we are able to offer.**| |Amount of reserves held|Para
1.22|**£12,023**| |Reasons for holding zero
reserves|Para
1.22|| |Details of fund materially in
deficit|Para
1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para
1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para
1.47|**The main revenue sources are:**
-
**Early Years funding**
-
**Fees**
-
**Fundraising**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para
1.46|| |A description of the principal
risks facing the charity|Para
1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para
1.25|**Early Years Alliance Constitution (unincorporated**
**constitution)**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para
1.25|**A committee of minimum 5 trustees**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para
1.25|**Election by committee**| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |Policies and procedures
adopted for the induction and
training of trustees|Para
1.51|**Safeguarding is a vital part of our operational procedure,**
**with enhanced DBS checks for all committee, staff and**
**volunteers. Our aim (where currently practical) to have a**
**detailed handover from trustees as they move on, making**
**the personnel change as informative and smooth as**
**possible.**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para
1.51|**Dodleston Pre-school is a community based pre-school,**
**providing EYFS based care and education for children**
**between the ages of 2 and 5 years.**
**We are governed and inspected by Ofsted and our carefully**
**planned policies aim to provide for the physical and mental**
**wellbeing of the children in attendance and the wider family**
**members.**| |Relationship with any related
parties|Para
1.51|**Dodleston Pre-school is a key member of the wider**
**community, being involved (under normal circumstances)**
**with a range of village events – either as attendees or**
**organiser. This is in part a way of working alongside our**
**key schools to make transition over to school easier for our**
**children.**| |Other||**All trustees, committee members and volunteers give their**
**time completely free of charge to the benefit of the pre-**
**school to help our continued and valued presence within**
**the community of Dodleston and surrounding areas.**| ## **Reference and Administrative details** |Charity name|Dodleston Pre-school| |---|---| |Other name the charity uses|| |Registered charity number|1035994| |Charity’s principal address|Village Hall, Pulford Lane
Dodleston, Chester
Cheshire
CH4 9NN| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Julie Buchanan|Chair|Nov 2019 - Present|Pre-school Committee| ||YangLingLeung|Secretary|Nov 2020 - Present|| ||Zsuzsanna Fabian-
Lengyel|Treasurer|Nov 2020 - Present|| ||Paul Cowley||Dec 2017 - Present|| ||Andrew Barnett||Oct 2015 - Present|| ||Ella Batley-Moss||Oct 2019 - Present|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Yang Ling Leung|| ||
Secretary|| ||22/06/21|| ||22/06/21|| **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Zsuzsanna Fabian-Lengyel|| ||
Treasurer|| ||23/06/21|| ||23/06/21|| ## **DODLESTON PRE SCHOOL** **RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31[ST] AUGUST 2020** ## **Independent examiner’s report to the trustees of Dodleston Pre-School** I report to the trustees on my examination of the accounts of **Dodleston Pre-School** for the year ended 31[st] August 2020. ## **Responsibilities and basis of report** As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of Dodleston Pre-School as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Noel Guilford BA BFP FCA Fellow of the Institute of Chartered Accountants in England & Wales Fourwinds House, Balderton, Chester, CH4 9LF 12[th] June 2021** ## **DODLESTON PRE-SCHOOL RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020** |**RECEIPTS**
Fees
CWAC funding
Flintshire funding
Fundraising
Donations
Uniform
HMRC Job Retention Scheme
Miscellaneous
Bank interest
**TOTAL RECEIPTS**
**PAYMENTS**
Catering costs (fruit)
Premises Rent
Staff costs (Wages)
NEST Pension
PAYE
Administration
Training Costs
Insurance
Consumables
Equipment
PPE/Sanitising
Ofsted/DBS fees
Photos/Xmas cards
Donations
Uniform
Telephone
Stationery
Trips
Event Expenses
Gardening
Miscellaneous expenses
**TOTAL PAYMENTS**
**SURPLUS**
**SURPLUS b/f**
**SURPLUS c/f**|**2020**
**2019**
10,180
23,686
38,712
41,237
3,615
1,873
885
2,457
2,710
368
53
0
2,840
0
90
4,439
19
0| |---|---| ||**59,104**
**74,060**| ||345
341
2784
4,145
49424
43,129
942
0
1197
0
669
5,872
934
1,360
668
661
428
298
684
1,049
549
0
232
432
125
106
30
440
0
502
703
654
188
364
219
295
448
1,232
360
0
110
535| ||**61,039**
**61,415**| ||-£1,935
£12,645
£27,675
£15,030| ||**£25,740**
**£27,675**| ## **DODLESTON PRE-SCHOOL RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020** |**REPRESENTED BY**
**BANK BALANCE (CURRENT ACC)**
93167615
**BANK BALANCE (SAVING ACC)**
63942880
**PETTY CASH**
**TOTAL FUNDS**|**2020**
**2019**
13521
15,527
12023
12,004
196
144| |---|---| ||**£25,740**
**£27,675**| Chairman Treasurer 12th June 2021 ## **DODLESTON PRE SCHOOL** **RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31[ST] AUGUST 2020** ## **Independent examiner’s report to the trustees of Dodleston Pre-School** I report to the trustees on my examination of the accounts of **Dodleston Pre-School** for the year ended 31[st] August 2020. ## **Responsibilities and basis of report** As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of Dodleston Pre-School as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Noel Guilford BA BFP FCA Fellow of the Institute of Chartered Accountants in England & Wales Fourwinds House, Balderton, Chester, CH4 9LF 12[th] June 2021** ## **DODLESTON PRE-SCHOOL RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020** |**RECEIPTS**
Fees
CWAC funding
Flintshire funding
Fundraising
Donations
Uniform
HMRC Job Retention Scheme
Miscellaneous
Bank interest
**TOTAL RECEIPTS**
**PAYMENTS**
Catering costs (fruit)
Premises Rent
Staff costs (Wages)
NEST Pension
PAYE
Administration
Training Costs
Insurance
Consumables
Equipment
PPE/Sanitising
Ofsted/DBS fees
Photos/Xmas cards
Donations
Uniform
Telephone
Stationery
Trips
Event Expenses
Gardening
Miscellaneous expenses
**TOTAL PAYMENTS**
**SURPLUS**
**SURPLUS b/f**
**SURPLUS c/f**|**2020**
**2019**
10,180
23,686
38,712
41,237
3,615
1,873
885
2,457
2,710
368
53
0
2,840
0
90
4,439
19
0| |---|---| ||**59,104**
**74,060**| ||345
341
2784
4,145
49424
43,129
942
0
1197
0
669
5,872
934
1,360
668
661
428
298
684
1,049
549
0
232
432
125
106
30
440
0
502
703
654
188
364
219
295
448
1,232
360
0
110
535| ||**61,039**
**61,415**| ||-£1,935
£12,645
£27,675
£15,030| ||**£25,740**
**£27,675**| ## **DODLESTON PRE-SCHOOL RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020** |**REPRESENTED BY**
**BANK BALANCE (CURRENT ACC)**
93167615
**BANK BALANCE (SAVING ACC)**
63942880
**PETTY CASH**
**TOTAL FUNDS**|**2020**
**2019**
13521
15,527
12023
12,004
196
144| |---|---| ||**£25,740**
**£27,675**| Chairman Treasurer 12th June 2021