| Namesandaddressesofadvisers(Optionalinformation) |
|---|
| Typeofadviser Name Address |
| Bank |
| Nameofchiefexecutiveornamesofsenior staffmembers(Optionalinformation) |
| SectionB Structure,governanceandmanagement |
| Descriptionofthe charity's trusts |
| Typeofgoverningdocument ConstitutionadoptedSeptember1991,lastupdated2021 |
| (eg.trusl deed constituon) |
| HowthecharityisconstitutedAssociation |
| cg.irust. assocalion. company) |
| Trustee selection methods Trusteesareappointedorreappointed(nominated,secondedandvoted |
| egeopoinledbyslectedbyfor)annuallyattheAnnualGeneralMeetingheldinOctober.Between AGMco-optedbycommitteemembersatcommitteemeetings. |
| Additionalgovernanceissues(Optionalinformation) |
| Youmaychoosetoinclude additionalinformation,where relevant, about: policiesandprocedures adoptedfortheinductionand trainingoftrustees; the charity's organisational |
| structure andanywider works; relationshipwithanyrelated networkwithwhichthecharityhecharityholdsregularcommitteemeetings,asaminimumonceaterm. Subcommitteesmaybeformedbythecommitteeorvolunteerstoworkon specificevents/activitiesandwillreportbacktothecommittee. |
| parties; trustees' considerationof majorrisksandthesystem andprocedurestomanage Thereisachildprotectionpolicyinplace.CriminalRecordsBureau checksarecarriedoutpriortocommencementofemploymentof |
| them. Alltrusteesgivetheirtimevoluntarilyandreceivenoremunerationorother |
| SectionC Objectives and activities |
| Summaryofthe objectsofthe charity set outinits governing document Theobiectiveoftheassociationistoadvancetheeducationofpupilsin theschool.Theassociationmay: a)Developmoreextendedrelationshipsbetweenstaff,parentsand others associatedwiththe school. b)Engageinactivitieswhichsupporttheschoolandadvancethe educationofpupilsattendingit. c)Proideandassistintheprovisionoffacilitiesforeducationatthe school(notnormallyprovidedbytheLocalEducationAuthority). |
| Section D | Achievementsandperformance |
|---|---|
| Summaryofthemain achievementsofthecharity duringtheyear |
TheyearbeganwithaliteralbangasourannualFireworksevent returnedafterathreeyearhiatus. Followingwhich,wequicklymoved ontoourvarious Christmas Events;theChildren's Event, Christmas Cards andSecretPresent Room. |
| DuringtheSpringTermweheldourDaretobeDifferentDay,EasterEgg HuntandEasterRaffle.There were the ever popularMother'sand Father'sDaySecretRooms,inwhichthechildrendelightedinchoosing giftsforfamilymembers.Forthefirsttimewealso hostedamusic festival,PartyinthePlayground,withateacher-ledbandentertainingthe crowd.Finally,thefundraisingculminatedwithanotherenormously successfulSummerFairtocelebratetheendoftheschoolyear. |
|
| Finally,dispersedthroughouttheyear,wehelduniformandicecream sales;whichhaveallbeenwellattended. |
|
| Wewerealsoverygratefulforthosewhodonatedtousthrough theAviva | |
| CommunityFundwhichledtoa donationof£16,039.30 | |
| Thecommitteecontinuedtoattendseveralstaffmeetingsthisyearto advertisealltheamazingthingsthePTFAdo,explainhowtheycanhelp |
|
| us,andmostimportantlyhowwecanhelpthem.Thishas continuedto buildagoodopenrelationshipwiththeTeachersandStaffoftheschool. |
|
| ThefantastictermlyPTFAnewslettercontinuestoenableustoalso | |
| furtherpromoteourPTFAacivitiestoallparentsandstaff. | |
| Ourfundraisingeffortsthisyearhaveenabledustopayfornewoutside | |
| playequipment,communitygardenandtosupportoutschoolcommunity | |
| kitchen.WealsosubsidisedclasstripsandeventsforYearsReception-6 andfundedtheYear6year-book,plustheatrevisitsandfoodtasting acrossallyear groups. |
|
| SectionE | Financialreview |
| Briefstatementofthe charity'spolicyonreserves |
Thecharitydoesnothave apolicyonreserves,buttheTreasurerlooks tomaintainenoughcashinthebankaccounttofundallforthcoming expenses,suchasfloatsandexpensesforevents,and anycommitments todonationstotheschool.Atnopointintheyear wasthebankaccount |
| overdrawn. | |
| Details of any funds materially indeficit |
None |
| Furtherfinancialreviewdetails | (Optionalinformation) |
| Youmaychoosetoinclude additionalinformation,where |
Ourmainsourceoffundsthisyearhasbeenfundraisingactivitiesand thereceiptofacharitabledonationfromtheAvivaCommunityFund. |
| relevantabout: | |
| thecharity'sprincipal sourcesoffunds(including |
Themajorityofincomeisappliedtopurchasingitemsfortheschoolor fundingclassactivitiesforthestudents. |
| anyfundraising); | |
| howexpenditurehas | |
| supportedthekeyobjectives | |
| ofthecharity; | |
| investmentpolicyand |
ST MICHAELS C of E VC PRIMARY SCHOOL
MAIN INCOME AND EXPENDITURE ACCOUNT 2022/23
----- Start of picture text -----
BALANCES BROUGHT FORWARD FROM 21/22
PETTY CASH FLOAT 40.00
CURRENT ACCOUNT 20,851.66
TOTAL 20,891.66
----- End of picture text -----
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TRANSACTIONS THROUGH CASHBOOK NON-CASH ADJUSTMENTS TOTAL
EXPENDITURE BALANCE
TRANSACTION CASH MOVEMENT B/F FROM BALANCE C/F TO RELEVANT
ACCOUNTS 2022/23 INCOME THROUGH ADJUSTMENT PROFIT CHECK
FEES IN YEAR PREVIOUS YEAR TRANSFER FOLLOWING YEAR EXPENDITURE
CASHBOOK (DONATIONS)
Christmas Secret room 1,711.36 - 102.71 1,608.65 572.89 675.60 1,035.76 -
Easter 982.00 - 26.35 955.65 26.35 955.65 -
Summer Fair 8,557.41 927.74 74.56 7,555.11 1,002.30 7,555.11 -
Fireworks 10,273.04 4,495.87 350.26 5,426.91 990.00 5,836.13 4,436.91 -
Christmas Event / Disco 1,046.42 197.30 58.31 790.81 201.20 35.00 491.81 554.61 -
Christmas Cards etc 2,707.36 1,771.45 148.90 787.01 1,920.35 787.01 -
Uniform Sales 1,414.61 67.36 13.17 1,334.08 80.53 1,334.08 -
Tea Towels 434.00 319.50 13.38 101.12 332.88 101.12 -
Ice Cream Sales 372.02 116.00 1.27 254.75 117.27 254.75 -
Fathers Day 847.50 - 26.45 821.05 370.47 396.92 450.58 -
Mothers Day 1,135.00 - 37.00 1,098.00 359.99 396.99 738.01 -
Small Fundraising 2,689.50 - 3.38 2,686.12 3.38 2,686.12 -
Secret room purchases - 1,360.10 (1,360.10) 1,148.34 (1,303.35) 241.41 (1,103.38) 343.12 (343.12) -
Other Christmas Events 944.09 92.78 - 851.31 92.78 851.31 -
Party in the Playground 4,262.37 734.96 59.77 3,467.64 794.73 3,467.64 -
Miscellaneous, Grants and Donations 18,355.00 1,921.97 66.03 16,367.00 (135.88) 1,259.80 3,111.92 15,243.08 -
Licenses/ Memberships/ Subscriptions 638.00 (638.00) 638.00 (638.00) -
Accruals/ Prepayments 1,228.88 (1,228.88) 1,123.12 (889.12) (1,462.88) - - -
TOTAL 55,731.68 13,871.91 981.54 40,878.23 2,472.66 - 241.41 (1,306.46) 16,261.06 39,470.62 -
- check
22/23 FUNDS AVAILABLE FOR DISPERSAL
BALANCES BROUGHT FORWARD FROM 21/22 20,891.66
NET SURPLUS FROM 22/23 ACCOUNTS 40,878.23
61,769.89
PURCHASES FOR SCHOOL 25,405.35 - check
22/23 FUNDS AFTER DISPERSAL 36,364.54 -
BALANCES CARRIED FORWARD TO 22/23
CASH ON HAND
CASH FLOAT 40.00
CURRENT ACCOUNT 36,324.54
TOTAL BALANCE CARRIED FORWARD 36,364.54
- check
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Main Income & Expenditure
PTFA Accounts Pack YE Aug 2023
| Balance Bfwd Receipts Payments Balance Sept 21 Receipts Payments Balance Oct 21 Receipts Payments Balance Nov 21 Receipts Payments Balance Dec 20 Receipts Payments Balance Jan 21 Receipts Payments Balance Feb 21 Receipts Payments Balance Mar 21 Receipts Payments Balance Apr 21 Receipts Payments Balance May 21 Receipts Payments Balance Jun 21 Receipts Payments Balance Jul 21 Receipts Payments Balance Aug 21 Opening Balance Receipts Payments TOTAL Check |
Summary Sheet Current Summary Cumulative Cumulative Float account £ £ 40.00 20,851.66 - 699.99 - 9,272.56 40.00 12,279.09 - 6,536.90 6,536.90 7,236.89 7,236.89 - - 3,734.13 3,734.13 13,006.69 3,734.13 - 40.00 15,081.86 306.50 10,196.73 10,503.23 17,740.12 17,740.12 - - 2,237.78 2,237.78 15,244.47 15,244.47 - 346.50 23,040.81 306.50 - 14,242.92 13,936.42 31,676.54 31,676.54 - - 7,501.20 7,501.20 22,745.67 22,745.67 - 40.00 29,782.53 - 456.56 456.56 32,133.10 32,133.10 - - 1,672.52 1,672.52 24,418.19 24,418.19 - 40.00 28,566.57 - 1,641.30 1,641.30 33,774.40 33,774.40 - - 8,691.43 8,691.43 33,109.62 33,109.62 - 40.00 21,516.44 150.00 977.68 1,127.68 34,902.08 34,902.08 - - 2,168.33 2,168.33 35,277.95 35,277.95 - 190.00 20,325.79 - 1,093.73 1,093.73 35,995.81 35,995.81 - - 292.03 292.03 35,569.98 35,569.98 - 190.00 21,127.49 2,322.25 3,197.71 5,519.96 41,515.77 41,515.77 - - 1,497.65 1,497.65 37,067.63 37,067.63 - 2,512.25 22,827.55 2,472.25 - 12,901.80 10,429.55 51,945.32 51,945.32 - - 1,544.40 1,544.40 38,612.03 38,612.03 - 40.00 34,184.95 - 2,172.79 2,172.79 54,118.11 54,118.11 - - 193.41 193.41 38,805.44 38,805.44 - 40.00 36,164.33 - 632.03 632.03 54,750.14 54,750.14 - - 471.82 471.82 39,277.26 39,277.26 - 40.00 36,324.54 40.00 20,851.66 - 54,750.14 - 39,277.26 40.00 36,324.54 - - |
|---|---|
Cashbook Summary
PTFA Accounts Pack YE Aug 2023
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name St Michael’s School PTFA members of On accounts for the year 31 August 2023 Charity no 1035983 ended (if any) Set out on pages
(remember to include the page numbers of additional sheets)
-
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2023 .
-
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 21 December 2023 Name: Rebecca Rogers Relevant professional ICAS qualification(s) or body (if any):
Address: 8 Buckingham Drive, Stoke Gifford, Bristol, BS34 8LN
1
October 2022
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
No items to disclose.
Accounts are materially accurate.
2
October 2022
IER
Report of Independent Examination of the Accounts of St Michael's School (Stoke Gifford) PTFA
Basis of Report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Purpose of Examination
-
As St Michael’s PTFA usually generates an annual income of over £25,0000 (but less than £250,000) there is a requirement for an independent examination of the accounts and record keeping to be undertaken annually.
-
The examination is required to consider whether there are matters of material significance which give rise to a legal duty to report to the Charity Commission.
-
This report is based on the examination of the accounts and records presented to me.
Background
St Michael’s PTFA provides social enhancement activities for the wider St Michael’s school community. It makes financial contributions towards activities for children at the school and for the purchase of resources to support pupil development and enrichment.
Income is generated from donations and through an annual programme of fundraising events such as a fireworks display and summer fair.
Independent examiner’s statement
I have completed my examination of the accounting records and find they have been kept to the required standard. All material transactions were reconciled with physical copies of the bank statements of the charity’s account with Lloyds (no. 01807286).
I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act: or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
I also believe the charity to be viable (a going concern) for the next financial year on the basis of the cash reserves £36,324.54 held at 31 August 2023 and the immaterial liabilities and commitments of the charity at that time.
Signed:
Name: Rebecca Rogers Address: 8 Buckingham Drive, Stoke Gifford, Bristol, BS34 8LN Date: 21 December 2023
3
October 2022
IER