## ## ## ## |Namesandaddressesofadvisers(Optionalinformation)| |---| |Typeofadviser
Name
Address| |Bank
|LloydsBank
61Gloucester Road,Bristol,BS34 5JH| |Nameofchiefexecutiveornamesofsenior staffmembers(Optionalinformation)| |SectionB
Structure,governanceandmanagement| |Descriptionofthe charity's trusts| |Typeofgoverningdocument
ConstitutionadoptedSeptember1991,lastupdated2021| |(eg.trusl deed constituon)| |HowthecharityisconstitutedAssociation| |cg.irust. assocalion. company)| |Trustee selection methods
Trusteesareappointedorreappointed(nominated,secondedandvoted| |egeopoinledbyslectedbyfor)annuallyattheAnnualGeneralMeetingheldinOctober.Between
AGMco-optedbycommitteemembersatcommitteemeetings.| |Additionalgovernanceissues(Optionalinformation)| |Youmaychoosetoinclude
additionalinformation,where
relevant, about:
policiesandprocedures
adoptedfortheinductionand
trainingoftrustees;
the charity's organisational
|StMichaelsPTFAsolelysupportsStMichaelsPrimarySchool.
StMichaelsPTFAworkscloselywiththeschool andtheHeadTeacher,
plusatleast onememberofstaffattendsallcommitteemeetings.
StMichaelsPTFAis amemberofParentkindUKwhichprovidesthe
association'sPublicLiabilityandPersonalAccidentInsurance,and
provideshelpfuladvicetoUKPTAs.| |structure andanywider
works;
relationshipwithanyrelated
networkwithwhichthecharityhecharityholdsregularcommitteemeetings,asaminimumonceaterm.
Subcommitteesmaybeformedbythecommitteeorvolunteerstoworkon
specificevents/activitiesandwillreportbacktothecommittee.| |parties;
trustees' considerationof
majorrisksandthesystem
andprocedurestomanage
Thereisachildprotectionpolicyinplace.CriminalRecordsBureau
checksarecarriedoutpriortocommencementofemploymentof
|trusteeship,viaStMichaelsPrimarySchool.| |them.
Alltrusteesgivetheirtimevoluntarilyandreceivenoremunerationorother
|benefits.| |SectionC
Objectives and activities| |Summaryofthe objectsofthe
charity set outinits
governing document
Theobiectiveoftheassociationistoadvancetheeducationofpupilsin
theschool.Theassociationmay:
a)Developmoreextendedrelationshipsbetweenstaff,parentsand
others associatedwiththe school.
b)Engageinactivitieswhichsupporttheschoolandadvancethe
educationofpupilsattendingit.
c)Proideandassistintheprovisionoffacilitiesforeducationatthe
school(notnormallyprovidedbytheLocalEducationAuthority).| |Section D|Achievementsandperformance| |---|---| |Summaryofthemain
achievementsofthecharity
duringtheyear|TheyearbeganwithaliteralbangasourannualFireworksevent
returnedafterathreeyearhiatus.
Followingwhich,wequicklymoved
ontoourvarious Christmas Events;theChildren's Event, Christmas
Cards andSecretPresent Room.| ||DuringtheSpringTermweheldourDaretobeDifferentDay,EasterEgg
HuntandEasterRaffle.There were the ever popularMother'sand
Father'sDaySecretRooms,inwhichthechildrendelightedinchoosing
giftsforfamilymembers.Forthefirsttimewealso hostedamusic
festival,PartyinthePlayground,withateacher-ledbandentertainingthe
crowd.Finally,thefundraisingculminatedwithanotherenormously
successfulSummerFairtocelebratetheendoftheschoolyear.| ||Finally,dispersedthroughouttheyear,wehelduniformandicecream
sales;whichhaveallbeenwellattended.| ||Wewerealsoverygratefulforthosewhodonatedtousthrough theAviva| ||CommunityFundwhichledtoa donationof£16,039.30| ||Thecommitteecontinuedtoattendseveralstaffmeetingsthisyearto
advertisealltheamazingthingsthePTFAdo,explainhowtheycanhelp| ||us,andmostimportantlyhowwecanhelpthem.Thishas continuedto
buildagoodopenrelationshipwiththeTeachersandStaffoftheschool.| ||ThefantastictermlyPTFAnewslettercontinuestoenableustoalso| ||furtherpromoteourPTFAacivitiestoallparentsandstaff.| ||Ourfundraisingeffortsthisyearhaveenabledustopayfornewoutside| ||playequipment,communitygardenandtosupportoutschoolcommunity| ||kitchen.WealsosubsidisedclasstripsandeventsforYearsReception-6
andfundedtheYear6year-book,plustheatrevisitsandfoodtasting
acrossallyear groups.| |SectionE|Financialreview| |Briefstatementofthe
charity'spolicyonreserves|Thecharitydoesnothave apolicyonreserves,buttheTreasurerlooks
tomaintainenoughcashinthebankaccounttofundallforthcoming
expenses,suchasfloatsandexpensesforevents,and anycommitments
todonationstotheschool.Atnopointintheyear wasthebankaccount| ||overdrawn.| |Details of any funds materially
indeficit|
None| |Furtherfinancialreviewdetails|(Optionalinformation)| |Youmaychoosetoinclude
additionalinformation,where|Ourmainsourceoffundsthisyearhasbeenfundraisingactivitiesand
thereceiptofacharitabledonationfromtheAvivaCommunityFund.| |relevantabout:|| |thecharity'sprincipal
sourcesoffunds(including|Themajorityofincomeisappliedtopurchasingitemsfortheschoolor
fundingclassactivitiesforthestudents.| |anyfundraising);|| |howexpenditurehas|| |supportedthekeyobjectives|| |ofthecharity;|| |investmentpolicyand|| ## ## ## ## ## **ST MICHAELS C of E VC PRIMARY SCHOOL** ## **MAIN INCOME AND EXPENDITURE ACCOUNT 2022/23** **----- Start of picture text -----**
BALANCES BROUGHT FORWARD FROM 21/22
PETTY CASH FLOAT 40.00
CURRENT ACCOUNT 20,851.66
TOTAL 20,891.66
**----- End of picture text -----**
**----- Start of picture text -----**
TRANSACTIONS THROUGH CASHBOOK NON-CASH ADJUSTMENTS TOTAL
EXPENDITURE BALANCE
TRANSACTION CASH MOVEMENT B/F FROM BALANCE C/F TO RELEVANT
ACCOUNTS 2022/23 INCOME THROUGH ADJUSTMENT PROFIT CHECK
FEES IN YEAR PREVIOUS YEAR TRANSFER FOLLOWING YEAR EXPENDITURE
CASHBOOK (DONATIONS)
Christmas Secret room 1,711.36 - 102.71 1,608.65 572.89 675.60 1,035.76 -
Easter 982.00 - 26.35 955.65 26.35 955.65 -
Summer Fair 8,557.41 927.74 74.56 7,555.11 1,002.30 7,555.11 -
Fireworks 10,273.04 4,495.87 350.26 5,426.91 990.00 5,836.13 4,436.91 -
Christmas Event / Disco 1,046.42 197.30 58.31 790.81 201.20 35.00 491.81 554.61 -
Christmas Cards etc 2,707.36 1,771.45 148.90 787.01 1,920.35 787.01 -
Uniform Sales 1,414.61 67.36 13.17 1,334.08 80.53 1,334.08 -
Tea Towels 434.00 319.50 13.38 101.12 332.88 101.12 -
Ice Cream Sales 372.02 116.00 1.27 254.75 117.27 254.75 -
Fathers Day 847.50 - 26.45 821.05 370.47 396.92 450.58 -
Mothers Day 1,135.00 - 37.00 1,098.00 359.99 396.99 738.01 -
Small Fundraising 2,689.50 - 3.38 2,686.12 3.38 2,686.12 -
Secret room purchases - 1,360.10 (1,360.10) 1,148.34 (1,303.35) 241.41 (1,103.38) 343.12 (343.12) -
Other Christmas Events 944.09 92.78 - 851.31 92.78 851.31 -
Party in the Playground 4,262.37 734.96 59.77 3,467.64 794.73 3,467.64 -
Miscellaneous, Grants and Donations 18,355.00 1,921.97 66.03 16,367.00 (135.88) 1,259.80 3,111.92 15,243.08 -
Licenses/ Memberships/ Subscriptions 638.00 (638.00) 638.00 (638.00) -
Accruals/ Prepayments 1,228.88 (1,228.88) 1,123.12 (889.12) (1,462.88) - - -
TOTAL 55,731.68 13,871.91 981.54 40,878.23 2,472.66 - 241.41 (1,306.46) 16,261.06 39,470.62 -
- check
22/23 FUNDS AVAILABLE FOR DISPERSAL
BALANCES BROUGHT FORWARD FROM 21/22 20,891.66
NET SURPLUS FROM 22/23 ACCOUNTS 40,878.23
61,769.89
PURCHASES FOR SCHOOL 25,405.35 - check
22/23 FUNDS AFTER DISPERSAL 36,364.54 -
BALANCES CARRIED FORWARD TO 22/23
CASH ON HAND
CASH FLOAT 40.00
CURRENT ACCOUNT 36,324.54
TOTAL BALANCE CARRIED FORWARD 36,364.54
- check
**----- End of picture text -----**
Main Income & Expenditure PTFA Accounts Pack YE Aug 2023 |Balance Bfwd
Receipts
Payments
Balance Sept 21
Receipts
Payments
Balance Oct 21
Receipts
Payments
Balance Nov 21
Receipts
Payments
Balance Dec 20
Receipts
Payments
Balance Jan 21
Receipts
Payments
Balance Feb 21
Receipts
Payments
Balance Mar 21
Receipts
Payments
Balance Apr 21
Receipts
Payments
Balance May 21
Receipts
Payments
Balance Jun 21
Receipts
Payments
Balance Jul 21
Receipts
Payments
Balance Aug 21
Opening Balance
Receipts
Payments
TOTAL
_Check_|Summary
Sheet
Current
Summary
Cumulative
Cumulative
Float
account
£
£
40.00
20,851.66
-
699.99
-
9,272.56
40.00
12,279.09
-
6,536.90
6,536.90
7,236.89
7,236.89
-
-
3,734.13
3,734.13
13,006.69
3,734.13
-
40.00
15,081.86
306.50
10,196.73
10,503.23
17,740.12
17,740.12
-
-
2,237.78
2,237.78
15,244.47
15,244.47
-
346.50
23,040.81
306.50
-
14,242.92
13,936.42
31,676.54
31,676.54
-
-
7,501.20
7,501.20
22,745.67
22,745.67
-
40.00
29,782.53
-
456.56
456.56
32,133.10
32,133.10
-
-
1,672.52
1,672.52
24,418.19
24,418.19
-
40.00
28,566.57
-
1,641.30
1,641.30
33,774.40
33,774.40
-
-
8,691.43
8,691.43
33,109.62
33,109.62
-
40.00
21,516.44
150.00
977.68
1,127.68
34,902.08
34,902.08
-
-
2,168.33
2,168.33
35,277.95
35,277.95
-
190.00
20,325.79
-
1,093.73
1,093.73
35,995.81
35,995.81
-
-
292.03
292.03
35,569.98
35,569.98
-
190.00
21,127.49
2,322.25
3,197.71
5,519.96
41,515.77
41,515.77
-
-
1,497.65
1,497.65
37,067.63
37,067.63
-
2,512.25
22,827.55
2,472.25
-
12,901.80
10,429.55
51,945.32
51,945.32
-
-
1,544.40
1,544.40
38,612.03
38,612.03
-
40.00
34,184.95
-
2,172.79
2,172.79
54,118.11
54,118.11
-
-
193.41
193.41
38,805.44
38,805.44
-
40.00
36,164.33
-
632.03
632.03
54,750.14
54,750.14
-
-
471.82
471.82
39,277.26
39,277.26
-
40.00
36,324.54
40.00
20,851.66
-
54,750.14
-
39,277.26
**40.00**
**36,324.54**
_-_
_-_| |---|---| Cashbook Summary PTFA Accounts Pack YE Aug 2023 **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name St Michael’s School PTFA **members of On accounts for the year** 31 August 2023 **Charity no** 1035983 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) - I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 08 / 2023** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 21 December 2023 **Name:** Rebecca Rogers **Relevant professional** ICAS **qualification(s) or body (if any):** **Address:** 8 Buckingham Drive, Stoke Gifford, Bristol, BS34 8LN 1 **October 2022** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . No items to disclose. Accounts are materially accurate. 2 **October 2022** **IER** ## **Report of Independent Examination of the Accounts of St Michael's School (Stoke Gifford) PTFA** ## **Basis of Report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Purpose of Examination** - As St Michael’s PTFA usually generates an annual income of over £25,0000 (but less than £250,000) there is a requirement for an independent examination of the accounts and record keeping to be undertaken annually. - The examination is required to consider whether there are matters of material significance which give rise to a legal duty to report to the Charity Commission. - This report is based on the examination of the accounts and records presented to me. ## **Background** St Michael’s PTFA provides social enhancement activities for the wider St Michael’s school community. It makes financial contributions towards activities for children at the school and for the purchase of resources to support pupil development and enrichment. Income is generated from donations and through an annual programme of fundraising events such as a fireworks display and summer fair. ## **Independent examiner’s statement** I have completed my examination of the accounting records and find they have been kept to the required standard. All material transactions were reconciled with physical copies of the bank statements of the charity’s account with Lloyds (no. 01807286). I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act: or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. I also believe the charity to be viable (a going concern) for the next financial year on the basis of the cash reserves £36,324.54 held at 31 August 2023 and the immaterial liabilities and commitments of the charity at that time. Signed: Name: Rebecca Rogers Address: 8 Buckingham Drive, Stoke Gifford, Bristol, BS34 8LN Date: 21 December 2023 3 **October 2022** **IER**