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2022-08-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 09 2021 To 31 08 2022

Section A Reference and administration details

Charity name Other names charity is known by N/A Registered charity number (if any) 1035918 Charity's principal address St John’s Primary School Main Road Lacey Green Postcode HP27 0PL

St John’s School Parents’ Association

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Chloe Gardner Chair 23 September 2021
Charlotte Jones Secretary
Jo Green Vice Chair 23 September 2021
Carenza Parker Vice Chair 23 September 2021
Sophie Smith Treasurer 23 September 2021

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

1

Names and addresses of advisers (Optional information)
Type of adviser
Name
Address		 Names and addresses of advisers (Optional information)
Type of adviser
Name
Address		 Names and addresses of advisers (Optional information)
Type of adviser
Name
Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitutional

Association How the charity is constituted (eg. trust, association, company) Elected by parents Trustee selection methods

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The object of the Association is to advance the education of the pupils in the school. In furtherance of this object the Association may:(a)Develop more extended relationships between the staff, parents and others associated with the school. (b)Engage in activities which support the school and advance the education of the pupils attending it. TAR 3 March 2012 (c) Provide and assist in the provision of such facilities or items for

TAR

March 2012

2

education at the school (not provided from statutory funds) as the Committee in consultation with the Governing Body shall from time to time determine. Planning, organisation, promotion and holding of the following activities: Summer Ball School Discos Theatre visits Cookie/ice cream Sales Easyfundraising & other shopping referral schemes Textile recycling Ink Cartridge Recycling Secondhand uniform sales Circus Summary of the main Christmas Activities – Fair, Santa’s Grotto, Secret Shopping Room, Play activities undertaken for the DVDs, Wreath Making Workshop, Christmas Cards public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

TAR

March 2012

3

Our Parent Association enjoys an active community of volunteers and supporters. Events are often run by single people, or different groups of people, ensuring that the work is spread among the parent and carer community.

You may choose to include further statements, where relevant, about:

We fund essentials an extras for the school and the children, either through classroom “pots” that are at the discretion of the school’s staff to spend or through individual proposals form staff or parents throughout the school year.

Section D Achievements and performance

TAR

March 2012

4

Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

In this financial year the PA has funded items to improve the school setting itself such as new tables

We have supported wonderful experiences for the children, such as cookery lessons for every child, Easter eggs for all children, a new football kit for the team

We have funded a new outside learning area for the children to enjoy learning in the outdoors, surrounded by nature, as well as improvements to the fitness trail.

We are proud to have provided these things that would not have been possible within the school budget.

TAR

March 2012

5

Section E Financial review

Brief statement of the charity’s policy on reserves

The year began with a healthy balance which has been the case for a few years due to low spending. The school have been encouraged to approach the PA with spending ideas to take advantage of the funds available. This has results in slightly more outgoings than incomings this financial year and funds committed at year end to finish the outside educational learning area.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Sophie Smith Position (eg Secretary, Chair, Treasurer etc) Date 29 June 2023

TAR

March 2012

6

St John's Primary School Parents' Association

1035918

Receipts and payments accounts

CC16a

For the period Period start date Period end date To from 01/09/2021 31/08/2022

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £
803
3,158
10,172
8,674
1,057
1,506
682
119
209
79
707
1,088
97
252
333
2,500
48
176
109
1,000
559
-
-
-
-
33,328
-
-
-
33,328
24
1,072
6,144
5,544
550
1,346
628
22
429
782
16
161		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
~~1~~		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
803
3,158
10,172
8,674
1,057
1,506
682
119
209
79
707
1,088
97
252
-
333
2,500
48
176
109
1,000
559
-
-
-
-
33,328
-
-
-
33,328
24
1,072
6,144
5,544
550
1,346
628
22
429
782
16
161		 Last year
to the nearest £
Break the rules day 803 -
Disco 3,158
Christmas 10,172 6,143
Circus 8,674
Donuts 1,057
Panto 1,506
Hoodies 682
WBD 119
Uniform 209 340
Stationary 79 91
Ice Cream/Sweets 707
Campnight 1,088
Sports day 97
Easter eggs/hampers 252
Easter duck race 402
Hoodies 1,813
Online sales 1,463
Music bingo 110
School calandar 401
Booko 500
Misc Income
Waitrose - Hogans 333 333
Bucks Grant - hogans 2,500
Easyfundraising 48 98
Amazon Smile 176 147
Misc 109
LLC Youth Club donation 1,000 -
Recycling 559 -
Book selling 82
SensoryGarden - 150
Bags2School - 339
Donations - 467
Recycling - 1,014
Sub total(Gross income for
AR)		 33,328 13,893
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
13,893
Break the rules day 24 - - 24 -
Disco 1,072 - - 1,072 -
Christmas 6,144 - - 6,144 3,342
Circus 5,544 - - 5,544 -
Donuts 550 - - 550 -
Panto 1,346 - - 1,346 -
Hoodies 628 - - 628 1,673
Stationary 22 - - 22 173
Ice Cream/Sweets 429 - - 429 -
Campnight 782 - - 782 -
Sports day
 16 -
 - 16 -
Easter eggs/hampers
~~CCXX R1 accounts (SS)~~		 161 -
~~1~~		 - 161 322
~~30/06/2023~~
Online sales - costs - 1,252
Music bingo - 25
School calendar - 760
PA Expenses - - - -
MPLC 88 - - 88 76
Lotterylicence 40 - - 40 -
Parentkind - Insurance 116 - - 116 111
Grantguide 48 48
Year 6party 400 - - 400 -
Festival lights 214 - - 214 -
Gazebos 236 - - 236 -
Misc 75 - - 75 135
Mother days 274.30 274
Fathers Day 337.25 337
Easter eggs for children 179.00 179
-
Purchases for the school - - - - -
Hogans 7,863.63 - - 7,864 504
Books 1,858.29 - - 1,858 -
Fitness trail 1,412.00 - - 1,412 -
Tables and chairs 1,800.00 - - 1,800 -
Christmas music 60.00 - - 60 -
Cookeryclasses 1,650.78 - - 1,651 2,367
Science workshop 875.00 - - 875 -
Book covers 25.50 - - 26 -
Library- cushion covers 30.40 - - 30 -
Broken Gazebo 99.99 - - 100 -
Football kit 529.81 - - 530 -
Book tokens 80.00 - - 80 -
Storytellers 96
Projectors 1,194
Subscriptions - educational 361
Y6 Yearbooks 208
Zoolab - - - - 139
- - - - -
**Sub total ** 35,012 - - 35,012 12,738
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
12,738
- 1,684 1,155
- -
31,089 -
29,405 1,155

CCXX R2 accounts (SS)

30/06/2023

2

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Main Account
Savings
Metro Bank
Paypal
Stripe
Float
Details
Details
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
to nearest £
12,184.95
0.16
16,147.24
594.34
438.00
40.00
-
29,405
OK
Unrestricted
funds
to nearest £
-
-
-
-
-
-
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates		 Restricted
funds
to nearest £
-
-
-
-
OK
Restricted
funds
to nearest £
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
Amount due
(optional)
-
-
-
-
-		 Endowment
funds
to nearest £
-
-
-
-
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
-
-
-
-
-

Signature

Print Name

Signed by one or two trustees on behalf of all the trustees CCXX R3 accounts (SS)

Date of approval 29.6.2330/06/2023

3

Sophie Smith

Independent examlner's report to the trustees of St John's Parents, Association I report to the trustees on my examination of the accounts of the of St John's Parents, Association (the Trust} for the year ended 31 August 2022. Responsibilities and basis of report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of Ihe Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under seclion 145{5)(b) of the Act. Independent examlner's statement I have completed my examination. I confirm that no material matters have Come to my attention in connection with the examination giving me Cause to believe that in any material respect.. 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act- or 2. the accounts do not accord with those records. or 3. the accounts do not comply with the applicable requirements concerning Ihe form and content of accounts set out in Ihe Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no COn￿rnS and have Come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. fr.52.￿￿ Name.. G R Grimmett Relevant professional qualification or membership of professional bodies (if any): ICAEW ACA Address.. Maidenhead, Berkshire, SL6. Date.. 29 June 2023