## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 09 2021 **To** 31 08 2022 ## Section A Reference and administration details **Charity name Other names charity is known by** N/A **Registered charity number (if any)** 1035918 **Charity's principal address** St John’s Primary School Main Road Lacey Green **Postcode HP27 0PL** St John’s School Parents’ Association ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
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12
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15
16
17
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Chloe Gardner|Chair|23 September 2021|| ||Charlotte Jones|Secretary||| ||Jo Green|Vice Chair|23 September 2021|| ||Carenza Parker|Vice Chair|23 September 2021|| ||Sophie Smith|Treasurer|23 September 2021|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitutional - (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected by parents Trustee selection methods - (eg. trust, association, company) - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The object of the Association is to advance the education of the pupils in the school. In furtherance of this object the Association may:(a)Develop more extended relationships between the staff, parents and others associated with the school. (b)Engage in activities which support the school and advance the education of the pupils attending it. TAR 3 March 2012 (c) Provide and assist in the provision of such facilities or items for **TAR** March **2012** 2 education at the school (not provided from statutory funds) as the Committee in consultation with the Governing Body shall from time to time determine. Planning, organisation, promotion and holding of the following activities: Summer Ball School Discos Theatre visits Cookie/ice cream Sales Easyfundraising & other shopping referral schemes Textile recycling Ink Cartridge Recycling Secondhand uniform sales Circus **Summary of the main** Christmas Activities – Fair, Santa’s Grotto, Secret Shopping Room, Play **activities undertaken for the** DVDs, Wreath Making Workshop, Christmas Cards **public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 Our Parent Association enjoys an active community of volunteers and supporters. Events are often run by single people, or different groups of people, ensuring that the work is spread among the parent and carer community. You **may choose** to include further statements, where relevant, about: We fund essentials an extras for the school and the children, either through classroom “pots” that are at the discretion of the school’s staff to spend or through individual proposals form staff or parents throughout the school year. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 4 ## Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** In this financial year the PA has funded items to improve the school setting itself such as new tables We have supported wonderful experiences for the children, such as cookery lessons for every child, Easter eggs for all children, a new football kit for the team We have funded a new outside learning area for the children to enjoy learning in the outdoors, surrounded by nature, as well as improvements to the fitness trail. We are proud to have provided these things that would not have been possible within the school budget. **TAR** March **2012** 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The year began with a healthy balance which has been the case for a few years due to low spending. The school have been encouraged to approach the PA with spending ideas to take advantage of the funds available. This has results in slightly more outgoings than incomings this financial year and funds committed at year end to finish the outside educational learning area. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Sophie Smith **Position (eg Secretary, Chair,** Treasurer **etc) Date** 29 June 2023 **TAR** March **2012** 6 **St John's Primary School Parents' Association** **1035918** ## **Receipts and payments accounts** **CC16a** **For the period** Period start date Period end date **To from** 01/09/2021 31/08/2022 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**803**
**3,158**
**10,172**
**8,674**
**1,057**
**1,506**
**682**
**119**
**209**
**79**
**707**
**1,088**
**97**
**252**
**333**
**2,500**
**48**
**176**
**109**
**1,000**
**559**
**-**
**-**
**-**
**-**
**33,328**
**-**
**-**
**-**
**33,328**
**24**
**1,072**
**6,144**
**5,544**
**550**
**1,346**
**628**
**22**
**429**
**782**
**16**
**161**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~1~~|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**803**
**3,158**
**10,172**
**8,674**
**1,057**
**1,506**
**682**
**119**
**209**
**79**
**707**
**1,088**
**97**
**252**
**-**
**333**
**2,500**
**48**
**176**
**109**
**1,000**
**559**
**-**
**-**
**-**
**-**
**33,328**
**-**
**-**
**-**
**33,328**
**24**
**1,072**
**6,144**
**5,544**
**550**
**1,346**
**628**
**22**
**429**
**782**
**16**
**161**|**Last year**
**to the nearest £**| |---|---|---|---|---|---| |Break the rules day|**803**||||**-**| |Disco|**3,158**||||| |Christmas|**10,172**||||**6,143**| |Circus|**8,674**||||| |Donuts|**1,057**||||| |Panto|**1,506**||||| |Hoodies|**682**||||| |WBD|**119**||||| |Uniform|**209**||||**340**| |Stationary|**79**||||**91**| |Ice Cream/Sweets|**707**||||| |Campnight|**1,088**||||| |Sports day|**97**||||| |Easter eggs/hampers|**252**||||| |Easter duck race|||||**402**| |Hoodies|||||**1,813**| |Online sales|||||**1,463**| |Music bingo|||||**110**| |School calandar|||||**401**| |Booko|||||**500**| ||||||| ||||||| ||||||| ||||||| |**Misc Income**|||||| |Waitrose - Hogans|**333**||||**333**| |Bucks Grant - hogans|**2,500**||||| |Easyfundraising|**48**||||**98**| |Amazon Smile|**176**||||**147**| |Misc|**109**||||| |LLC Youth Club donation|**1,000**||||**-**| |Recycling|**559**||||**-**| |Book selling|||||**82**| |SensoryGarden|**-**||||**150**| |Bags2School|**-**||||**339**| |Donations|**-**||||**467**| |Recycling|**-**||||**1,014**| |**_Sub total_**_(Gross income for_
_AR)_|**33,328**||||**13,893**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**||||| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_**
**A3 Payments**|||||| ||||||**13,893**| ||||||| |Break the rules day|**24**|**-**|**-**|**24**|**-**| |Disco|**1,072**|**-**|**-**|**1,072**|**-**| |Christmas|**6,144**|**-**|**-**|**6,144**|**3,342**| |Circus|**5,544**|**-**|**-**|**5,544**|**-**| |Donuts|**550**|**-**|**-**|**550**|**-**| |Panto|**1,346**|**-**|**-**|**1,346**|**-**| |Hoodies|**628**|**-**|**-**|**628**|**1,673**| |Stationary|**22**|**-**|**-**|**22**|**173**| |Ice Cream/Sweets|**429**|**-**|**-**|**429**|**-**| |Campnight|**782**|**-**|**-**|**782**|**-**| |Sports day
|**16**|**-**
|**-**|**16**|**-**
| |Easter eggs/hampers
~~CCXX R1 accounts (SS)~~|**161**|**-**
~~1~~|**-**|**161**|**322**
~~30/06/2023~~| |Online sales - costs|||||||**-**||**1,252**| |---|---|---|---|---|---|---|---|---|---| |Music bingo|||||||**-**||**25**| |School calendar|||||||**-**||**760**| |PA Expenses|||**-**||**-**||**-**||**-**| |MPLC|**88**||**-**||**-**||**88**||**76**| |Lotterylicence|**40**||**-**||**-**||**40**||**-**| |Parentkind - Insurance|**116**||**-**||**-**||**116**||**111**| |Grantguide|**48**||||||**48**||| |Year 6party|**400**||**-**||**-**||**400**||**-**| |Festival lights|**214**||**-**||**-**||**214**||**-**| |Gazebos|**236**||**-**||**-**||**236**||**-**| |Misc|**75**||**-**||**-**||**75**||**135**| |Mother days|274.30||||||**274**||| |Fathers Day|337.25||||||**337**||| |Easter eggs for children|179.00||||||**179**||| ||||||||**-**||| |Purchases for the school|**-**||**-**||**-**||**-**||**-**| |Hogans|7,863.63||**-**||**-**||**7,864**||**504**| |Books|1,858.29||**-**||**-**||**1,858**||**-**| |Fitness trail|1,412.00||**-**||**-**||**1,412**||**-**| |Tables and chairs|1,800.00||**-**||**-**||**1,800**||**-**| |Christmas music|60.00||**-**||**-**||**60**||**-**| |Cookeryclasses|1,650.78||**-**||**-**||**1,651**||**2,367**| |Science workshop|875.00||**-**||**-**||**875**||**-**| |Book covers|25.50||**-**||**-**||**26**||**-**| |Library- cushion covers|30.40||**-**||**-**||**30**||**-**| |Broken Gazebo|99.99||**-**||**-**||**100**||**-**| |Football kit|529.81||**-**||**-**||**530**||**-**| |Book tokens|80.00||**-**||**-**||**80**||**-**| |Storytellers|||||||||**96**| |Projectors|||||||||**1,194**| |Subscriptions - educational|||||||||**361**| |Y6 Yearbooks|||||||||**208**| |Zoolab|**-**||**-**||**-**||**-**||**139**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**35,012**||**-**||**-**||**35,012**||**12,738**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**12,738**| ||||||||||| ||||||||**- 1,684**||**1,155**| ||||||||**-**||**-**| ||||||||**31,089**||**-**| ||||||||**29,405**||**1,155**| ||||||||||| CCXX R2 accounts (SS) 30/06/2023 2 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Main Account
Savings
Metro Bank
Paypal
Stripe
Float
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**
12,184.95
0.16
16,147.24
594.34
438.00
40.00
**-**
**29,405**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**Endowment**
**funds**
**to nearest £**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| Signature Print Name Signed by one or two trustees on behalf of all the trustees CCXX R3 accounts (SS) Date of approval 29.6.2330/06/2023 3 Sophie Smith Independent examlner's report to the trustees of St John's Parents, Association I report to the trustees on my examination of the accounts of the of St John's Parents, Association (the Trust} for the year ended 31 August 2022. Responsibilities and basis of report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of Ihe Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under seclion 145{5)(b) of the Act. Independent examlner's statement I have completed my examination. I confirm that no material matters have Come to my attention in connection with the examination giving me Cause to believe that in any material respect.. 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act- or 2. the accounts do not accord with those records. or 3. the accounts do not comply with the applicable requirements concerning Ihe form and content of accounts set out in Ihe Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no COn￿rnS and have Come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. fr.52.￿￿ Name.. G R Grimmett Relevant professional qualification or membership of professional bodies (if any): ICAEW ACA Address.. Maidenhead, Berkshire, SL6. Date.. 29 June 2023