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2020-08-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 09 2019 To 31 08 2020 Section A Reference and administration details Charity name St John’s School Parents’ Association Other names charity is known by Registered charity number (if any) 1035918 Charity's principal address St John’s Primary School Main Road Lacey Green Postcode HP27 0PL ~~ee~~ Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1 Victoria Geenes Chair 2 Charlotte Best Vice Chair 3 Charly Jones Vice Chair Secretary / 4[Jo Sharp ] Treasurer 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 ~~===~~ Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year 1 March 2012

Section A Reference and administration details

Registered charity number (if any)
Charity's principal address		 Registered charity number (if any)
Charity's principal address		 Registered charity number (if any)
Charity's principal address		 Registered charity number (if any)1035918
Charity's principal address
St John’s Primary School
Main Road
Lacey Green
Postcode
HP27 0PL
~~ee~~		 Registered charity number (if any)1035918
Charity's principal address
St John’s Primary School
Main Road
Lacey Green
Postcode
HP27 0PL
~~ee~~		 Registered charity number (if any)1035918
Charity's principal address
St John’s Primary School
Main Road
Lacey Green
Postcode
HP27 0PL
~~ee~~		 Registered charity number (if any)1035918
Charity's principal address
St John’s Primary School
Main Road
Lacey Green
Postcode
HP27 0PL
~~ee~~		 Registered charity number (if any)1035918
Charity's principal address
St John’s Primary School
Main Road
Lacey Green
Postcode
HP27 0PL
~~ee~~
Names of the charity trustees who manage the charity
Trustee name Office (if any) Office (if any) Dates acted if not for whole
**yearr **		 Name of person (or body) entitled
to appointintt trusteerusteeustee (if any)if any)any)ny)y)
1 Victoria Geenes 1 Victoria Geenes Chair
2 Charlotte Best 2 Charlotte Best Vice Chair
3 Charly Jones 3 Charly Jonesy JonesJones Vice Chair
4 [Jo Sharp ] Secretary /
Treasurer
5 5
6 6
7 7
8 8
9 9
10 10
11 11
12 12

March 2012

TAR

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted

Elected by Parents Trustee selection methods

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

The object of the Association is to advance the

Summary of the objects of the charity set out in its governing document

education of the pupils in the school. In furtherance of this object the Association may:-

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2

(c) Provide and assist in the provision of such facilities or items for education at the school (not provided from statutory funds) as the Committee in consultation with the Governing Body shall from time to time determine.

Planning, organisation, promotion and holding of the following activities: Summer Ball Bingo Nights School Discos Theatre visits Cookie/ice cream Sales Outdoor Club Easyfundraising & other shopping referral schemes Textile recycling Ink Cartridge Recycling Summary of the main Secondhand uniform sales activities undertaken for the PA website sponsorship public benefit in relation to Lottery for funding book purchases these objects (include within Lockdown Gin Tasting Evening this section the statutory declaration that trustees have Christmas Activities – Fair, Santa’s Grotto, Secret Shopping Room, Play had regard to the guidance DVDs, Wreath Making Workshop, Christmas Cards issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

Our Parent Association enjoys an active community of volunteers and supporters. Events are often run by single people, or different groups of people, ensuring that the work is spread among the parent and carer community. You may choose to include We fund essentials an extras for the school and the children, either further statements, where through classroom “pots” that are at the discretion of the school’s staff to relevant, about: spend or through individual proposals form staff or parents throughout • policy on grantmaking; the school year.

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3

Section D Achievements and performance

In this financial year the PA has funded items to improve the school Summary of the main setting itself such as new tables and chairs for all classes and new achievements of the charity lockers for the KS2 children and provide added extras for the children. during the year We have supported wonderful experiences for the children, such as cookery lessons for every child, Easter eggs for all children and a year 6 leavers photobook. We have also funded age appropriate workshops for some year groups; Zoolab visit and a History day. Unfortunately due to the school closure during the nationwide lockdown other planned activities were not able to take place but hopefully these will occur in the future.

Literacy and numeracy resources are an important part of our contributions, and so again this year we’ve provided handwriting resources, maths resources, and phonics resources.

In addition, we have purchased two new smart boards, bought a scooter rack and funded the full refurbishment of the fitness trail around the school field. We are proud to have provided these things that would not have been possible within the school budget.

Section E Financial review

The year began with a healthy balance which has been the case for a Brief statement of the few years due to low spending. The school have been encouraged to charity’s policy on reserves approach the PA with spending ideas to take advantage of the funds available and so, because of this (and a slight reduction in fundraising due to COVID impacting fundraising in the Summer Term) there have been more outgoings than incomings this financial year. Whilst there is likely to be a potential reduction in fundraising for 20/21 due to possible further restrictions these funds should still allow the PA to make purchases for the school and the children during the upcoming year. It will be necessary to review the spending approach in the future.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

March 2012

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4

• investment policy and objectives including any ethical investment policy adopted. Section F Other optional information ~~_~~ Section G Declaration ~~___~~ The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Jo Sharp Position (eg Secretary, Chair, Secretary (2019-2020) etc) Date 11/02/2021

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5

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St John's School Parents' Association
----- End of picture text -----

1035918
St John's School Parents' Association
Receipts andpayments accounts
CC16a
01/09/2019
31/08/2020
To
For the period
from
Section A Receipts and payments
Unrestricted
funds
Restricted funds
Endowment
funds
Total funds
Last year
to the nearest £
to the nearest £
to the nearest £
to the nearest £
to the nearest £
A1 Receipts
Campnight 17/18
-
-
-
-
232
Sports Day17/18
-
-
224
Cookies 17/18
-
-
844
2nd Hand Uniform 17/18
-
-
162
Summer Concert 17/18
-
-
296
Pavillion
-
-
8,936
ClothingSale
-
-
483
Prom Praise
-
-
495
Bingo
-
-
368
Fashion Show
-
-
65
Duathlon
-
-
101
CampNight
-
-
1,024
Disco - June
-
-
1,052
Sports Day
-
-
195
Summer Concert
-
-
95
Year 6 Party& Gift
-
-
868
Summer Ball
-
-
18,221
Sponsored Run
1,296
1,296
1,421
Disco - Nov
1,025
1,025
1,095
Xmas - Cards
1,871
1,871
1,715
Xmas - Fair
3,128
3,128
2,376
Xmas - Secret Room
2,431
2,431
2,191
Xmas - Wreath Workshop
420
420
380
Xmas - Grotto
907
907
524
Xmas - DVDs
1,373
1,373
1,215
Outdoor Club
205
205
36
Disco - March
463
463
1,014
Booko
908
908
1,242
FridayCookies
1,457
1,457
1,508
Stationery
413
413
318
~~PO~~
~~PO~~
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~~a~~
~~Oy~~
~~(Os~~
~~PO~~
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~~yO~~
~~Os~~
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Os
~~PO~~
~~sO~~
~~Os~~
Oe
~~PO~~
~~sO~~
~~Os~~
~~Os~~
On
~~(sD~~
~~Os~~
~~Os~~
Os
~~a~~
~~Oy(Os~~
~~PO~~
~~yO~~
~~Os~~
~~OO~~
~~sO~~
~~Os~~
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Os
~~Os~~
~~OO~~
~~PO~~
~~Os~~
~~Os~~
On
~~sO~~
~~Os~~
~~Os~~
Oe
~~sO~~
~~Os~~
~~Os~~
On
~~a~~
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~~yO~~
~~Os~~
~~Os~~
On
~~yD~~
~~Os~~
~~OO~~
~~PO~~
~~d~~
~~PO~~
~~Os~~
~~Os~~
On
~~Po~~
2nd Hand Uniform
357
357
464
~~PO~~
Theatre Tickets
1,905
1,905
10,687
Tutenkahmun Exhibition
2,787
2,787
Popcorn Club
245
245
Readathon
116
116
Copper Challenge
37
37
Gin Tasting
1,200
1,200
Rainbow Items
960
960
Teacher Gifts
1,730
1,730
-
Misc PA Income
-
Stamptastic
7
7
29
Easyfundraising
282
282
715
AmazonSmile
100
100
51
Recycling (Bag2School & Other Items)
1,938
1,938
850
General Donations & Referals
255
255
849
Grant
435
435
500
SensoryGarden Grant
1,000
1,000
Raffle
365
365
Lockdown bottle & book sales
431
431
Gift Aid
904
904
-
-
Sub total(Gross income for AR)30,951
-
-
30,951
62,841
~~PE~~
~~yO~~
~~Os~~
~~Os~~
Os
~~PO~~
~~Os~~
~~Os~~
On
~~ey~~
~~(Os~~
~~OO~~
~~PO~~
~~PO~~
~~PO~~
~~a~~
~~Oy~~
~~(Os~~
~~PO~~
~~Os~~
~~OO~~
~~yO~~
~~Os~~
~~Os~~
Os
~~PO~~
~~sO~~
~~Os~~
Oe
~~PO~~
~~sO~~
~~Os~~
~~Os~~
On
~~(sD~~
~~Os~~
~~Os~~
Os
~~a~~
~~Oy(Os~~
~~PO~~
~~yO~~
~~Os~~
~~OO~~
~~sO~~
~~Os~~
~~Os~~
Os
~~Pd~~
~~a~~
5
~~ee ~~9
~~es~~
~~ee ~~
A2 Asset and investment sales,
(see table).
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
CCXX R1 accounts(SS)
1
16/02/2021
Total receipts
30,951
-
-
30,951
62,841
A3 Payments
Costs Relating to Fundraising Activities
Campnight 17/18
-
-
-
146
Cookies 17/18
-
-
92
~~9~~
Summer Concert 17/18 - - 125
Theatre - Lion King17/18 - - 790
Xmas DVDs 17/18 - - 136
Music Pavillion - - 26,643
ClothingSale - - 47
Prom Praise - - 365
Bingo - - 85
Fashion Show - - 109
CampNight - - 100
Disco - June - - 176
Sports Day - - 43
Summer Concert - - 22
Year 6 Party& Gift - - 807
Summer Ball - - 8,762
Summer Ball 18/19 133 133
Sponsored Run 20 20 15
Disco - Nov 304 304 429
Xmas - Cards 1,227 1,227 1,288
Xmas - Fair 293 293 346
Xmas - Secret Room 207 207 1,479
Xmas - Wreath Workshop 236 236 119
Xmas - Grotto 555 555 280
Xmas - DVDs 250 250 237
Outdoor Club 26 26
Disco - March 158 158 222
Booko 301 301 1,891
FridayCookies 638 638 604
Stationery 277 277 437
Secret Room 2020 1,591 1,591 1,091
Theatre Tickets 2,504 2,504 9,515
Tutenkahmun Exhibition 2,789 2,789
Popcorn Club 117 117
Copper Challengw 9 9
Gin Tasting 482 482
Rainbow Items 777 777
Recycling 64 64
Teacher Gifts 1,276 1,276
Purchases for the School -
School Hall Curtains - - 2,474
KS1 Carpets - - 1,502
HandwritingResources - - 159
Outdoor Kitchen and Shop - - - 887
Outdoor Playground Work - - - 1,938
Misc Classroom Items - - - 271
LearningMentor Room Refurbishment - - - 136
Library Refurbishment - - 322
SensoryGarden Work - - 70
Maths Resources 171 171 154
Books 261 - 261 125
Smart Board 4,988 - 4,988 2,814
Fish Tank Upkeep 279 279 475
Boot Room Refurbishment 89 89
Scooter Rack 327 327
Tables and Chairs 10,116 10,116
Sports Equipment 247 247
Lost PropertyBench 119 119
Fitness Trail 5,900 5,900
PSHE Resources 200 200
School Cameras 36 36
Lockers 4,126 4,126
Year 6 Photobooks 276 276
- -
Contribution to School Activities - - -
Image Theatre - - - 325
3D PrintingExperience - - - 500
Forensics Workshop - - - 449
Year 6 Photo Booth - - 280
Zoolab Visit 139 - 139 139
HistoryOff The Page Workshop 520 - 520 523
Y2 Science Day 30 30
CookeryLessons 2,545 2,545 713
GardeningItems 134 134
-
PA Expenses -
Sundries(Furniture,Credit Card Machine) - - 108
Refreshments for Events 25 25 114
Website Fees 18 18 59
LotteryLicense 20 20 20
Gifts for Children(Easter eggs,Vouchers) 339 339 209
AccountingSoftware & Accountant 104 104
CCXX R2accounts (SS)
Parentkind(Insurance)		 110 2 110 16/02/2021
105
Sub total 45,352
-
45,352
71,274
A4 Asset and investment
purchases, (see table)
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments
45,352
-
-
45,352
71,274
Net of receipts/(payments)
- 14,401
-
-
- 14,401
- 8,433
A5 Transfers between funds
-
- -
-
-
A6 Cash funds last year end
41,229
- -
41,229
49,662
Cash funds this year end
26,828
-
- 26,828
41,229
~~———————~~
~~= ===>~~
~~> >~~		 Sub total 45,352
-
45,352
71,274
A4 Asset and investment
purchases, (see table)
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments
45,352
-
-
45,352
71,274
Net of receipts/(payments)
- 14,401
-
-
- 14,401
- 8,433
A5 Transfers between funds
-
- -
-
-
A6 Cash funds last year end
41,229
- -
41,229
49,662
Cash funds this year end
26,828
-
- 26,828
41,229
~~———————~~
~~= ===>~~
~~> >~~		 Sub total 45,352
-
45,352
71,274
A4 Asset and investment
purchases, (see table)
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments
45,352
-
-
45,352
71,274
Net of receipts/(payments)
- 14,401
-
-
- 14,401
- 8,433
A5 Transfers between funds
-
- -
-
-
A6 Cash funds last year end
41,229
- -
41,229
49,662
Cash funds this year end
26,828
-
- 26,828
41,229
~~———————~~
~~= ===>~~
~~> >~~
Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Unrestricted
Restricted funds
Endowment
Categories Details funds
funds
to nearest £
to nearest £
to nearest £
B1 Cash funds Current Account
Savings Account
Book-o Club
Metro
Paypal
Cash
Stripe
Total cash funds
~~= ~~		 -
-
-
16,944
-
693
8,803
-
50
336
-
-
-
-
-
26,827
-
-
Total cash funds
~~===~~
(agree balances with receipts and payments account(s)) Agreement Error
OK
OK
Unrestricted
Restricted funds
Endowment
funds
funds
Details to nearest £
to nearest £
to nearest £
B2 Other monetary assets -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
~~====~~
Details Fund to which asset
belongs
Cost (optional)
Current value
(optional)
B3 Investment assets
~~SSS~~		 -
-
-
-
-
-
-
-
-
-
~~SS~~
Details Fund to which asset
belongs
Cost (optional)
Current value
(optional)
B4 Assets retained for the
charity’s own use		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
~~===>~~
Fund to which
Amount due
When due
Details liability relates
(optional)
(optional)
B5 Liabilities
~~SSS~~		 -
-
-
-
-
~~SSE~~
CCXX R3 accounts (SS)
Signed by one or two trustees on
behalf of all the trustees		 ~~3~~
~~16/02/2021~~
Date of approval
09/01/2021
Signature
Print Name
J Sharp
~~aS~~

St John’s Parents’ Association

M A Blagojevic ACMA CGMA 1 Springwood Speen Princes Risborough HP27 0SN 31 Jan 2021

INDEPENDENT EXAMINATION OF ST JOHNS’ PARENT ASSOCIATION FOR THE FINANCIAL YEAR ENDED 31 AUGUST 2020

Reference:

A. Charities Act 2011.

In accordance with sections 145 and 152 of Reference A, I conducted an Independent Examination (IE) of the St Johns’ Parent Association on 31 January 2021. I can confirm that the accounts have been awarded a gained ‘unqualified’ report (enclosed) with no material observations.

Yours Sincerely,

EXAMINER’S UNQUALIFIED REPORT – ST JOHNS’ PARENTS ASSOCIATION

Independent Examiner’s Report to the Trustees

I report on the accounts for the year ended 31 August 2020, which are set out on pages 1 to 3.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. In also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements:

  2. to keep accounting records in accordance with section 130 of the 2011 Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Martin Blagojevic ACMA CGMA 1 Springwood, Speen, Princes Risborough 31 Jan 2021