Trustees’ Annual Report for the period
From August 2021 To August 2022
Charity name: Helmdon Acorns Pre-school
Charity registration number: 1035898
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Creating an environment that is safe, nurturing and empowering for the children, enabling them to learn through play. Preparing pre-school children for their transition to primary school. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Successfully preparing another cohort of children for their transition to primary school. Creating an inclusive, warm and caring environment for children to learn and play in; developing an interest in the outside through Forest School, flower and vegetable beds and general outside play. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of theperiod |
Para 1.21 | There is a small deficit of £1,793 but this would have been a surplus had it not been for the bad debts. |
| Statement explaining the policy for holding reserves statingwhytheyare held |
Para 1.22 | Reserves are held for emergencies i.e. repairs to the building and any redundancies |
| Amount of reserves held | Para 1.22 | £2,834 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | There is bad debt in 2022 which totals £3,518. This is mostly down to one family that left without paying their fees, the setting looked into a small claims court, but it was discovered that the original contract hadn’t been signed. Processes are now in place to ensure that doesn’t happen again. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Staff costs vs the income received from the Government for funding continues to be a struggle when running the charity. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | PPA Playgruop Constitution 1992 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected for a period of 12 months at the annual general meeting. Retiring members are eligible for re- election. Co-opted members may join at any time on the invitation of the committee. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Helmdon Acorns Pre-school |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1035898 |
| Charity’s principal address | Hinton’s Close, Helmdon, NN13 5QP |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Simon Allott | Chair | |||
| Anna Saunders | Treasurer | |||
| Jess Baseley | ||||
| Rachel Hurcombe | ||||
| Karla Meaton | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Anna Saunders Position (eg Secretary, Treasurer Chair, etc) Date 30/06/2023
HELMDON ACORNS PRE-SCHOOL
Statement of Assets as at 31 August 2022
| Current Assets Deposit Account Current Account Represented by: Total Funds |
2022 £ 2,834 1,212 4,046 4,046 |
2021 £ 5,333 505 |
|---|---|---|
| 5,838 | ||
| 5,838 |
Movement in Funds
| General Fund Total Funds |
Balance Incoming Outgoing Balance 01.09.21 resources resources 31.08.22 5,838 99,839 (101,631) 4,046 |
|---|---|
| 5,838 99,839 (101,631) 4,046 |
Notes to the Accounts
Assets Retained for the Charity's own use
The Charity occupies a new purpose built building which has been funded by restricted donations.The total costs incurred at 31 August 2016 were £194,098.
Approval
I approve the Receipts and Payments Account set out on Page 2 and the above Statement of Assets, and confirm that all relevant records and information have been made available for their preparation.
Anna Saunders : Treasurer
Date: 30/06/2023
On Behalf of Helmdon Acorns Pre-school
Page 3
HELMDON ACORNS PRE-SCHOOL
Receipts and Payments Account Year ended 31 August 2022
| Receipts Fees Registration Donations Fundraising Feed in tariff Uniform Snacks and cooking EYPP Bank interest received Coronavirus job retention scheme grants Total Receipts Payments Rent Wages & National Insurance Employer pension contributions Staff / Graduate Training costs Payroll costs Building and Grounds Maintenance Electricity & Water Resources Fundraising Costs Office Supplies Toys & Equipment Food & Consumables Uniform Insurance Miscellaneous Telephone & Internet Subscriptions Independent Examination of Accounts HR & Recruitment costs Bad debts written off Total Payments Surplus / (Deficit) for the Year Bank Balances 1st September 2021 Bank Balances 31st August 2022 |
2022 Total Funds £ 92,322 150 1,530 3,203 1,927 426 280 - - 99,838 2,068 77,776 2,179 575 720 2,262 3,234 2,061 100 688 1,207 1,202 914 1,398 198 952 188 - 391 3,518 101,631 -1,793 5,838 4,045 |
2021 Total Funds £ 81,369 90 1,479 3,483 587 412 596 13 - 8,494 |
|---|---|---|
| 96,523 | ||
| 2,812 79,907 2,367 857 763 5,569 1,263 2,385 - 1,105 675 1,052 723 1,382 875 894 290 222 267 - |
||
| 103,408 | ||
| -6,885 12,723 |
||
| 5,838 |