## **Trustees’ Annual Report for the period** **From August 2021 To August 2022** **Charity name: Helmdon Acorns Pre-school** **Charity registration number:** 1035898 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To enhance the development and
education of children under statutory
school age by encouraging parents to
understand and provide for the needs of
their children through community groups| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Creating an environment that is safe,
nurturing and empowering for the children,
enabling them to learn through play.
Preparing pre-school children for their
transition to primary school.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Successfully preparing another cohort of
children for their transition to primary
school.
Creating an inclusive, warm and caring
environment for children to learn and play
in; developing an interest in the outside
through Forest School, flower and
vegetable beds and general outside play.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of theperiod|Para 1.21|There is a small deficit of £1,793 but this would
have been a surplus had it not been for the bad
debts.| |Statement explaining the
policy for holding reserves
statingwhytheyare held|Para 1.22|Reserves are held for emergencies i.e. repairs
to the building and any redundancies| |Amount of reserves held|Para 1.22|£2,834| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|There is bad debt in 2022 which totals £3,518.
This is mostly down to one family that left
without paying their fees, the setting looked
into a small claims court, but it was discovered
that the original contract hadn’t been signed.
Processes are now in place to ensure that
doesn’t happen again.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Staff costs vs the income received from the
Government for funding continues to be a
struggle when running the charity.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|PPA Playgruop Constitution 1992| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**unincorporated**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected for a period of 12 months at the
annual general meeting.
Retiring members are eligible for re-
election.
Co-opted members may join at any time on
the invitation of the committee.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Helmdon Acorns Pre-school| |---|---| |Other name the charity uses|| |Registered charity number|1035898| |Charity’s principal address|Hinton’s Close, Helmdon, NN13 5QP| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Simon Allott|Chair||| ||Anna Saunders|Treasurer||| ||Jess Baseley|||| ||Rachel Hurcombe|||| ||Karla Meaton|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Anna Saunders **Position (eg Secretary,** Treasurer **Chair, etc) Date** 30/06/2023 ## **HELMDON ACORNS PRE-SCHOOL** ## **Statement of Assets as at 31 August 2022** |**Current Assets**
Deposit Account
Current Account
**Represented by:**
Total Funds|**2022**
**£**
2,834
1,212
4,046
4,046|**2021**
**£**
5,333
505| |---|---|---| |||5,838| |||| |||5,838| ## **Movement in Funds** |**General Fund**
**Total Funds**|**Balance**
**Incoming**
**Outgoing**
**Balance**
**01.09.21**
**resources resources**
**31.08.22**
5,838
99,839
(101,631)
4,046| |---|---| ||5,838
99,839
(101,631)
4,046| ## **Notes to the Accounts** ## **Assets Retained for the Charity's own use** The Charity occupies a new purpose built building which has been funded by restricted donations.The total costs incurred at 31 August 2016 were £194,098. ## **Approval** I approve the Receipts and Payments Account set out on Page 2 and the above Statement of Assets, and confirm that all relevant records and information have been made available for their preparation. Anna Saunders : Treasurer > Date: 30/06/2023 On Behalf of Helmdon Acorns Pre-school Page 3 ## **HELMDON ACORNS PRE-SCHOOL** ## **Receipts and Payments Account Year ended 31 August 2022** |**Receipts**
Fees
Registration
Donations
Fundraising
Feed in tariff
Uniform
Snacks and cooking
EYPP
Bank interest received
Coronavirus job retention scheme grants
**Total Receipts**
**Payments**
Rent
Wages & National Insurance
Employer pension contributions
Staff / Graduate Training costs
Payroll costs
Building and Grounds Maintenance
Electricity & Water
Resources
Fundraising Costs
Office Supplies
Toys & Equipment
Food & Consumables
Uniform
Insurance
Miscellaneous
Telephone & Internet
Subscriptions
Independent Examination of Accounts
HR & Recruitment costs
Bad debts written off
**Total Payments**
**Surplus / (Deficit) for the Year**
**Bank Balances 1st September 2021**
**Bank Balances 31st August 2022**|**2022**
**Total**
**Funds**
**£**
92,322
150
1,530
3,203
1,927
426
280
-
-
99,838
2,068
77,776
2,179
575
720
2,262
3,234
2,061
100
688
1,207
1,202
914
1,398
198
952
188
-
391
3,518
101,631
-1,793
5,838
4,045|**2021**
**Total**
**Funds**
**£**
81,369
90
1,479
3,483
587
412
596
13
-
8,494| |---|---|---| |||96,523| |||2,812
79,907
2,367
857
763
5,569
1,263
2,385
-
1,105
675
1,052
723
1,382
875
894
290
222
267
-| |||103,408| |||-6,885
12,723| |||5,838|