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← Woodstock Music Society

2025-08-31-accounts

Z| CHARITY COMMISSION | FOR ENGLAND AND WALES

Trustees’ Annual Report for the period

From 1%* September 2024 (Period start date) To 31% August 2025 (Period end date)

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Charity name: Woodstock Music Society

Charity registration number: 1035897

Objectives and Activities

Objectives and Activities Objectives and Activities Objectives and Activities Objectives and Activities

SORPeterenc
Summaryofthepurposes of		 Para1.17
the charityassetout in its
Theobjectsofthe Society shall beto
governingdocument
educatethepublicintheartsandsciences,
and in particularthe artand science of
music, in the presentation ofconcertsand
other activities.

Summary ofthemain
activities in relationtothose
purposes forthe public
benefit, in particular, the
activities, projects or
services identified inthe
accounts.
Christmas Celebration. WeberMass
in E flat and Der Freischitz
Overture. Popular Christmassongs
and aselection fromHandel's
Messiah.
2.
28th and 29" March 2025:
An Englishman’sJourney.
Vaughan Williams: Toward the
Unknown region and Fantasiaon
Greensleeves. Elgar: Scenes from
the Bavarian highlands andThe
Wand ofYouth Suite No.1
.
3.
4%& 5% July 2025:
50"Anniversary Concert:
~
JosephHaydn:TheCreation

|Statement confirming
whetherthetrustees have|Para 1.18|~|Thetrusteesconfirm that, in exercising their
|powers orduties, theyhavecomplied with| |---|---|---|---| |had regard totheguidance
issued bythe Charity|||theirdutyto have due regard tothe
guidanceon public benefit published bythe| |Commission on public|||Charity commission.| |benefit||||

Additional information (optional) You may choose to include further statements where relevant about: Po C* SRP Herence The charity does not normally make grants Para 1.38 to individuals or other bodies; but may Policy on grant making make exceptional grants if to do so would further its objectives. Para 1.38 | Policy on social investment including program related investment The charity depends heavily on the work of Para 1.38 its members (80 singers and 12 string Contribution made by players) and of non-performing supporters. volunteers Members and supporters do all the preparation, organisation and management of all the concert and any other activity arrangements. me

Achievements and Performance

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a
The main achievements of the Charity
were:
Summary of the main Para 1.20 1. the presentation of concerts on 6
achievements of the charity, evenings during the year. The
identifying the difference the December 24 concert was attended
| charity’s work has made to by an audience of approximately
the circumstances of its 340, with 290 at March 2025 and
beneficiaries and any wider 320 at July 2025;
benefits to society as a .
whole.
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Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41
objectives set
Performance of fundraising |
activities against objectives | Para 1.41
set
investment performance Para 1.44
against objectives
mr
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|

Financial Review

.

|| Review ofthe charity's||Para 1.21||| |---|---|---|---|---| |financial position attheend|||AttheendoftheFinancialYear(31*|| |ofthe period|||August 2024) the Society had total|| ||||reserves of£17,763 and no significant|| ||||liabilities.|| ||||The Trustees consider this positiontobe|| ||||satisfactory.|| |Statement explaining the||Para 1.22|The Trustee’s policy is to maintain|| |policy for holding reserves"|||minimum reserves of£11,000 fortwo|| |Stating why they areheld|=.||purposes. Firstly to take account of|| ||||depreciation ofassets, so thatfunds will be|| ||||available asandwhen capitalitemssuch|| ||||as raked staging need to be replaced.|| ||||Secondly to maintain an emergency fund,|| ||||in case ofa financial setback such as a|| ||||large unforeseen deficit on a concert, orthe|| ||||enforced cancellation of a concert.|| |Amount of reserves held||Para 1.22|As at 31%August 2025 reserveswere|| ||||£14,465 (2024 - £17,763)|| |Reasons for holding zero||Para 1.22|Not applicable.|| |Seee
Details offund materially in
| Para 1.24|||eeeee
Not applicable.|| |deficit||||| |Explanation ofany||Para 1.23|Not applicable.
'|| |uncertainties about the||||| |charity continuing as a going||||| |concern||||| |Additional information (optional)||||| |You may choose to include furtherstatementswhere relevant about:||||| ||||The Charity has three principal sources of|| |.
The charity’s principal
:
sources offunds (including —_|||Para 1-47|funding—annual subscriptions from
members, donationsfrom patronsand box|:| |any fundraising)|||office receipts.|| ||||Occasionally financial support may be|| ||||received from a publicor private grant|| ||||
||awarding body. The lastsuch occasionwas
in 2019when a grantwas received from|| ||||the ElgarSociety to support the|| ||||performance ofa lesser-known work—The|| ||||Light of Life.|| |Investment policy and||||| |objectives including any||Para 1.46||| |social investment policy||||| |adopted||||||

Additional information (optional)

You may choose to include further statements where relevant about:

7

|||ee||i|||Thetrustees review risksfrom timeto time.|to time.|| |---|---|---|---|---|---|---|---|---| ||
:|Adescription ofthe principal
risksfacingthecharity||||Para 1.46|||Financial risksareminimisedthrough
annual insurance (arranged through
MakingMusic
—formerly theNational
Federation of Music Societi s) and a||| |||||||review offinances at each committee||| |||||||meeting.||| |||||||Safeguarding risk has been managed|by|| |||||||the appointment ofa safeguarding officerto||| |||||||| review risks to children and vutnerable||| |||||||adults and the Charity has adopted a||| |||||||safeguarding policy.||| |||||||Risk assessments have been undertaken||| |||.||||around key activities surrounding concerts||,| |||||||in particularthe erection and dismantling of||| |i||||A||stagingbyvolunteers.|:||

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Structure, Governance and Management

Description of charity's.
trusts:
Type ofgoverning document
(rust
deed,
royal
charter		 Para 1.25 Constitution, adopted in 1975and
amended on 29 January 2004, 12 October
2017, 11 Nov2021, 10 March 2022, 10
Nov 2022 and 15 June 2023.
How isthe charity Para 1.25
constituted? Unincorporated association.
Trusteeselectionmethods
including details ofany		 Para1.25 Elected by, and fromamong, the members
constitutional provisions e.g. atan Annual General Meeting.
election to post orname of
any person or body entitled
to appoint one or more
trustees
Additional information (optional)
You may
choose to include further statements where relevant about:
New trustees are advised oftheir
Policiesand procedures
adopted forthe induction		 Para 1.51 responsibilities underthe lawsand
regulations governing charities
and training oftrustees
The committee consists offour officerswho
The charity’s organisational
structure and anywider		 Para 1.51 are ex-officiotrustees and upto eightother
elected trustees. They meet at leastthree
network with which the times a yearto organise the Charity’s
charityworks activities.
Relationship with any Para 1.51
related parties
me ff
Reference and Administrative details
Woodstock Music Society
Othernamethe charity uses Woodstock ChamberOrchestra
Registered charity
number		 1035897
Charity’s principal address
Manor Barn House, Church Lane, Lower Heyford, Bicester
OX255NZ

Additional information (optional) You may choose to include further statements where relevant about:

Names of the charity trustees who manage the charity

Name of
to appoint
trustee
(ifan
1
5
SO
LO
OO
a

Corporate trustees — names of the directors at the date the report was approved SS [Direstorname

Name of trustees holding title to property belonging to the charity

|Trusteename ss |actedifnotforwholeyear‘Dates [| C—C—“‘“‘CS™C‘*”

Funds held as custodian trustees on behalf of others

Description ofthe assets Not applicable.
held in this capacit
Name and objects ofthe Not applicable.
charity on whose behalfthe
assets are held and how this
falls within the custodian
charity’s objects
Details ofarrangements for Not applicable.
safe custody and
segregation ofsuch assets
from the charity's own
assets		 .

Additional information (optional)

Names and addresses of advisers (Optional information) Type of Name Address

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Not applicable.

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees /) Full name(s) | Philip Stephen Boxall William Hugh Mornington Clark Position (eg Secretary, |Treasurer Chairman Chair, etc) Date . 21/4/26

WOODSTOCK MUSIC SOCIETY

(Registered Charity Number 1035897) ASSETS AND LIABILITIES AT THE YEAR ENDED 31 AUGUST 2025

Assets at the Period Ended 31/08/2025 31/08/2025 31/08/2024
Note £ &
Balances on accounts:
Current account 12,611.50 15,946.69
Trips account
,		 1,853.64 1,816.77
10 14,465.14 17,763.46
Cash at bank:
Current account 12,611.50 15,946.69
Trips account 1,853.64 1,816.77
10 14,465.14 17,763.46
Other Fixed Assets Already Written Offas Expenditure
WMS share ofstaging equipment, shared on 50/50 basis with KAOS 7,522 7,522
Staging equipment wholly owned byWMS, at cost 1,838 1,838
Hydraulic lift ‘ 358 358
Stage lights, at cost 387 387
Music library, at estimated replacement value 15,000 15,000
Piano, at estimated value 1,650 1,650
Piano covers and wheels, at cost 274 274
Piano stool 155 155
Wine glasses, at cost 168 168
Music stand, at cost 106 106
WMS share of trailer, shared on a 50/50/ basis with KAOS 1,745 1,745
Sumup Payment Devices 190 190
29,393 29,393
Other assets - -
Liabilities - -

Approved . . Ves $ cotemba z o2$ : J | ! j ; by the Hing at their: meeting NEGON. csccssisiscessossasscsecrsccseursicccessveseussesacsstecscucieeas

Chairman

The Notes on Pages 3 and 4 form part of these Accounts

Page 1

WOODSTOCK MUSIC SOCIETY

(Registered Charity Number 1035897) STATEMENT OF RECEIPTS AND PAYMENTS - FOR THE YEAR ENDED 31 AUGUST 2025

Note 2025 2024 Note 2025 2024
£ “£ £ £
Concerts: 1 Concerts: 1
Prioryears - - Prioryears 456 133
Autumn 5,189 4,863 Autumn 5,310 4,435
Spring 3,950 4,552 Spring 5,545 5,989
Summer 4,343 3,688 Summer 5,844 3,394
Sub-total 13,482 13,103 Sub-total 17,155 13,951
General: General:
Subscriptions 2 10,650 10,538 Honoraria 8,521 73
Patrons 3 2,358 2,338 Rehearsal rooms 1,886 2,273
Donations 4 55 1,232 Office& admin 5 1,695 1,651
Bank interest - - Bank charges - .
Music hire & sales 6 1,690 1,608 Music hire & purchase 6 1,438 2,737
Come and Sing ré - 1,562 Come and Sing 7 - 553
Miscellaneous 8 182 622 Miscellaneous 8 1,055 987
Sub-total 14,934 17,900 Sub-total 1 14,596 15,314
Treasurer's account total: 28,416 31,003 Treasurer's account total: 31,751 29,265
Surplus (deficit) on Treasurer's acct. . 3,335 1,738
Trips: 9 Trips: 9
Caen - - Bank charges 26 -
Home trip 2,714 3,792 Home trip 2,651 3,789
Sub-total 2,714 3,792 Sub-total 2,677 3,789
Surplus (deficit) on Trips account 37 3
Total before capital receipts 31,130 34,795 Total before capital expenditure 34,428 33,054
Capital receipts - - Capital expenditure - -
Total receipts 31,130 34,795 Total expenditure 34,428 33,054
Excess of Receipts over Payments (3,298) 1,741
Opening balance 17,764 16,023
Closingbalance 14,466 17,764

Page 2

WOODSTOCK MUSIC SOCIETY

(Registered Charity Number 1035897)

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025

1 Concerts 24-25 24-25 23-24
Prioryear year Autumn'24 Spring'25 Summer'25 Total Total
£ £ £ = £ £
Receipts:
Ticket sales - 4,480 3,406 3,667 11,553 11,344
Refreshments & programmes : 709 544 676 1,929 1,759
: 5.189 _3,950 4.343 13.482 13.103
Expenses: -
Performers(including Music Director) - 3,543 3,730 4,215 11,488 8,773
Venue (incl. drinks licence) - - 2477
Refreshments, programmes, posters,misc. etc. 171 1,768 1,815 1,628 5,382 2,868
Performing rights 285 : - : 285 133
456 5,310 5,545 5,843 17,155 13,951
Surplus
/		 (deficit) __(456) __ (121) __—(1,595) __(1,500) __—(3,673) ___—«(848)
2 Subscriptions
£ £
Received from members 8,794 8,822
Income tax recovered 1,856 1,716
10,650 10,538
3. Patrons
£ £
Received from patrons : 2,215 2,186
Income tax recovered 148 1852
2,358 2,338
4 Donations
£ £
Donations from trip - 1,230
Other Donations 55 2
Income tax recovered a
55 1,232
5 Office
& Administration
£ £
Archive storage 708 708
General concert costs (staging storage) 204 204
Making Music annual subscription & insurance (net ofKAOS share) & IT platform 566 501
Online database 99 223
Postage,stationery & office including IT 119 15
1,695 1,651
6 Music Hire & Sales
£ £
Receipts from members 1,055 1,112
Receipts from hire of music 635 176
Receipts from sale of music - 320
less
Expenditure (printing costs and hire ofmusic including orchestral parts) (1,439) (2,737)
Netincome 251 (1,129)

Page 3

WOODSTOCK MUSIC SOCIETY

(Registered Charity Number 1035897)
NOTESTOTHEACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025
24-25 23-24
7 Comeand Sing Total Total
£ £
Receipts from attendees - 1,562
Expenditure CC.
Net surplus - 1,009
8 Miscellaneous
£ £
Contributions to gifts 428
CD Sales ri 110 195
First aid certificates 71 .
Income 181 623
Gifts 478
Staging trailer repairs and servicing 48
Purchase ofpayment devices 190
New choir folders 543
First aid training and room hire 512
Sundry 0 271
Expenditure 1,055 987
9 Trips
50th Celebration Home trip
£ £
Receipts from attendees 2,714 2,700
Donations 45
Expenditure (2,651) (593)
Refunds to attendees , - -
Deficiton Trip meal (£1,047 - £1,066) : ; __(19)
Surplus before donations 63 2,133
Donation to StMary Magdalene RoofAppeal (900)
Donation from attendees toWMS (650)
Donation offees toWMS from music directorand and organist (525)
Other individual donations toWMS (55)
Bank charges 7 _(26) =
Retained in TripsAccount 37 3
10 Bank reconciliation@ 31 August 2025
£ £
Balance atbankon 31 August2024 17,764 16,043
Less unpaid cheques on 31 August 2024 220)
Cashbook balanceon 31 August2024 17,764 16,023
Plus receipts in2024-25 _31,1380 36,527
48,894 52,550
Less payments in 2024-25 ___—(34,428) (34,786)
Cashbook balance on 31 August2025 14,466 17,764
Plus unpaid cheques on 31 August 2025 - -
Balanceatbankon31August2025 14,466 17,764

11 Accounting Policies

Basis of Preparation of Accounts

The Trustees have opted under Section 42(3) of the Charities Act to prepare accounts based on cash receipts and payments. Accordingly, Other Monetary Assets, Other Assets and Liabilities set out on Page 1 are for information only and no depreciation is included in the Accounts.

Examination of the Accounts The Trustees have opted to have an independent examination of the Accounts.

Page 4

yy

CHARITY COMMISSION FOR ENGLAND AND WALES

. Independent examiner's report on the accounts

Report to the trustees/ members of | Woodstock Music Society

On accounts for the year ended | 31% August 2025

Charity no (if any) | 1035897

Set out on pages 1-4

| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2025

| report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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Name: Tetwsr CUL'ISS
Relevant professional cL
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