## Z| CHARITY COMMISSION | FOR ENGLAND AND WALES ## Trustees’ Annual Report for the period From 1%* September 2024 (Period start date) To 31% August 2025 (Period end date) **----- Start of picture text -----**
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Charity name: Woodstock Music Society Charity registration number: 1035897 ## Objectives and Activities |||Objectives and Activities|Objectives and Activities|Objectives and Activities|Objectives and Activities| |---|---|---|---|---|---| ||||
SORPeterenc
Summaryofthepurposes of| Para1.17
the charityassetout in its
Theobjectsofthe Society shall beto
governingdocument
educatethepublicintheartsandsciences,
and in particularthe artand science of|||| ||||||music, in the presentation ofconcertsand| ||||||other activities.| ||||
|Summary ofthemain
activities in relationtothose |
purposes forthe public
benefit, in particular, the
activities, projects or
services identified inthe
accounts.
|||fara 1.17and
©|Duringtheyearended31 August2025the
Charity putonthreeconcerts(each concert
performedontwoevenings) forchoirand
orchestra, inthechurch ofStMary
Magdalene inWoodstockThedatesand
programmes wereas follows:
1. 13"&14%December2024:| ||||||Christmas Celebration. WeberMass| ||||||in E flat and Der Freischitz| ||||||Overture. Popular Christmassongs
and aselection fromHandel's| ||||||Messiah.| ||||||2.
28th and 29" March 2025:| ||||||An Englishman’sJourney.| ||||||Vaughan Williams: Toward the| ||||||Unknown region and Fantasiaon| ||||||Greensleeves. Elgar: Scenes from| ||||||the Bavarian highlands andThe| ||||||Wand ofYouth Suite No.1
.| ||||||3.
4%& 5% July 2025:| ||||||50"Anniversary Concert:
~| ||||||JosephHaydn:TheCreation| |Statement confirming
whetherthetrustees have|Para 1.18|~|Thetrusteesconfirm that, in exercising their
|powers orduties, theyhavecomplied with| |---|---|---|---| |had regard totheguidance
issued bythe Charity|||theirdutyto have due regard tothe
guidanceon public benefit published bythe| |Commission on public|||Charity commission.| |benefit|||| Additional information (optional) You may choose to include further statements where relevant about: Po C* SRP Herence The charity does not normally make grants Para 1.38 to individuals or other bodies; but may Policy on grant making make exceptional grants if to do so would further its objectives. Para 1.38 | Policy on social investment including program related investment The charity depends heavily on the work of Para 1.38 its members (80 singers and 12 string Contribution made by players) and of non-performing supporters. volunteers Members and supporters do all the preparation, organisation and management of all the concert and any other activity arrangements. me ## Achievements and Performance **----- Start of picture text -----**
a
The main achievements of the Charity
were:
Summary of the main Para 1.20 1. the presentation of concerts on 6
achievements of the charity, evenings during the year. The
identifying the difference the December 24 concert was attended
| charity’s work has made to by an audience of approximately
the circumstances of its 340, with 290 at March 2025 and
beneficiaries and any wider 320 at July 2025;
benefits to society as a .
whole.
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Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41
objectives set
Performance of fundraising |
activities against objectives | Para 1.41
set
investment performance Para 1.44
against objectives
mr
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| ## Financial Review . || Review ofthe charity's||Para 1.21||| |---|---|---|---|---| |financial position attheend|||AttheendoftheFinancialYear(31*|| |ofthe period|||August 2024) the Society had total|| ||||reserves of£17,763 and no significant|| ||||liabilities.|| ||||The Trustees consider this positiontobe|| ||||satisfactory.|| |Statement explaining the||Para 1.22|The Trustee’s policy is to maintain|| |policy for holding reserves"|||minimum reserves of£11,000 fortwo|| |Stating why they areheld|=.||purposes. Firstly to take account of|| ||||depreciation ofassets, so thatfunds will be|| ||||available asandwhen capitalitemssuch|| ||||as raked staging need to be replaced.|| ||||Secondly to maintain an emergency fund,|| ||||in case ofa financial setback such as a|| ||||large unforeseen deficit on a concert, orthe|| ||||enforced cancellation of a concert.|| |Amount of reserves held||Para 1.22|As at 31%August 2025 reserveswere|| ||||£14,465 (2024 - £17,763)|| |Reasons for holding zero||Para 1.22|Not applicable.|| |Seee
Details offund materially in
| Para 1.24|||eeeee
Not applicable.|| |deficit||||| |Explanation ofany||Para 1.23|Not applicable.
'|| |uncertainties about the||||| |charity continuing as a going||||| |concern||||| |Additional information (optional)||||| |You may choose to include furtherstatementswhere relevant about:||||| ||||The Charity has three principal sources of|| |.
The charity’s principal
:
sources offunds (including —_|||Para 1-47|funding—annual subscriptions from
members, donationsfrom patronsand box|:| |any fundraising)|||office receipts.|| ||||Occasionally financial support may be|| ||||received from a publicor private grant|| ||||
||awarding body. The lastsuch occasionwas
in 2019when a grantwas received from|| ||||the ElgarSociety to support the|| ||||performance ofa lesser-known work—The|| ||||Light of Life.|| |Investment policy and||||| |objectives including any||Para 1.46||| |social investment policy||||| |adopted|||||| ## Additional information (optional) You may choose to include further statements where relevant about: 7 |||ee||i|||Thetrustees review risksfrom timeto time.|to time.|| |---|---|---|---|---|---|---|---|---| ||
:|Adescription ofthe principal
risksfacingthecharity||||Para 1.46|||Financial risksareminimisedthrough
annual insurance (arranged through
MakingMusic
—formerly th**e**National
Federation of Music Societi s) and a||| |||||||review offinances at each committee||| |||||||meeting.||| |||||||Safeguarding risk has been managed|by|| |||||||the appointment ofa safeguarding officerto||| |||||||| review risks to children and vutnerable||| |||||||adults and the Charity has adopted a||| |||||||safeguarding policy.||| |||||||Risk assessments have been undertaken||| |||.||||around key activities surrounding concerts||,| |||||||in particularthe erection and dismantling of||| |i||||A||stagingbyvolunteers.|:|| **----- Start of picture text -----**
,
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## Structure, Governance and Management |Description of charity's.|||| |---|---|---|---| |trusts:|||| |Type ofgoverning document|
(rust
deed,
royal
charter|Para 1.25|Constitution, adopted in 1975and
amended on 29 January 2004, 12 October|| |||2017, 11 Nov2021, 10 March 2022, 10|| |||Nov 2022 and 15 June 2023.|| |How isthe charity|Para 1.25||| |constituted?||Unincorporated association.|| |Trusteeselectionmethods
including details ofany|Para1.25|Elected by, and fromamong, the members|| |constitutional provisions e.g.||atan Annual General Meeting.|| |election to post orname of|||| |any person or body entitled|||| |to appoint one or more|||| |trustees|||| |Additional information (optional)|||| |You may
choose to include further statements where relevant about:|||| |||New trustees are advised oftheir|| |Policiesand procedures
adopted forthe induction|Para 1.51|responsibilities underthe lawsand
regulations governing charities|| |and training oftrustees|||| |||The committee consists offour officerswho|| |The charity’s organisational
structure and anywider|Para 1.51|are ex-officiotrustees and upto eightother
elected trustees. They meet at leastthree|| |network with which the||times a yearto organise the Charity’s|| |charityworks||activities.|| |Relationship with any|Para 1.51||| |related parties|||| |me ff|||| |Reference and Administrative details|||| ||Woodstock Music Society|||| |Othernamethe charity uses||Woodstock ChamberOrchestra||| |Registered charity
number|1035897||| |Charity’s principal address|||| ||Manor Barn|House, Church Lane, Lower Heyford,|Bicester| ||OX255NZ||| ## Additional information (optional) You may choose to include further statements where relevant about: Names of the charity trustees who manage the charity |Name of| |---| |to appoint| |trustee
(ifan
1 |PhilipStephenBoxal == [Treasurer
|S
SC~=“~*~*~sS*‘C:‘C*S
2|BarbaraJoan
Brecht _—=—s«[Secrtay
S|SC~=“—~*~—*s~sSC“‘CSCS*”
3|
Wiliam Hugh MorningtonClark [Chairman
|
4|AlecJospehKe**n**edy
|
sfFrom Nov2024 |
5|Helen Eizabeth StanfouMaidiow |
—SSSCTSCSSSC*dSCt‘“‘SC*d
6| DouglasFaweettMason
| Publicityrep. | (Until13Nov2025) |
7(JohnFrederick
Moris _—~=«(Orchestrarep,
|
STSSC~*
g[Anit**a**PuineMuton
|SCYSSCSC~“*‘~*S*é~*SC“‘(CSC#d
9| AnnabelleMiamPage
|
| Until14Nov20za=|
10|Teresa
FinlayRitchie __——_—|Publctyrep.__—_—*(| (From13Nov202)|
S—*S
11|Gillane
ChristineSis
[Ticketsrep,§=
|CT
12| Ruth McDonald Sutherland |MakingMusicrep.
**|**
13 Suzanna Jeanette Tomin |Safeguardingoffcer_|—=SsS~—~—~—~—SC‘“‘SC*C*d
a| |5| |SO
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a| Corporate trustees — names of the directors at the date the report was approved SS [Direstorname Name of trustees holding title to property belonging to the charity |Trusteename ss |actedifnotforwholeyear‘Dates [| C—C—“‘“‘CS*™*C‘*” ## Funds held as custodian trustees on behalf of others ||Description ofthe assets||Not applicable.|| |---|---|---|---|---| ||held in this capacit|||| ||Name and objects ofthe||Not applicable.|| |||charity on whose behalfthe|||| ||assets are held and how this|||| ||falls within the custodian|||| ||charity’s objects|||| ||Details ofarrangements for||| Not applicable.|| ||safe custody and|||| ||segregation ofsuch assets|||| ||from the charity's own
assets|.|||| ## Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address ## Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details Not applicable. ## Other optional information ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees /) Full name(s) | Philip Stephen Boxall William Hugh Mornington Clark Position (eg Secretary, |Treasurer Chairman Chair, etc) Date . 21/4/26 ## WOODSTOCK MUSIC SOCIETY ## (Registered Charity Number 1035897) ASSETS AND LIABILITIES AT THE YEAR ENDED 31 AUGUST 2025 |Assets at the|Period Ended||31/08/2025|31/08/2025|31/08/2024| |---|---|---|---|---|---| |||Note||£|&| |Balances on accounts:|||||| ||Current account|||12,611.50|15,946.69| ||Trips account
,|||1,853.64|1,816.77| |||10||14,465.14|17,763.46| |Cash at bank:|||||| ||Current account|||12,611.50|15,946.69| ||Trips account|||1,853.64|1,816.77| |||10||14,465.14|17,763.46| |Other Fixed Assets Already Written Offas Expenditure|||||| ||WMS share ofstaging equipment, shared on 50/50 basis with|KAOS||7,522|7,522| ||Staging equipment wholly owned byWMS, at cost|||1,838|1,838| ||Hydraulic lift||‘|358|358| ||Stage lights, at cost|||387|387| ||Music library, at estimated replacement value|||15,000|15,000| ||Piano, at estimated value|||1,650|1,650| ||Piano covers and wheels, at cost|||274|274| ||Piano stool|||155|155| ||Wine glasses, at cost|||168|168| ||Music stand, at cost|||106|106| ||WMS share of trailer, shared on a 50/50/ basis with KAOS|||1,745|1,745| ||Sumup Payment Devices|||190|190| |||||29,393|29,393| |Other assets||||-|-| |Liabilities||||-|-| Approved . . Ves $ cotemba z o2$ : J | ! j ; by the Hing at their: meeting NEGON. csccssisiscessossasscsecrsccseursicccessveseussesacsstecscucieeas ## Chairman The Notes on Pages 3 and 4 form part of these Accounts Page 1 ## WOODSTOCK MUSIC SOCIETY ## (Registered Charity Number 1035897) STATEMENT OF RECEIPTS AND PAYMENTS - FOR THE YEAR ENDED 31 AUGUST 2025 ||Note|2025|2024||Note||2025|2024| |---|---|---|---|---|---|---|---|---| |||£|“£||||£|£| |Concerts:|1|||Concerts:|1|||| |Prioryears||-|-|Prioryears|||456|133| |Autumn||5,189|4,863|Autumn|||5,310|4,435| |Spring||3,950|4,552|Spring|||5,545|5,989| |Summer||4,343|3,688|Summer|||5,844|3,394| |Sub-total||13,482|13,103|Sub-total|||17,155|13,951| |General:||||General:||||| |Subscriptions|2|10,650|10,538|Honoraria|||8,521|73| |Patrons|3|2,358|2,338|Rehearsal rooms|||1,886|2,273| |Donations|4|55|1,232|Office& admin|5||1,695|1,651| |Bank interest||-|-|Bank charges|||-|.| |Music hire & sales|6|1,690|1,608|Music hire & purchase|6||1,438|2,737| |Come and Sing|ré|-|1,562|Come and Sing|7||-|553| |Miscellaneous|8|182|622|Miscellaneous|8||1,055|987| |Sub-total||14,934|17,900|Sub-total|1||14,596|15,314| |Treasurer's account total:||28,416|31,003|Treasurer's account total:|||31,751|29,265| |||||Surplus (deficit) on Treasurer's acct.||.|3,335|1,738| |Trips:|9|||Trips:|9|||| |Caen||-|-|Bank charges|||26|-| |Home trip||2,714|3,792|Home trip|||2,651|3,789| |Sub-total||2,714|3,792|Sub-total|||2,677|3,789| |||||Surplus (deficit) on Trips account|||37|3| |Total before capital receipts||31,130|34,795|Total before capital expenditure|||34,428|33,054| |Capital receipts||-|-|Capital expenditure|||-|-| |Total receipts||31,130|34,795|Total expenditure|||34,428|33,054| |||||Excess of Receipts over|Payments||(3,298)|1,741| |||||Opening balance|||17,764|16,023| |||||Closingbalance|||14,466|17,764| Page 2 ## WOODSTOCK MUSIC SOCIETY ## (Registered Charity Number 1035897) ## NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025 |1|Concerts||||||||24-25|24-25|23-24| |---|---|---|---|---|---|---|---|---|---|---|---| ||||Prioryear|year||Autumn'24|Spring'25|Summer'25|Total||Total| ||||£|||£|£|=|£||£| ||Receipts:||||||||||| ||Ticket sales||||-|4,480|3,406|3,667||11,553|11,344| ||Refreshments & programmes||||:|709|544|676||1,929|1,759| ||||||:|5.189|_3,950|4.343||13.482|13.103| ||Expenses:|-|||||||||| ||Performers(including Music Director)|||-||3,543|3,730|4,215||11,488|8,773| ||Venue (incl. drinks|licence)||-||||||-|2477| ||Refreshments, programmes, posters,misc. etc.|||171||1,768|1,815|1,628||5,382|2,868| ||Performing rights|||285||:|-|:||285|133| |||||456||5,310|5,545|5,843||17,155|13,951| ||Surplus
/|(deficit)|__(456)|||__ (121)|__—(1,595)|__(1,500)|__—(3,673)||___—«(848)| |2|Subscriptions||||||||||| ||||||||||£||£| ||Received from members|||||||||8,794|8,822| ||Income tax recovered|||||||||1,856|1,716| |||||||||||10,650|10,538| |3.|Patrons||||||||||| ||||||||||£||£| ||Received from patrons|||||||:||2,215|2,186| ||Income tax recovered||||||||148||1852| |||||||||||2,358|2,338| |4|Donations||||||||||| ||||||||||£||£| ||Donations from trip|||||||||-|1,230| ||Other Donations|||||||||55|2| ||Income tax recovered||||||||a||| |||||||||||55|1,232| |5|Office
& Administration||||||||||| ||||||||||£||£| ||Archive storage|||||||||708|708| ||General concert costs (staging storage)|||||||||204|204| ||Making Music annual subscription & insurance (net||ofKAOS||share) & IT platform|||||566|501| ||Online database|||||||||99|223| ||Postage,stationery|& office including IT||||||||119|15| |||||||||||1,695|1,651| |6|Music Hire & Sales||||||||||| ||||||||||£||£| ||Receipts from members|||||||||1,055|1,112| ||Receipts from hire|of music||||||||635|176| ||Receipts from sale|of music||||||||-|320| ||less||||||||||| ||Expenditure (printing costs and hire ofmusic including orchestral|||||parts)||||(1,439)|(2,737)| ||Netincome|||||||||251|(1,129)| Page 3 ## WOODSTOCK MUSIC SOCIETY |||(Registered Charity Number 1035897)||||| |---|---|---|---|---|---|---| ||NOTESTOTHEACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025|||||| ||||24-25||23-24|| |7|Comeand Sing||Total||Total|| ||||£||£|| ||Receipts from attendees|||-||1,562| ||Expenditure|CC.||||| ||Net surplus|||-||1,009| |8|Miscellaneous|||||| ||||£||£|| ||Contributions to gifts|||||428| ||CD Sales|ri||110||195| ||First aid certificates|||71||.| ||Income|||181||623| ||Gifts|||||478| ||Staging trailer repairs and servicing|||||48| ||Purchase ofpayment devices|||||190| ||New choir folders|||543||| ||First aid training and room hire|||512||| ||Sundry|||0||271| ||Expenditure|||1,055||987| |9|Trips|||||| |||50th|Celebration||Home|trip| ||||£||£|| ||Receipts from attendees|||2,714||2,700| ||Donations|||||45| ||Expenditure|||(2,651)||(593)| ||Refunds to attendees|,||-||-| ||Deficiton Trip meal (£1,047 - £1,066)|||:|;|__(19)| ||Surplus before donations|||63||2,133| ||Donation to StMary Magdalene RoofAppeal|||||(900)| ||Donation from attendees toWMS|||||(650)| ||Donation offees toWMS from music directorand|and organist||||(525)| ||Other individual donations toWMS|||||(55)| ||Bank charges|7||_(26)||=| ||Retained in TripsAccount|||37||3| |10|Bank reconciliation@ 31 August 2025|||||| ||||£||£|| ||Balance atbankon 31 August2024|||17,764|16,043|| ||Less unpaid cheques on 31 August 2024|220)||||| ||Cashbook balanceon 31 August2024|||17,764|16,023|| ||Plus receipts in2024-25|_31,1380|||36,527|| ||||48,894||52,550|| ||Less payments in 2024-25|___—(34,428)|||(34,786)|| ||Cashbook balance on 31 August2025|||14,466|17,764|| ||Plus unpaid cheques on 31 August 2025|||-||-| ||Balanceatbankon31August2025|||14,466|17,764|| ## 11 Accounting Policies Basis of Preparation of Accounts The Trustees have opted under Section 42(3) of the Charities Act to prepare accounts based on cash receipts and payments. Accordingly, Other Monetary Assets, Other Assets and Liabilities set out on Page 1 are for information only and no depreciation is included in the Accounts. Examination of the Accounts The Trustees have opted to have an independent examination of the Accounts. Page 4 yy ## CHARITY COMMISSION FOR ENGLAND AND WALES ## . Independent examiner's report on the accounts Report to the trustees/ members of | Woodstock Music Society On accounts for the year ended | 31% August 2025 Charity no (if any) | 1035897 Set out on pages 1-4 | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2025 - Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). | report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. - Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - e accounting records were not kept in accordance with section 130 of the Act or - e the accounts do not accord with the accounting records | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **----- Start of picture text -----**
Name: Tetwsr CUL'ISS
Relevant professional cL
qualification(s) or body i C MMA
(if any):
Address: PARM. i VDE
Woors7oc ¥
Ok Zo IVR
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