2022-08-31-accounts - Woodstock Music Society

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						SORP reference
Summary		ofthe purposes			of	Para 1.17
the charity as set out				in its			The objects ofthe Society shall be to
governing		document					educate the public in the arts and sciences,
							and in particular the art and science of
							music, in the presentation ofconcerts and
							other activities.
Summary activities		ofthe main in relation to those				Para 1.17and 1.19	During the year ended 31 August 2022 the
purposes		for the public					Charity put on three concerts (each concert
benefit,	in particular,			the			performed on two evenings) for choir and
activities,		projects or		services			orchestra, in the church of St Mary
identified		in	the accounts.				Magdalene in Woodstock The dates and
							programmes were as follows:
							1. 11 812'" December 2021:
							JSBach: The Christmas Oratorio
							(selection); Bee/oven: Finale of
							Symphony no.5; Berlioz: The'
							Shepherds' Farewell; and Carols
							2. 8~ 8 9'"April 2022:
							Brahms German Requiem
							3. 8~ 8 9~ July 2022:
							Edvard Grieg: 9eer Gynt (selection)
							and Holberg Suite; Ola Gjeilo:
							Dreamweaver and Northern Lights
							In addition on the 9~ October 2021 the
							Society promoted a Come and Sing day
							studying the Brahms Requiem and
							conducted by our patron Nicholas Cleobury.
Statement			confirming			Para 1.18	The trustees confirm that, in exercising' their
whether	the trustees			have			powers or duties, they have complied with
had regard			to the guidance				their duty to have due regard to the guidance
issued by		the Charity					on public benefit published by the Charity
Commission			on public				commission.
benefit

Additional		information	(optional)
You ma	choose to include		further statements	where relevant about:
			SORP reference
				The charity does not normally			make grants
			Para 1.38	to individuals	or other	bodies;	but may	make
Policy on	grant making			exceptional	grants ifto do so		would further
				its objectives.
			Para 1.38
Policy on	social investment
induding	program related
investment
				The charity depends heavily			on the work of
			Para 1.38	its members	(75singers and		12string
Contribution		made by		players) and	of several	non-performing
volunteers				supporters.	Members	and supporters		do all
				the preparation, organisation			and
				management	of all the	concert and other
				activit arran	ements.
Other

Achiev	ements and Pe	rformance
		SORP reference
			The main achievements ofthe Charity were:
			1.	the presentation ofconcerts on 6
Summary ofthe main achievements ofthe charity,		Para 1.20		evenings during the year. The December 21 concert was attended
identifying	the difference the			by an audience ofapproximately	290,
charity's	work has made to			with 280 at April 2022 and 187at
the circumstances of its				July 2022; and
beneficiaries and any wider			2.	The running ofa Come and Sing	day
benefits to society as a				led by a well-known professional
whole.				musician and attended by members
				of both the Society and the wider
				public.
				100people came to the day

Performance	offundraising
activities against objectives
set
Investment	performance
against objectives
Other

Financial Review	Financial Review	Financial Review	Financial Review	Financial Review
Review ofthe charity's						Para 1.21
financial position at				the end			At the end ofthe Financial Year (31"August
ofthe period							2022) the Society had total reserves of
							E9,955, no significant liabilities and	an
							outstanding gift aid daim with HMRC of
							E1,802, which was subsequently received		in
							December 2022.
							The Trustees consider this position	to be
							satisfactory.
Statement	explaining			the		Para 1.22	The Trustee's policy is to maintain	reserves
policy for	holding reserves						off10,000for two purposes. Firstly to take
stating why		they are		held			account of depreciation ofassets,	so that
							funds will be available as and when capital
							items such as raked staging need	to be
							replaced. Secondly to maintain an
							emergency fund, in case ofa financial
							setback such as a large unforeseen	deficit
							on a concert, or the enforced cancellation		of
							a concert.
Amount ofreserves				held		Para 1.22	As at31"August 2022 reserves were
							69,955(2021 - f8,831)
Reasons for holding				zero		Para 1.22	Not applicable.
resewes
Details of	fund materially				in	Para 1.24	Not applicable.
deficit
Explanation		of any				Para 1.23	Not applicable.
uncertainties		about the
charity continuing			as a going
concern
Additional		information			(optional)
You ma	choose to			indude		further statements	where relevant about:
							The Charity has three principal sources of
The charity's principal sources offunds (induding						Para 1.47	funding —annual subscriptions from members, donations from patrons and box
any fundraising)							office receipts.
							Occasionally financial support may	be
							received from a public or private grant
							awarding body. The last such occasion was
							in 2019when a grant was received	from the
							Elgar Society to support the performance		of
							a lesser-known work —The Light of Life.
Investment objectives	policy induding		and any			Para 1.46
social investment			policy
adopted

			The trustees review risks from time to time.
			Financial risks are minimised through annual
A description	ofthe principal	Para 1.46	insurance (arranged through Making Music—
risks facing	the charity		formerly the National Federation of Music
			Societies) and a review offinances at each
			committee meeting.
			Safeguarding risk has been managed by the
			appointment ofa safeguarding officer to
			review risks to children and vulnerable adults
			and the Charity has adopted a safeguarding
			olic .
Other

Description of charity's
trusts:
Type of governing document				Constitution,	adopted	in 1975	and amended
				on 29 January	2004,	12October 2017, 11
				Nov 2021, 10March		2022 and	10Nov 2022.
How is the charity			Para 1.25
constituted?				Unincorporated association.
Trustee selection methods			Para 1.25
induding details of any				Elected by, and from		among, the members
constitutional provisions	e.g.			at an Annual	General	Meeting.
election to post or name	of
any person or body entitled
to appoint one or more
trustees
Additional information	(optional)
You ma choose to indude		further statements		where relevant	about:
				New trustees	are advised oftheir
Policies and procedures adopted for the induction training oftrustees	and		Pare 1.51	responsibilities under regulations governing		the laws charities	and
				The committee consists offour officers who
The charity's organisational				are ex-officio	trustees	and six	other elected
structure and any wider			Para 1.51	trustees. They meet		at least three times a
network with which the				year to organise the		Charity's	activities.
charity works
Relationship with any related			Para 1.51
parties
Other

Charit	name			Woodstock Music Socie	Woodstock Music Socie
Other name the charit			uses	Woodstock Chamber	Orchestra
Re istered chari		number		1035897
Charity's	principal	address
				Manor Bam House,	Church	Lane, Lower Heyford, Bicester
				OX25 5NZ

										Dates acted if	Name ofperson	Name ofperson	(or
	Trustee	name						Office (if any)		not forwhole	body) entitled to
										ear	a	oint trustee	ifan
	Philip Stephen				Boxall			Treasurer	from 11/11/21
	William	Hugh		Mornington			Clark	Chairman	from 11/11/21
	Evelyn	Hendy						Secretary
4	Douglas		Fawcett			Mason
5	Elizabeth		Ann		Mason
6	John Frederick				Morris			Chairman	until 11/11/21
7	Gilliane		Christine			Sills
8	Richard		Colin	Sills				Treasurer	until 11/11/21
9	Ruth McDonald					Sutherland
10	Suzie Tomlin
11
12
13
14
15
16
17
18
19
20

Funds held as custodian trustees	Funds held as custodian trustees	Funds held as custodian trustees
Description ofthe assets		Not applicable.
held in this capacity
Name and objects ofthe		Not applicable.
charity on whose behalf	the
assets are held and how	this
falls within the custodian
charity's objects
Details ofarrangements	for	Not applicable.
safe custody and
segregation of such assets
from the charity's own assets

Assets at the	Period Ended				31/08/2022	31/08/2021
						F
Balances on accounts: (note 11)
	Current account				8,447.84	7,315.38
	Trips account				1,507.67	1,516.58
					9,955.51	8,831.96
Cash at bank: (note 11)
	Current account				8,557.84	7,533.38
	Trips account				1,507.67	1,516.58
					10,065.51	9,049.96
Other Fixed Assets Already		Written	Offas Expenditure
	WMS share ofstaging		equipment,	shared on 50/50 basis with KAOS	7,522	7,522
	Staging equipment wholly owned by WMS, at cost				1,838	1,838
	Hydraulic lift				358	358
	Stage lights,	at cost			387	387
	Music library,	at estimated value			3,000	3,000
	Piano, at estimated value				1,650	1,650
	Piano covers	and wheels, at cost			274	274
	Piano stool				155	155
	Wine glasses, at cost				168	168
	Music stand,	at cost			106	106
	WMS share oftrailer, shared on a			50/50/ basis with KAOS	1,745	1,745
					17,203	17303
Other assets
	Gift Aid for	2021-22 expected		from HMRC	1,802
	(See notes 2	and 3)
					1,802
Liabilities

		Note	Budget	Budget		~20	1	2000		Note	Budget	2022	~221	2020
								F				f
Concerts:									Concerts:
Prior years					98		—	165	2019-21				17
Autumn '21			3,000		3,714			4,396	Autumn '21		4,022	3,570		6,016
Spring concert			2,350		3,904		-	784	Spring concert		4,332	4,003		1,612
Summer '22			1,700		2,997		—	20	Summer '22		3,072	2,818		41
Sub-total			7,050		10,713			5,365	Sub-total		11,426	10,391	17	7,669
General:									General:
Subscriptions		2	9,	700	8,302		—	10,469	Honoraria		7,f82	7,959	938	5,240
Patrons		3	2,000		1,905			1,936	Rehearsal rooms		2664	23M	45	1,107
Donations					5		145	395	Office &admin		1,200	1,215	1,481	1,298
Bank interest		5							Bank charges
Music hire 8 sales		7	f,200		674		-	912	Music hire &purchase	7	f,555	647	333	1,700
Come and Sing		8			505		180	1,720	Come and Sing	8	270		160	120
Miscellaneous		10		200	1,289		60	362	Miscellaneous	10	500	1,291	98	218
Sub-total			13,100		12,680		385	15,794	Sub-total		13,371	13,470	3,054	9,683
Treasurer's account		total:	20,	150	23,393		385	21,159	Treasurer's account total:		24,797	23,861	3,071	17,352
Surplus (deficit)									Surplus (deficit)		-d 547	-468	-2,686	3,807
Trips:									Trips:
Newcastle									Newcastle					197
Home trip					2,999	1,395		1,435	Hometrip			1,408	1,510	25
Sub-total					2,999	1,395		1,435	Sub-total			1,408	1,510	222
Surplus (deficit)									Surplus (deficit)			1+91	-115	1,213
Total before capital receipts			20,	f50	28,392	1,780		22,594	Total before capital expenditure		24,797	25,269	4,581	17,574
Capital receipts									Capital expenditure					1,272
Total receipts					26,392	1,780		22,594	Total expenditure			25,269	4,581	18,846
Opening balance					8,832	11,633		7,885	Closing balance			9,956	8,832	11,633
					35,224	13,413		30,479				35,224	13,413	30,479
													F
Excess ofReceipts	over Payments			before Capital		Receipts		and	Expenditure		-4,547	1,124	-2,601	5,020
Capital Receipts less Expenditure													0	-1,272
Increase/decrease	in Bank balances											~1124	-2 801	3748

1	Concerts
						2020-2021	89lumn'21		S~rm	22	~Summer		Total
	Recfiiits:
	Ticket sales					98		3,714		3,904	2,728		10,444
	Refreshments &programmes											269		269
	Advert in programme					98		3714	~3 04		2	997	~10	71
	Expenses:
	Performers(induding	Music Director)						2,503		2,859	1,579		6,941
	Venue							550		600		455	1,605
	Refreshments, programmes, posters, etc.							517		544		784	1,845
	Boxoffice refunds
	Performkig rights'
	Drinks ficence (inc. with		venue hire)
								3,570		4,003	2,818		10	391
	Contrhution I-(Loss)					98						179
2	Subscriptions
	Received from members		(net of	2124ofrefunds)									8,302
															*
	Income tax recovered
													8	302
	*R1,712of gift aid has been claimed from HMRC					but not yet	received at financial			year end
3	Patrons
	Received from patrons												1,905
	Income tax recovered
	'*F90gift aid has been		claimed	from HMRC	but	not yet received at		financial	year	end
4	Donations
	Received from donors
	Income tax recovered
5	Bank interest
	Received from HMRC
	Income tax recovered
8	Office 8 Administration
													f
	Archive storage													800
	General concert cosls (induding			repairs)										204
	Making Music annual	subscription		&insurance	(net of KAOS share)									193
	Postage, stationery &	office supplies												18
													1	218
7	Music Hire &Sales
	Receipts from hire and		resales to members											674
	Expenditure													647
	Net income													27

Receipts from attendees	Receipts from attendees	Receipts from attendees	(net off190ofrefunds)	(net off190ofrefunds)		695
Expenditure Net surplus	(refunds	for	postponement)			190 ~55
Trips
					~Home tri	Total
Receipts (induding meal			receipts)	(net of655ofrefunds)	2,999	2,999
Expenditure	Induding	meal			808	808
Donate to Kidlington		&	Hampton	Poyle PCC	600	600
Surplus on	2022 Trip				1,691	1,691
Transferred	to current	account			1.600	1,600
Movement	on Trips Account

Bank reconciliation O31August 2022	Bank reconciliation O31August 2022
Balance at bank	on 31 August 2021	9,049'.96
Less unpaid cheques on 31 August 2021		218.00
		8,831.9'
Plus receipts in	2021-22	26,392.40
		35,224.36
Less peyments	in 2021-22	25,268.85
		9,955.51
Plus unpaid cheques on 31 August 2022		110.00
Balance at bank	on 31 August 2022	10,065.51