2025-03-31-accounts

I CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts For the period from To 1st rl 2024 31 st rnarch 2025 Section A Receipts and payments Unrestricted funds Restricted funds Endowment fund5 to th8 nearest £ Total funds to ￿rest £ to the nearest £ A1 Recei Hall Hire Fundraisin events cre(¥its Feed in tariff fbnations Grants ts 4,469 3.838 27 602 1.700 24,699 3.838 27 602 1.700 24.699 rec Sub total(Gross incomg forAR) 35,334 35.334 A2 Asset and invèstment sales. see table . Sub total Totalreceipts 35,334 35.334 A3Pa ents Broadband Bank chatges Field trointainanc8 aeaner Repairs Service5 Electricity t8r Suppli8S 424 424 424 1.631 1.746 149 71 1,631 1,746 149 71 Sub total A4 Asset and investment purchases. (see table) Solar Batte Outdoor tennis table 934 Sub total 10.634 10,634 Totalpayments 17,972 17.972 Net of receipts/(payments) AS Transfers between funds A6 Cash funds last year end Cash funds this year end 17.363 17,363 17,363 17.363 CCXX R1 accDunts {SSI 2810112026

Section B Statement of assets and liabilities at the end of the period Unrestricted funds to rwres¢ £ Restricted funds Categories Details to rtarest £ B1 Cash funds ikbity Bank acc¢yJnt 32,186 Total cash funds 32,186 Unrestricted funds to reaTe5t £ Restricted funds to wrest £ B2 Other monetary assets trtUWJ5 B3 Investment assets "z•a Fuwj to ¥rt4ch a$6gt bel(yJs Cost lotrtiryd) B4 Assets retained for the charity's own use Il**lity relate5 IWional} B5 Ltabiltties Signed by one or INw) tnjstees on behaw of all the tnjstees s￿nature Print Name CCXX R2 a￿UnIS (SSI

Trustees. Annual Report for the period Period start date Period end date From Section A Reference and administration details Charity name Welney Playing Field Charity Other names charity is known by Registered charity number (if any) Charity's principal address Welney Playing Field Hum Drove Welney Postcode PE14 9SD Names of the charity trustees who manage the charity Trustee name Office (rf any) Dates acted if not for whole ear Name of person {or body) ontitled toa int trustee ifan Welney "Parrsh Council Welney Parish Council Sole Trustee 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity. if any, (for example, any custodian trustees) Name Dates acted if not for whole ear TAR March 2012

Names and addresses of advisers (Optional information) e of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, overnance and mana ement Description of the charity's trusts Type of goveming document Charity Scheme How the charity is constituted Welney Parish Council is the sole trustee for the Welney Playing field charity The parish councillors of Welney are elected by the parishioners and the parish council is the sole trustee - l<Jlign: coTfrpo", . trlI￿[. o85r.,-: Trustee selection methods Additional governance issues (Optional infonnation) The parish council appoints an events team that organise events throughout the year to bring in funds to help to continue to run the charity to provide village community ￿ntre facilities and and playing field for the benefit of all the inhabitants of the village of Welney. A minimum of 2 parish councillors make up the events team. The parish council You may choose to include additional infomiation, where relevant. about: policies and prO￿dureS adopted for the induction and training of trustees: the charity's organisational structure and any wider network with which the charity works; relationship with any related parties., trustees, consideration of major risks and the system and procedures to manage them. Section C Ob"ectives and activities The object of the charity shall be the provision of a recreation ground for the benefit of the inhabitants of the parish of Welney with the object of improving the conditions of life for the said inhabitants. The playing field shall be held in trust for the purposes of the thartty Summary of the objects of the charity set out in its governing document

Provision of a playing field for recreational activities. including sporting activities. dog walking and Child￿n'S play equipment. The wmmunity ￿ntre provides modem facilities having been erected in 2016 for meetings. events and celebrations for primarily those within the parish, but is also available to those beyond the parish to fvrther assist in the upkeep in the facilities. The trustees facilitate events during the year for the benefit of the inhabitants including a gala day event. musical evenings and parties for the children at Halloween and Christmas along with a Christmas fair and other fundraising events during the year. The hall provides a modem facility for the various groups and organisatrons within the parish to hold events and meetings When planning events for the year the trustees have read the guidance on public benefit as published by the charities commission in order to further the objectives of the charity. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activities (Optional inforniation) You may choose to include further statements. vthere relevant. about: policy on grantmaking" policy programme related investment". contribution made by volunteers. TAR March 2012

Section D Achievements and performance Grant funding was received from the Borough of Kings Lynn and West Norfolk towards the purchase of solar battery powerpack to store electricity from the solar panels during the day in order to benefit the hall users in the darker evenings. Funding was also re￿iVed from Marshalls Charity to go towards the purchase of the new childrens play equipment for the playing field. Several successful events we provided for the enjoyment of the ￿sIdentS as well as fund raising for the field and communty centre running costs. The annual Gala day and Christmas market were possibly the larger fund raisers during the year but the Elvis night. medium night. tea dan￿ and singer evening as well as the Halloween disco for the children all proved to be Su￿ssful and provided needed funding. The 10 or so regular volunteers of the events team continue to give their time to enhan￿ the events that the ￿ntre continues to offer. Regular hall hire for the varied user groups continue to hire the facility and keep it regularly used. Summary of the main achievements of the charity during the year

Section E Financial review The Charity aims to hold a reserve of one yearfs expenditure in its account Brief statement of the charity's policy on reserves Detsils of any funds materially in deficit Further financial review details (Optional infonnation) The principal Sour￿ of funding continue to be fund raising and hall lettings along with annual grants from the Parish Council and the William Marshall Charity for specific items to further enhance the facility. You may choose to include additional information, where relevant about: the charity's principal sources of funds (including any fundraising). how expenditure has supported the key objectives of the charity. investment policy and objectives including any ethical investment policy adopted. The William Marshall Charity has and (x)ntinues to be one of the major funders within the village and of course the main benefactor in funding the building of the community ￿ntre Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) | Kenneth Goodger Position (eg Secretary, Chair, | Chair etc) I ate ). Januarv 2026 TAR March 201-"

Trustees, Annual Report for the period Period stsrt date Period end date From Section A Reference and administration details Charity name Welney Playing Field Charity Other names charity is known by Registered charity number (If any) 401 Charity's principal address Welney Playing Field Hum Drove Welney Postcode PE149SD Names of the charity trustees who manage the charity Oates acted rf not for whole ear Trustee name Office {rf any) Name of person (or bodyj entitled toa int trustee rfan Welney "Parish Council Welney Parish Council Sole Trustee kL-ff¥ 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole ear TAR March 2012

Names and addresses of advisers (Optional information) e of adviser Name Address Name of chief executive or names of senior stsff members (Optional information) Section B Structure, overnance and mana ement Description of the charity's trusts Charity Scheme Type of goveming document How the charity is constituted Welney Parish Council is the sole trustee for the Welney Playing field charity Trustee selection methods arK)0";*-￿e. o".:. decl￿. The parish councillors of Welney are elected by the parishioners and the parish council is the sole trustee Additional governance issues (Optional inf0m￿tIOn) The partsh council appoints an events team that organise events throughout the year to bring in funds to help to continue to run the diarity to provide village community ￿ntre facilities and and playing field for the benefit of all the inhabitants of the village of Welney. A minimum of 2 parish councillors make up the events team. The parish council You may choose to include additional information, where relevant. about: policies and procedures adopted for the induction and training of trustees" the charity's organisational structure and any wider neI￿vOrk vrfith which the charity relationship with any related parties", trustees. consideration of major risks and the system and procedures to manage them. Section C Ob"ectives and activities The object of the charity shall be the provision of a recreation ground for the benefit of the inhabitants of the parish of Welney with the object of improving the cx)nditions of lrfe for the said inhabitants. The playing field shall be held in trust for the purposes of the charity Summary of the objects of the charity set out in its governing document

Provision of a playing field for recreational activities, including sporting activities, dog walking and childrens play equipment. The comrnunity ￿ntre provides modem facilities having been erected in 2016 for meetings. events and celebrations for primarily those within the parish. but is also available to those beyond the parish to further assist in the upkeep in the facilities. The trustees facilitate events during the year for the benefit of the inhabitants including a gals day event, musical evenings and parties for the children at Halloween and Christmas along with a Christmas fair and other fund raising events during the year Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on publi benefit) Additional details of objectives and activities (Optional information) You may choose to include further statements, where relevant. about: policy on grantmaking. policy programme related investment; contribution made by volunteers. TAR March 2012

Section D Achievements and performance Grant funding was received from the Borough of Kings Lynn and West Norfolk towards the PUTchase of solar battery powerpack to store electricity from the solar panels during the day in order to benefit the hall users in the darker evenings. Funding was also received from Marshalls Charity to go towards the purchase of the new childrens play equipment for the playing field. Several successful events we provided for the enjoyment of the residents as well as fijnd raising for the field and community centre running costs. The annual Gala day and Chrtstmas market were possibly the larger fund raisers during the year but the Elvis night. medium night, tea dance and singer evening as well as the Halloween disco for the children all proved to be successful and provided n￿ded funding. The 10 or so regular volunteers of the events team continue to give their time to enhanTr the events that the ￿ntre continues to offer. Regular hall hire for the varied user groups continue to hire the facility and keep it regularly used. Summary of the main achievements of the charity during the year

Section E Financial review The Charity aims to hold a reserve of one year's expenditure in its account Brief ststement of the charity's policy on reserves Details of any funds materially in deficit Further financial review details (Optional infomiation) The principal source of funding continue to be fund raising and hall lettrngs along with annual grants from the Parish Council and the William Marshall Charity for specific items to further enhan￿ the facility. You may choose to include additional information, where relevant about- the charity's principal SoUr￿S of funds (including any fundraising). how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. The William Marshall Charity has and continues to be one of the major funders within the village and of course the main benefactor in funding the building of the community ￿ntre Section F Other optional information Section G Declaration I he trustees a'eclare tnai tney have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) | Kenneth Position (eg Secretary. Chair, | Chair etc} I l)ate l _ -0 Januarv 2026 TAR March 201.:

Melanie Webb Holly and Ivy Barn The Cottons Outwell Wi5bech Cambs PE14 8TL Tele: 07368 420237 Email: mel'webb8 mail.com Dear Welney Playing Field Charity. Thank you for the opportunity to conduct the audit for your charity for the financial year ending March 2025.1 would like to provide a brief overview of my professional background. My career began in the accounts department at British Telecom before transitioning into engineering roles. After 23 years, l joined a local secondary school, where I managed significant budget5 Wlthin the Finance department. Since 2019,1 have served as Clerk and Responsible Financial Officer for several Parish Councils. Additionally, I have completed an internal auditor course with Norfolk Parish Training and Support. For services provided to your Charity, my fee would be £25 per hour. Yours sincerely. Melanie Webb

Welney Playing Field Charity Audit Report Financial Year 2024-25 Prepared by Melanie Webb

I have completed an audit of the accounts for Welney Playing Field for the year ending 31 March 2025. My findings are detailed below. I would like to thank the Chair for providing me with all the infonnation required for the Audit. tnternal control Test . Observations Proper . bookkeeping Are the monthly reconciliation maintained ,, Yes. I have conducted a and up to date? sample of financial transactions and reviewed corresponding bank statements Is the reconciliation arithmetically correct? yes If bank balances are more than £100,000 is there an appropriate investment strategy? Have items or sen41￿S been competitively purchased? nla Financial Regulations and payment controls No evidence of this ,, Are payments in the reconciliation | breakdown supported by Invol￿S, Optimum Electrics March 2025 Please note: this document serves as a receipt rather than an invoice. For greater transparency, an invoice is preferable as it provides a detailed breakdown of VAT. I If debiucredit cards are in use. what are | the total monthly and individual transaction lirnits? Are there appropriate controls over , physical security and usage of the cards? Risk management Does a review of the minutes identify any arrangements ! unusual financial activty? No evidence of debit or credit card No minutes provided ! Are appropriate arrangements in place, for example, for monitoring play areas, open spaces and sports pitches? Is insurance cover appropriate and adequate for land, buildings. public, employers. and hirers, liability, fidelitylemployee liability. business interruption and cyber securi￿. l Are intemal financial controls documented l and regularly reviewed? No eviden Welney Parish Council provides insurance No evidence Budgetary controls Has the Playing Field Charity prepared an annual budget and has this been minuted no minutes provided Page2of4

Intsmal control Observations i Income controls | Is income properly recorded and promptly banked? yes Petty cash I procedures Is all pety cash spent recorded and I supported by VAT invoiceslreceipts? No eviden￿ of petty cash Is petty cash expenditure reported at meeting. Is petty cash reimbursement carried out regularly. No minutes provided nla Asset controls Does the playing field charity maintain a ' No evidence register of all material assets owned or in its care? Bank reconciliation Is there a bank reconciliation for each account? yes Are there any unexplained balancing entries in any reconciliation? no ' Year-end procedures Are year-end accounts prepared using the l yes correct accounting basis (Re￿iptS and Payments or Income and Expenditure)? Has a year-end bank reconciliation been undertaken? I have confirmed the year-end bank ieconciliation and ensured correct reporting of combined cash and bank balances. Exemption from audit= Only with I receipts and payments each totalling less than £25,000 If the Charity certified itself as exempt in the prior year, did it meet the exemption criteria and declare itself exempt? yes Halllroom hire only Is there an effective diary system for bookings in pla￿ identifying the hirer, hire times, and ideally cross-referenced to invoices raised? ' While no evidence has been provided, my understanding that a diary system is currently implemented. Are leases reviewed in a timely manner in No evidence given accordan￿ with the terms of the lease and rents similarly reviewed appropriately | at the due time? Is there an audit trail from invoicing to re￿Ipt of incomelchasing of debtors? Leases and other income streams Page3of4

1nternal control Test Observations ', Are the Charty accounts up to date. yes ', Have the Charity accounts and Annual l Return been filed within the legal time limit? yes Website It is a website up to date Yes the website is htt s:/lthewilliammarshallcen i tre.co.ukl Summary of my recommendations Use invoices, not just re￿ipts, for transparency. Keep a simple cashbook to track annual expenses like electricity- Provide proof of competitive pricing for amenities and contractors. Document any discussions about potential rent increases. Maintain an annually reviewed, minuted asset list. Prepare a basic budget outlining intended spending for the year. Page4of4