I CHARITY COMMISSION
FOR ENGLAND AND WALES
Receipts and payments accounts
For the period
from
To
1st
rl 2024
31 st rnarch 2025
Section A Receipts and payments
Unrestricted
funds
Restricted funds
Endowment
fund5
to th8 nearest £
Total funds
to ￿rest £
to the nearest £
A1 Recei
Hall Hire
Fundraisin
events
cre(¥its
Feed in tariff
fbnations
Grants
ts
4,469
3.838
27
602
1.700
24,699
3.838
27
602
1.700
24.699
rec
Sub total(Gross incomg forAR)
35,334
35.334
A2 Asset and invèstment sales.
see table .
Sub total
Totalreceipts
35,334
35.334
A3Pa
ents
Broadband
Bank chatges
Field trointainanc8
aeaner
Repairs
Service5
Electricity
t8r
Suppli8S
424
424
424
1.631
1.746
149
71
1,631
1,746
149
71
Sub total
A4 Asset and investment
purchases. (see table)
Solar Batte
Outdoor tennis table
934
Sub total
10.634
10,634
Totalpayments
17,972
17.972
Net of receipts/(payments)
AS Transfers between funds
A6 Cash funds last year end
Cash funds this year end
17.363
17,363
17,363
17.363
CCXX R1 accDunts {SSI
2810112026

Section B Statement of assets and liabilities at the end of the period
Unrestricted
funds
to rwres¢ £
Restricted funds
Categories
Details
to rtarest £
B1 Cash funds
ikbity Bank acc¢yJnt
32,186
Total cash funds
32,186
Unrestricted
funds
to reaTe5t £
Restricted funds
to wrest £
B2 Other monetary assets
tr*tUWJ5
B3 Investment assets
"z•a
Fuwj to ¥rt4ch a$6gt
bel(*yJs
Cost lotrtiryd)
B4 Assets retained for the
charity's own use
Il**lity relate5
IWional}
B5 Ltabiltties
Signed by one or INw) tnjstees on
behaw of all the tnjstees
s￿nature
Print Name
CCXX R2 a￿UnIS (SSI

Trustees. Annual Report for the period
Period start date
Period end date
From
Section A
Reference and administration details
Charity name
Welney Playing Field Charity
Other names charity is known by
Registered charity number (if any)
Charity's principal address
Welney Playing Field
Hum Drove
Welney
Postcode
PE14 9SD
Names of the charity trustees who manage the charity
Trustee name
Office (rf any)
Dates acted if not for whole
ear
Name of person {or body) ontitled
toa
int trustee
ifan
Welney "Parrsh Council
Welney Parish
Council
Sole Trustee
10
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity. if any, (for example, any custodian trustees)
Name
Dates acted if not for whole
ear
TAR
March 2012

Names and addresses of advisers (Optional information)
e of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)
Section B
Structure,
overnance and mana
ement
Description of the charity's trusts
Type of goveming document
Charity Scheme
How the charity is constituted
Welney Parish Council is the sole trustee for the Welney Playing field
charity
The parish councillors of Welney are elected by the parishioners and the
parish council is the sole trustee
- l<Jlign: coTfrpo",
. trlI￿[. o85r.,-:
Trustee selection methods
Additional governance issues (Optional infonnation)
The parish council appoints an events team that organise events
throughout the year to bring in funds to help to continue to run the charity
to provide village community ￿ntre facilities and and playing field for the
benefit of all the inhabitants of the village of Welney.
A minimum of 2 parish councillors make up the events team.
The parish council
You may choose to include
additional infomiation, where
relevant. about:
policies and prO￿dureS
adopted for the induction and
training of trustees:
the charity's organisational
structure and any wider
network with which the charity
works;
relationship with any related
parties.,
trustees, consideration of
major risks and the system
and procedures to manage
them.
Section C
Ob"ectives and activities
The object of the charity shall be the provision of a recreation ground for
the benefit of the inhabitants of the parish of Welney with the object of
improving the conditions of life for the said inhabitants.
The playing field shall be held in trust for the purposes of the thartty
Summary of the objects of the
charity set out in its
governing document

Provision of a playing field for recreational activities. including sporting
activities. dog walking and Child￿n'S play equipment.
The wmmunity ￿ntre provides modem facilities having been erected in
2016 for meetings. events and celebrations for primarily those within the
parish, but is also available to those beyond the parish to fvrther assist in
the upkeep in the facilities.
The trustees facilitate events during the year for the benefit of the
inhabitants including a gala day event. musical evenings and parties for
the children at Halloween and Christmas along with a Christmas fair and
other fundraising events during the year.
The hall provides a modem facility for the various groups and
organisatrons within the parish to hold events and meetings
When planning events for the year the trustees have read the
guidance on public benefit as published by the charities
commission in order to further the objectives of the charity.
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)
Additional details of objectives and activities (Optional inforniation)
You may choose to include
further statements. vthere
relevant. about:
policy on grantmaking"
policy programme related
investment".
contribution made by
volunteers.
TAR
March 2012

Section D
Achievements and performance
Grant funding was received from the Borough of Kings Lynn and West
Norfolk towards the purchase of solar battery powerpack to store
electricity from the solar panels during the day in order to benefit the hall
users in the darker evenings. Funding was also re￿iVed from Marshalls
Charity to go towards the purchase of the new childrens play equipment
for the playing field.
Several successful events we provided for the enjoyment of the ￿sIdentS
as well as fund raising for the field and communty centre running costs.
The annual Gala day and Christmas market were possibly the larger fund
raisers during the year but the Elvis night. medium night. tea dan￿ and
singer evening as well as the Halloween disco for the children all proved
to be Su￿ssful and provided needed funding.
The 10 or so regular volunteers of the events team continue to give their
time to enhan￿ the events that the ￿ntre continues to offer.
Regular hall hire for the varied user groups continue to hire the facility
and keep it regularly used.
Summary of the main
achievements of the charity
during the year

Section E
Financial review
The Charity aims to hold a reserve of one yearfs expenditure in its
account
Brief statement of the
charity's policy on reserves
Detsils of any funds materially
in deficit
Further financial review details (Optional infonnation)
The principal Sour￿ of funding continue to be fund raising and hall
lettings along with annual grants from the Parish Council and the William
Marshall Charity for specific items to further enhance the facility.
You may choose to include
additional information, where
relevant about:
the charity's principal
sources of funds (including
any fundraising).
how expenditure has
supported the key objectives
of the charity.
investment policy and
objectives including any
ethical investment policy
adopted.
The William Marshall Charity has and (x)ntinues to be one of the major
funders within the village and of course the main benefactor in funding
the building of the community ￿ntre
Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signature(s)
Full name(s) | Kenneth Goodger
Position (eg Secretary, Chair, | Chair
etc) I
ate
). Januarv 2026
TAR
March 201-"

Trustees, Annual Report for the period
Period stsrt date
Period end date
From
Section A
Reference and administration details
Charity name
Welney Playing Field Charity
Other names charity is known by
Registered charity number (If any)
401
Charity's principal address
Welney Playing Field
Hum Drove
Welney
Postcode
PE149SD
Names of the charity trustees who manage the charity
Oates acted rf not for whole
ear
Trustee name
Office {rf any)
Name of person (or bodyj entitled
toa
int trustee
rfan
Welney "Parish Council
Welney Parish
Council
Sole Trustee
kL-ff¥
10
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name
Dates acted if not for whole
ear
TAR
March 2012

Names and addresses of advisers (Optional information)
e of adviser
Name
Address
Name of chief executive or names of senior stsff members (Optional information)
Section B
Structure,
overnance and mana
ement
Description of the charity's trusts
Charity Scheme
Type of goveming document
How the charity is constituted
Welney Parish Council is the sole trustee for the Welney Playing field
charity
Trustee selection methods
arK)0";*-￿e. o".:. decl￿.
The parish councillors of Welney are elected by the parishioners and the
parish council is the sole trustee
Additional governance issues (Optional inf0m￿tIOn)
The partsh council appoints an events team that organise events
throughout the year to bring in funds to help to continue to run the diarity
to provide village community ￿ntre facilities and and playing field for the
benefit of all the inhabitants of the village of Welney.
A minimum of 2 parish councillors make up the events team.
The parish council
You may choose to include
additional information, where
relevant. about:
policies and procedures
adopted for the induction and
training of trustees"
the charity's organisational
structure and any wider
neI￿vOrk vrfith which the charity
relationship with any related
parties",
trustees. consideration of
major risks and the system
and procedures to manage
them.
Section C
Ob"ectives and activities
The object of the charity shall be the provision of a recreation ground for
the benefit of the inhabitants of the parish of Welney with the object of
improving the cx)nditions of lrfe for the said inhabitants.
The playing field shall be held in trust for the purposes of the charity
Summary of the objects of the
charity set out in its
governing document

Provision of a playing field for recreational activities, including sporting
activities, dog walking and childrens play equipment.
The comrnunity ￿ntre provides modem facilities having been erected in
2016 for meetings. events and celebrations for primarily those within the
parish. but is also available to those beyond the parish to further assist in
the upkeep in the facilities.
The trustees facilitate events during the year for the benefit of the
inhabitants including a gals day event, musical evenings and parties for
the children at Halloween and Christmas along with a Christmas fair and
other fund raising events during the year
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on publi
benefit)
Additional details of objectives and activities (Optional information)
You may choose to include
further statements, where
relevant. about:
policy on grantmaking.
policy programme related
investment;
contribution made by
volunteers.
TAR
March 2012

Section D
Achievements and performance
Grant funding was received from the Borough of Kings Lynn and West
Norfolk towards the PUTchase of solar battery powerpack to store
electricity from the solar panels during the day in order to benefit the hall
users in the darker evenings. Funding was also received from Marshalls
Charity to go towards the purchase of the new childrens play equipment
for the playing field.
Several successful events we provided for the enjoyment of the residents
as well as fijnd raising for the field and community centre running costs.
The annual Gala day and Chrtstmas market were possibly the larger fund
raisers during the year but the Elvis night. medium night, tea dance and
singer evening as well as the Halloween disco for the children all proved
to be successful and provided n￿ded funding.
The 10 or so regular volunteers of the events team continue to give their
time to enhanTr the events that the ￿ntre continues to offer.
Regular hall hire for the varied user groups continue to hire the facility
and keep it regularly used.
Summary of the main
achievements of the charity
during the year

Section E
Financial review
The Charity aims to hold a reserve of one year's expenditure in its
account
Brief ststement of the
charity's policy on reserves
Details of any funds materially
in deficit
Further financial review details (Optional infomiation)
The principal source of funding continue to be fund raising and hall
lettrngs along with annual grants from the Parish Council and the William
Marshall Charity for specific items to further enhan￿ the facility.
You may choose to include
additional information, where
relevant about-
the charity's principal
SoUr￿S of funds (including
any fundraising).
how expenditure has
supported the key objectives
of the charity;
investment policy and
objectives including any
ethical investment policy
adopted.
The William Marshall Charity has and continues to be one of the major
funders within the village and of course the main benefactor in funding
the building of the community ￿ntre
Section F
Other optional information
Section G
Declaration
I he trustees a'eclare tnai tney have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signature(s)
Full name(s) | Kenneth
Position (eg Secretary. Chair, | Chair
etc} I
l)ate l _
-0 Januarv 2026
TAR
March 201.:

Melanie Webb
Holly and Ivy Barn
The Cottons
Outwell
Wi5bech
Cambs
PE14 8TL
Tele: 07368 420237
Email: mel'webb8
mail.com
Dear Welney Playing Field Charity.
Thank you for the opportunity to conduct the audit for your charity for the financial year
ending March 2025.1 would like to provide a brief overview of my professional background.
My career began in the accounts department at British Telecom before transitioning into
engineering roles. After 23 years, l joined a local secondary school, where I managed
significant budget5 Wlthin the Finance department. Since 2019,1 have served as Clerk and
Responsible Financial Officer for several Parish Councils.
Additionally, I have completed an internal auditor course with Norfolk Parish Training and
Support.
For services provided to your Charity, my fee would be £25 per hour.
Yours sincerely.
Melanie Webb

Welney Playing Field Charity
Audit Report
Financial Year 2024-25
Prepared by Melanie Webb

I have completed an audit of the accounts for Welney Playing Field for the year ending 31 March 2025. My
findings are detailed below.
I would like to thank the Chair for providing me with all the infonnation required for the Audit.
tnternal control
Test
. Observations
Proper
. bookkeeping
Are the monthly reconciliation maintained ,, Yes. I have conducted a
and up to date?
sample of financial transactions
and reviewed corresponding
bank statements
Is the reconciliation arithmetically correct?
yes
If bank balances are more than £100,000
is there an appropriate investment
strategy?
Have items or sen41￿S been competitively
purchased?
nla
Financial
Regulations and
payment controls
No evidence of this
,, Are payments in the reconciliation
| breakdown supported by Invol￿S,
Optimum Electrics March
2025
Please note: this document
serves as a receipt rather
than an invoice. For greater
transparency, an invoice is
preferable as it provides a
detailed breakdown of VAT.
I If debiucredit cards are in use. what are
| the total monthly and individual
transaction lirnits?
Are there appropriate controls over
, physical security and usage of the cards?
Risk management Does a review of the minutes identify any
arrangements
! unusual financial activty?
No evidence of debit or credit
card
No minutes provided
! Are appropriate arrangements in place,
for example, for monitoring play areas,
open spaces and sports pitches?
Is insurance cover appropriate and
adequate for land, buildings. public,
employers. and hirers, liability,
fidelitylemployee liability. business
interruption and cyber securi￿.
l Are intemal financial controls documented
l and regularly reviewed?
No eviden
Welney Parish Council
provides insurance
No evidence
Budgetary
controls
Has the Playing Field Charity prepared an
annual budget and has this been minuted
no minutes provided
Page2of4

Intsmal control
Observations
i Income controls
| Is income properly recorded and promptly
banked?
yes
Petty cash
I procedures
Is all pety cash spent recorded and
I supported by VAT invoiceslreceipts?
No eviden￿ of petty cash
Is petty cash expenditure reported at
meeting.
Is petty cash reimbursement carried out
regularly.
No minutes provided
nla
Asset controls
Does the playing field charity maintain a ' No evidence
register of all material assets owned or in
its care?
Bank
reconciliation
Is there a bank reconciliation for each
account?
yes
Are there any unexplained balancing
entries in any reconciliation?
no
' Year-end
procedures
Are year-end accounts prepared using the l yes
correct accounting basis (Re￿iptS and
Payments or Income and Expenditure)?
Has a year-end bank reconciliation been
undertaken?
I have confirmed the year-end
bank ieconciliation and ensured
correct reporting of combined
cash and bank balances.
Exemption from
audit= Only with
I receipts and
payments each
totalling less than
£25,000
If the Charity certified itself as exempt in
the prior year, did it meet the exemption
criteria and declare itself exempt?
yes
Halllroom hire
only
Is there an effective diary system for
bookings in pla￿ identifying the hirer, hire
times, and ideally cross-referenced to
invoices raised?
' While no evidence has been
provided, my understanding
that a diary system is
currently implemented.
Are leases reviewed in a timely manner in No evidence given
accordan￿ with the terms of the lease
and rents similarly reviewed appropriately |
at the due time? Is there an audit trail
from invoicing to re￿Ipt of
incomelchasing of debtors?
Leases and other
income streams
Page3of4

1nternal control
Test
Observations
', Are the Charty accounts up to date.
yes
', Have the Charity accounts and Annual
l Return been filed within the legal time
limit?
yes
Website
It is a website up to date
Yes the website is
htt s:/lthewilliammarshallcen
i tre.co.ukl
Summary of my recommendations
Use invoices, not just re￿ipts, for transparency.
Keep a simple cashbook to track annual expenses like electricity-
Provide proof of competitive pricing for amenities and contractors.
Document any discussions about potential rent increases.
Maintain an annually reviewed, minuted asset list.
Prepare a basic budget outlining intended spending for the year.
Page4of4