Shelf Pre-school
Charity Number 1035756
Annual Report and Financial Statements for the year ended 31 August 2021
Shelf Pre-school
Annual Report and Financial Statements
for the year ended 31 August 2021
| Contents | Page |
|---|---|
| Trustees' Report | 3 to 5 |
| Examiner's Report | 6 |
| Receipts and Payment Account | 7 |
| Statement of Assets and Liabilities | 8 |
| Notes to the Accounts | 9 to 10 |
Prepared by Julie Talbot CPFA MIAB
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Shelf Pre-school
Trustees' Report for the year ended 31 August 2021
Reference and administrative details for the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved
| Name Jenny Wilson Katie Ashton James Hoban Kathryn Hamilton Charlotte Metcalf |
Position General Chair from January 2020 General Secretary Treasurer from January 2020 General |
Dates Appointed November 2016 Appointed November 2016 Appointed December 2017 Appointed December 2017 Appointed January 2019 |
|---|---|---|
Charity number
The charity was registered with the Charity Commission for England and Wales, charity number 1035756, 19 April 1994.
Registered and principal address
Shelf Village Hall Halifax Road Shelf Halifax Road HX3 7NT
Bankers
Yorkshire Bank PLC Barclays Bank PLC 58 High Street 1 Churchill Place Queensbury London Bradford E14 5HP BD13 2QL
Independent Examiner
Julie Talbot BA (Hons) CPFA MIAB 1 Wood Nook Norland Sowerby Bridge West Yorkshire HX6 3RZ
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Shelf Pre-school
Trustees' Report for the year ended 31 August 2021 continued
Structure, governance and management
The charity is governed by a constitution adopted on 13 October 1980, as amended on 12 October 1992, 29 November 2011 and 17 July 2012.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
Objectives and activities
The charity's objectives
To enhance the development and education of children primarily under statutory age by encouraging parents to understand and provide for the needs of their children through community groups and by:
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(a) offering appropriate play, education and care facilities, family learning and extended hours groups together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
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(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local area;
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(c) instilling and adhering to and furthering the aims and objectives of the Pre-School Leaning Alliance.
Public benefit statement
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education in line with the Early Years Foundation Stage. To provide care and Education to children age 2 – 5.
Achievements and performance
We started September 2020 term feeling much more positive as lots of Covid restrictions had been lifted and life slowly started moving again. We were working at normal numbers with staff and children keeping some safety measures in place such as, reduced resources, gate pick up/collection and extra cleaning. We hadn’t been back long when we had to shut for a week due to a member of staff testing positive for Covid, but on a positive note there were no other cases in staff or children. The staff did a deep clean of the setting and one of our parents kindly lent us a fogging machine which then led us to purchase our own. We didn’t have any more Covid cases in staff until the end of the year in the summer holidays and the only child case we had was while the child was absent from preschool. The lockdown restrictions announced in January 2021 caused some problems as it was announced all Early Years children could attend settings but some of our staff with older school age children could not get school places and one member of staff was isolating. As always the staff came together and we worked through it, it was a very difficult term but how the staff pulled together is a real positive and we were able to provide childcare to all children despite the difficulties we faced. Moving into the Summer term was much more positive as things started to feel a little more normal again. We still couldn’t do the transition visits with Shelf J & I but we showed the children pictures of the school on their website and talked about the school. We ended the year on a real high with our end of year trip which thankfully was able to go ahead this year. We went to Gulliver’s World and it was a huge success! The children and staff absolutely loved it and in addition to this all the staff were booked into the Bottomley’s pub for tea and had a late Christmas do. Shelf Pre School Manager and Childcare Manager paid for the meal for the staff as we are so proud of how well they have all pulled together in such difficult times and felt if would boost morale and ensure staff feel valued.
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Shelf Pre-school
Trustees' Report for the year ended 31 August 2020 continued
Achievements and performance (Cont.)
Fundraising
It was a very slow start to the year with regards to fundraising as the Shelf Gala was cancelled again and the village hall is still closed meaning we were unable to hold our Christmas Fair. We were able to do a Carol concert held inside the pre-school which we were really pleased about and raised £242.50. We have done 2 fundraising events which have been very successful. One of them was the kids assault course which raised a whopping £573.50 and the second was the three peaks challenge that pre-school manager and her husband completed and raised £860. We were also able to hold an Easter hamper raffle raising £77 and have been able to have photography company in which was a little last min but parents were pleased with their pics and we raised £40. We still promote Easy fundraising and Amazon Smile and get small quarterly donations.
Community Asset Transfer on the Shelf Village Hall
On 5/7/21 we had the excellent news that we have been successful in progressing to the next stage of the asset transfer of the village hall, what this means for preschool is we don’t have to look for other premises and we can have first choice on booking hall facilities etc as I will be dealing with bookings. This is a long process of around 18 months but it is really good news for Pre-school. We have the rent agreement under review at the moment and we will hopefully have that wrapped up long before the asset transfer.
Reserves policy
The reserves policy at Shelf Pre-School is to ensure we have a sufficient amount of money held in our savings account to cover at least 3 months running costs. This will ensure in difficult times we can allow for sustainability and continuity of service. The reserves will also allow for adequate redundancy costs for members of staff.
We currently estimate this to be £45,864 (including redundancies). Shelf Pre-School will endeavour to allocate sufficient funds to the savings account as required.
This policy is in line with guidance from the charities commission, the pre-school learning alliance and advice from WYCAS good practice guide.
The reserves policy will be reviewed annually to ensure three months running costs can be maintained.
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Shelf Pre-school
Independent Examiner’s report to the Trustees of Shelf Pre-School
I report to the trustees on my examination of the accounts of Shelf Pre-School for the year ended 31 August 2021, which are set out on pages 7 to 10.
Responsibilities and basis of report
As the charity trustees of Shelf Pre-School you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of Shelf Pre-School's Accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe in any material respect:
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accounting records were not kept in respect of Shelf Pre-School as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: ………………………………………Name: Julie Talbot
Relevant professional qualification or body : CIPFA (Chartered Institute of Public Finance and Accountancy)
Date: 23 June 2022
Julie Talbot BA (Hons) CPFA MIAB
1 Wood Nook Norland Sowerby Bridge West Yorkshire HX6 3RZ
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Shelf Pre-school
Receipts and payments account for the year ended 31 August 2021
| Notes Receipts Grants and donations (2) Fees Fundraising Bank interest Uniform sales CJRS Other income (Trips) Total receipts Payments Salaries and NIC (3) Pensions Payroll costs Premises Insurance Fundraising expenditure Session Consumables Equipment Telephone and internet Subscriptions Admin, printing, postage and stationery Cleaning Repairs and maintenance Staff training Child snacks Travel Trips Advertising Independent examination Legal and other professional fees Bank changes Bookkeeping Uniforms Garden Project Bad Debt Write Off Sundry expenses Total payments Net (payments) Cash fund balances brought forward Cash fund balances carried forward (4) |
2021 2021 2021 2020 Unrestricted Restricted Total Total funds funds funds funds £ £ £ £ 0 85,616 85,616 74,117 11,864 0 11,864 8,969 2,017 0 2,017 1,386 4 0 4 36 349 0 349 343 0 0 0 2,287 440 0 440 0 14,674 85,616 100,290 87,139 6,518 83,464 89,982 83,727 410 2,390 2,799 2,520 67 393 460 460 735 4,286 5,020 6,456 172 1,001 1,173 1,148 0 0 0 94 29 172 202 0 76 441 516 858 28 165 193 1,141 61 356 417 289 27 159 186 525 114 664 778 385 23 133 156 836 87 508 595 47 61 355 416 273 0 0 0 28 791 0 791 0 0 0 0 0 95 555 650 0 0 0 0 0 0 0 0 0 0 0 0 0 34 200 234 312 0 0 0 200 0 0 0 180 0 0 0 183 9,327 95,240 104,568 99,660 5,347 -9,625 -4,278 -12,521 34,277 17,237 51,514 64,035 39,624 7,613 47,236 51,514 |
|---|---|
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Shelf Pre-school
Statement of assets and liabilities as at 31 August 2021
| Cash funds Cash at back - Current account - Deposit accounts Cash in hand Total cash funds Other monetary assets Fees outstanding - taken from Debtors list Rates paid in advance Rent paid in advance Insurance paid in advance Payroll fee paid in advance HMRC |
2021 2021 2021 2020 Unrestricted Restricted Total Total £ £ £ £ 21,694 7,577 29,271 33,605 17,860 0 17,860 17,857 70 35 106 52 39,625 7,612 47,237 51,514 £ £ 445 0 0 102 0 442 759 747 268 268 301 614 1,774 2,172 |
|---|---|
Assets retained for the charity's own use
Various toys, furniture and play and computer equipment
| Liabilities HMRC Month 6 Pension Month 6 Service and utility charges Rent Independent Examination |
£ £ 0 543 265 243 754 388 883 0 325 650 2,227 1,824 |
|---|---|
Approval of the accounts
The financial statements were approved at a meeting of the trustees and signed on its behalf by:
Signed: …………………………………………………….
Name ……………………………………………………… (Trustee)
Date: ……………………………………………………….
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Shelf Pre-school
Notes to the accounts for the year ended 31 August 2021
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
Taxation
As a registered charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further examination of the nature and purpose of each fund is included in the notes to the accounts.
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Shelf Pre-school
Notes to the accounts continued for the year ended 31 August 2021
| 2 Grants and donations CMBC - Children & Young People's Services City of Bradford MDC Other grants Donations 3 Staff costs and numbers Staff remuneration (net) Social security costs Pensions |
2021 2021 2021 2020 Unrestricted Restricted Total Total funds funds funds funds £ £ £ £ 0 85,616 85,616 74,117 0 0 0 0 0 0 0 0 0 0 0 0 0 85,616 85,616 74,117 2021 2020 £ £ 82,776 79,471 7,206 4,256 2,799 2,520 92,781 86,246 |
|---|---|
The average number employees during the year was 8 (2020:8). There were no employees with emoluments above £60,000
| 4 Restricted funds CMBC - Early Education Funding (*) M&S Donation Garden Project |
Balance b/f Incoming Outgoing Balance c/f £ £ £ £ 17,202 85,616 95,240 7,577 35 0 0 35 17,236 85,616 95,240 7,613 |
|---|---|
Fund name Purpose of restriction
CMBC - Early Education Funding M&S Garden Project
For the supply of free early years provision for 2 to 4 year olds. For improving the garden area
5 Trustee expenses
No trustee received any expenses during this or the previous financial year.
6 Related party transactions
There were no related party transactions during this or the previous financial year
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