## **Shelf Pre-school**
Charity Number 1035756
**Annual Report and Financial Statements for the year ended 31 August 2021**
**Shelf Pre-school**
## **Annual Report and Financial Statements**
## **for the year ended 31 August 2021**
|**Contents**|**Page**|
|---|---|
|Trustees' Report|3 to 5|
|Examiner's Report|6|
|Receipts and Payment Account|7|
|Statement of Assets and Liabilities|8|
|Notes to the Accounts|9 to 10|
**Prepared by Julie Talbot CPFA MIAB**
2
## **Shelf Pre-school**
## **Trustees' Report for the year ended 31 August 2021**
## **Reference and administrative details for the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved
|**Name**
**Jenny Wilson**
**Katie Ashton**
**James Hoban**
**Kathryn Hamilton**
**Charlotte Metcalf**|**Position**
General
Chair from January 2020
General
Secretary
Treasurer from January 2020
General|**Dates**
Appointed November 2016
Appointed November 2016
Appointed December 2017
Appointed December 2017
Appointed January 2019|
|---|---|---|
## **Charity number**
The charity was registered with the Charity Commission for England and Wales, charity number 1035756, 19 April 1994.
## **Registered and principal address**
Shelf Village Hall Halifax Road Shelf Halifax Road HX3 7NT
## **Bankers**
Yorkshire Bank PLC Barclays Bank PLC 58 High Street 1 Churchill Place Queensbury London Bradford E14 5HP BD13 2QL
## **Independent Examiner**
Julie Talbot BA (Hons) CPFA MIAB 1 Wood Nook Norland Sowerby Bridge West Yorkshire HX6 3RZ
3
**Shelf Pre-school**
## **Trustees' Report for the year ended 31 August 2021 continued**
## **Structure, governance and management**
The charity is governed by a constitution adopted on 13 October 1980, as amended on 12 October 1992, 29 November 2011 and 17 July 2012.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
## **Objectives and activities**
## **The charity's objectives**
To enhance the development and education of children primarily under statutory age by encouraging parents to understand and provide for the needs of their children through community groups and by:
- (a) offering appropriate play, education and care facilities, family learning and extended hours groups together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
- (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local area;
- (c) instilling and adhering to and furthering the aims and objectives of the Pre-School Leaning Alliance.
## **Public benefit statement**
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education in line with the Early Years Foundation Stage. To provide care and Education to children age 2 – 5.
## **Achievements and performance**
We started September 2020 term feeling much more positive as lots of Covid restrictions had been lifted and life slowly started moving again. We were working at normal numbers with staff and children keeping some safety measures in place such as, reduced resources, gate pick up/collection and extra cleaning. We hadn’t been back long when we had to shut for a week due to a member of staff testing positive for Covid, but on a positive note there were no other cases in staff or children. The staff did a deep clean of the setting and one of our parents kindly lent us a fogging machine which then led us to purchase our own. We didn’t have any more Covid cases in staff until the end of the year in the summer holidays and the only child case we had was while the child was absent from preschool. The lockdown restrictions announced in January 2021 caused some problems as it was announced all Early Years children could attend settings but some of our staff with older school age children could not get school places and one member of staff was isolating. As always the staff came together and we worked through it, it was a very difficult term but how the staff pulled together is a real positive and we were able to provide childcare to all children despite the difficulties we faced. Moving into the Summer term was much more positive as things started to feel a little more normal again. We still couldn’t do the transition visits with Shelf J & I but we showed the children pictures of the school on their website and talked about the school. We ended the year on a real high with our end of year trip which thankfully was able to go ahead this year. We went to Gulliver’s World and it was a huge success! The children and staff absolutely loved it and in addition to this all the staff were booked into the Bottomley’s pub for tea and had a late Christmas do. Shelf Pre School Manager and Childcare Manager paid for the meal for the staff as we are so proud of how well they have all pulled together in such difficult times and felt if would boost morale and ensure staff feel valued.
4
**Shelf Pre-school**
## **Trustees' Report for the year ended 31 August 2020 continued**
## **Achievements and performance (Cont.)**
## _**Fundraising**_
It was a very slow start to the year with regards to fundraising as the Shelf Gala was cancelled again and the village hall is still closed meaning we were unable to hold our Christmas Fair. We were able to do a Carol concert held inside the pre-school which we were really pleased about and raised £242.50. We have done 2 fundraising events which have been very successful. One of them was the kids assault course which raised a whopping £573.50 and the second was the three peaks challenge that pre-school manager and her husband completed and raised £860. We were also able to hold an Easter hamper raffle raising £77 and have been able to have photography company in which was a little last min but parents were pleased with their pics and we raised £40. We still promote Easy fundraising and Amazon Smile and get small quarterly donations.
## _**Community Asset Transfer on the Shelf Village Hall**_
On 5/7/21 we had the excellent news that we have been successful in progressing to the next stage of the asset transfer of the village hall, what this means for preschool is we don’t have to look for other premises and we can have first choice on booking hall facilities etc as I will be dealing with bookings. This is a long process of around 18 months but it is really good news for Pre-school. We have the rent agreement under review at the moment and we will hopefully have that wrapped up long before the asset transfer.
## **Reserves policy**
The reserves policy at Shelf Pre-School is to ensure we have a sufficient amount of money held in our savings account to cover at least 3 months running costs. This will ensure in difficult times we can allow for sustainability and continuity of service. The reserves will also allow for adequate redundancy costs for members of staff.
We currently estimate this to be £45,864 (including redundancies). Shelf Pre-School will endeavour to allocate sufficient funds to the savings account as required.
This policy is in line with guidance from the charities commission, the pre-school learning alliance and advice from WYCAS good practice guide.
The reserves policy will be reviewed annually to ensure three months running costs can be maintained.
5
## **Shelf Pre-school**
## **Independent Examiner’s report to the Trustees of Shelf Pre-School**
I report to the trustees on my examination of the accounts of Shelf Pre-School for the year ended 31 August 2021, which are set out on pages 7 to 10.
## **Responsibilities and basis of report**
As the charity trustees of Shelf Pre-School you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of Shelf Pre-School's Accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe in any material respect:
1. accounting records were not kept in respect of Shelf Pre-School as required by section 130 of the 2011 Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: ………………………………………Name: Julie Talbot
Relevant professional qualification or body : CIPFA (Chartered Institute of Public Finance and Accountancy)
Date: 23 June 2022
## **Julie Talbot BA (Hons) CPFA MIAB**
1 Wood Nook Norland Sowerby Bridge West Yorkshire HX6 3RZ
6
## **Shelf Pre-school**
## **Receipts and payments account for the year ended 31 August 2021**
|**Notes**
**Receipts**
Grants and donations
(2)
Fees
Fundraising
Bank interest
Uniform sales
CJRS
Other income (Trips)
Total receipts
**Payments**
Salaries and NIC
(3)
Pensions
Payroll costs
Premises
Insurance
Fundraising expenditure
Session Consumables
Equipment
Telephone and internet
Subscriptions
Admin, printing, postage and stationery
Cleaning
Repairs and maintenance
Staff training
Child snacks
Travel
Trips
Advertising
Independent examination
Legal and other professional fees
Bank changes
Bookkeeping
Uniforms
Garden Project
Bad Debt Write Off
Sundry expenses
**Total payments**
**Net (payments)**
**Cash fund balances brought forward**
**Cash fund balances carried forward**
(4)|**2021**
**2021**
**2021**
**2020**
**Unrestricted**
**Restricted**
**Total**
**Total**
**funds**
**funds**
**funds**
**funds**
**£**
**£**
**£**
**£**
0
85,616
85,616
74,117
11,864
0
11,864
8,969
2,017
0
2,017
1,386
4
0
4
36
349
0
349
343
0
0
0
2,287
440
0
440
0
**14,674**
**85,616**
**100,290**
**87,139**
6,518
83,464
89,982
83,727
410
2,390
2,799
2,520
67
393
460
460
735
4,286
5,020
6,456
172
1,001
1,173
1,148
0
0
0
94
29
172
202
0
76
441
516
858
28
165
193
1,141
61
356
417
289
27
159
186
525
114
664
778
385
23
133
156
836
87
508
595
47
61
355
416
273
0
0
0
28
791
0
791
0
0
0
0
0
95
555
650
0
0
0
0
0
0
0
0
0
0
0
0
0
34
200
234
312
0
0
0
200
0
0
0
180
0
0
0
183
**9,327**
**95,240**
**104,568**
**99,660**
**5,347**
**-9,625**
**-4,278**
**-12,521**
**34,277**
**17,237**
**51,514**
**64,035**
**39,624**
**7,613**
**47,236**
**51,514**|
|---|---|
7
## **Shelf Pre-school**
## **Statement of assets and liabilities as at 31 August 2021**
|**Cash funds**
Cash at back
- Current account
- Deposit accounts
Cash in hand
**Total cash funds**
**Other monetary assets**
Fees outstanding - taken from Debtors list
Rates paid in advance
Rent paid in advance
Insurance paid in advance
Payroll fee paid in advance
HMRC|**2021**
**2021**
**2021**
**2020**
**Unrestricted**
**Restricted**
**Total**
**Total**
**£**
**£**
**£**
**£**
21,694
7,577
29,271
33,605
17,860
0
17,860
17,857
70
35
106
52
**39,625**
**7,612**
**47,237**
**51,514**
**£**
**£**
445
0
0
102
0
442
759
747
268
268
301
614
**1,774**
**2,172**|
|---|---|
## **Assets retained for the charity's own use**
Various toys, furniture and play and computer equipment
|**Liabilities**
HMRC Month 6
Pension Month 6
Service and utility charges
Rent
Independent Examination|**£**
**£**
0
543
265
243
754
388
883
0
325
650
**2,227**
**1,824**|
|---|---|
## **Approval of the accounts**
The financial statements were approved at a meeting of the trustees and signed on its behalf by:
Signed: …………………………………………………….
Name ……………………………………………………… (Trustee)
Date: ……………………………………………………….
8
**Shelf Pre-school**
## **Notes to the accounts for the year ended 31 August 2021**
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
## **Taxation**
As a registered charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further examination of the nature and purpose of each fund is included in the notes to the accounts.
9
## **Shelf Pre-school**
## **Notes to the accounts continued for the year ended 31 August 2021**
|**2 Grants and donations**
CMBC - Children & Young People's Services
City of Bradford MDC
Other grants
Donations
**3 Staff costs and numbers**
Staff remuneration (net)
Social security costs
Pensions|**2021**
**2021**
**2021**
**2020**
**Unrestricted**
**Restricted**
**Total**
**Total**
**funds**
**funds**
**funds**
**funds**
**£**
**£**
**£**
**£**
0
85,616
85,616
74,117
0
0
0
0
0
0
0
0
0
0
0
0
**0**
**85,616**
**85,616**
**74,117**
**2021**
**2020**
**£**
**£**
82,776
79,471
7,206
4,256
2,799
2,520
**92,781**
**86,246**|
|---|---|
The average number employees during the year was 8 (2020:8). There were no employees with emoluments above £60,000
|**4 Restricted funds**
CMBC - Early Education Funding (*)
M&S Donation Garden Project|**Balance b/f**
**Incoming**
**Outgoing**
**Balance c/f**
**£**
**£**
**£**
**£**
17,202
85,616
95,240
7,577
35
0
0
35
**17,236**
**85,616**
**95,240**
**7,613**|
|---|---|
## **Fund name Purpose of restriction**
CMBC - Early Education Funding M&S Garden Project
For the supply of free early years provision for 2 to 4 year olds. For improving the garden area
## **5 Trustee expenses**
No trustee received any expenses during this or the previous financial year.
## **6 Related party transactions**
There were no related party transactions during this or the previous financial year
10