Partridge Green Pre-School Pre School Mobile: 07880 744240
PGPS Annual General Meeting
Tuesday 2[nd] July 2024 at 7.30pm, at PG Village Hall
Attendees: Suzanne Pheasant (SP), Becky White (BW), Kirsty Barrell (KB), Kelly Wright (KW), Tina Stratton (TS), Terri Genner (TG), Clare Waller (CW), Caroline Skinner (CS), Yvonne Greenwood (YG), Hayley Wood (HW), Ruth Garman (RG), Serena Mepham (SM)
Apologies: Hazel Tickner, Annette Huntley, Kirsty Lowe
Minutes
| Item | Notes | Action |
|---|---|---|
| 1) Welcome and Introductions |
SP opened the meeting by welcoming all and asking everyone to introduce themselves. |
- |
| Conflicts of interest – None noted for the contents of this meeting as per agenda. |
- | |
| 2) Apologies | SP advised of the apologies received prior to the meeting. | - |
| 3) Review of AGM Minutes from 2023 |
SP asked for approval of the previous minutes of AGM held in 2023, all present agreed and no actions outstanding. |
- |
| 4) Chair’s Report | SP read aloud her report – copy attached. SP felt it had been a positive year at the Preschool, starting out with a more satisfying experience with OFSTED, who finally gave a “Good” rating. She also thanked Becky and Kelly for everything they do, often unpaid, and the team who were rewarded with vouchers for their hard work. SP confirmed that we would be saying goodbye to Kirsty L and wished her all the best. We had 2 committee members stepping down this year, Kirsty and Clare who were thanked for their time and knowledge over the last few years. A new member of staff was welcomed, Serena Mepham, we hope to recruit more members soon. Fundraising efforts so far this year have been very successful at around £1718 with many events including our Summer Concert, Big Gig, Halloween, Bingo and Christmas events still to come! A massive thank you to everyone involved. |
- |
| 5) Manager’s Report |
BW read aloud the report – copy attached. BW confirmed 32 children on roll with a steady number throughout the year. 13 children start school in September, with a list in the low twenties ready to start. (final numbers and prospective children continuing to register). A further 10 children are waiting to turn two throughout the year, so BW estimated 34 on roll by Summer 25. BW discussed the GOOD Ofsted visit and felt the experience was a more collaborative experience compared to last year. Serena joined the team in spring and was a welcome addition to the Pre School. The team are saddened to lose Kirsty but are currently looking for new staff. BW thanked the team for picking up a lot of extra hours this term. The recent garden tidy up day was very successful and was a big hit during our open morning. BW thanked Shala for all her hard work at toddler group this year, many parents who have sent enquiries in this year have been a result of attending the group. Her last thanks were to the committee and fundraising team for all their support this year. |
BW read aloud the report – copy attached. BW confirmed 32 children on roll with a steady number throughout the year. 13 children start school in September, with a list in the low twenties ready to start. (final numbers and prospective children continuing to register). A further 10 children are waiting to turn two throughout the year, so BW estimated 34 on roll by Summer 25. BW discussed the GOOD Ofsted visit and felt the experience was a more collaborative experience compared to last year. Serena joined the team in spring and was a welcome addition to the Pre School. The team are saddened to lose Kirsty but are currently looking for new staff. BW thanked the team for picking up a lot of extra hours this term. The recent garden tidy up day was very successful and was a big hit during our open morning. BW thanked Shala for all her hard work at toddler group this year, many parents who have sent enquiries in this year have been a result of attending the group. Her last thanks were to the committee and fundraising team for all their support this year. |
BW read aloud the report – copy attached. BW confirmed 32 children on roll with a steady number throughout the year. 13 children start school in September, with a list in the low twenties ready to start. (final numbers and prospective children continuing to register). A further 10 children are waiting to turn two throughout the year, so BW estimated 34 on roll by Summer 25. BW discussed the GOOD Ofsted visit and felt the experience was a more collaborative experience compared to last year. Serena joined the team in spring and was a welcome addition to the Pre School. The team are saddened to lose Kirsty but are currently looking for new staff. BW thanked the team for picking up a lot of extra hours this term. The recent garden tidy up day was very successful and was a big hit during our open morning. BW thanked Shala for all her hard work at toddler group this year, many parents who have sent enquiries in this year have been a result of attending the group. Her last thanks were to the committee and fundraising team for all their support this year. |
BW read aloud the report – copy attached. BW confirmed 32 children on roll with a steady number throughout the year. 13 children start school in September, with a list in the low twenties ready to start. (final numbers and prospective children continuing to register). A further 10 children are waiting to turn two throughout the year, so BW estimated 34 on roll by Summer 25. BW discussed the GOOD Ofsted visit and felt the experience was a more collaborative experience compared to last year. Serena joined the team in spring and was a welcome addition to the Pre School. The team are saddened to lose Kirsty but are currently looking for new staff. BW thanked the team for picking up a lot of extra hours this term. The recent garden tidy up day was very successful and was a big hit during our open morning. BW thanked Shala for all her hard work at toddler group this year, many parents who have sent enquiries in this year have been a result of attending the group. Her last thanks were to the committee and fundraising team for all their support this year. |
BW read aloud the report – copy attached. BW confirmed 32 children on roll with a steady number throughout the year. 13 children start school in September, with a list in the low twenties ready to start. (final numbers and prospective children continuing to register). A further 10 children are waiting to turn two throughout the year, so BW estimated 34 on roll by Summer 25. BW discussed the GOOD Ofsted visit and felt the experience was a more collaborative experience compared to last year. Serena joined the team in spring and was a welcome addition to the Pre School. The team are saddened to lose Kirsty but are currently looking for new staff. BW thanked the team for picking up a lot of extra hours this term. The recent garden tidy up day was very successful and was a big hit during our open morning. BW thanked Shala for all her hard work at toddler group this year, many parents who have sent enquiries in this year have been a result of attending the group. Her last thanks were to the committee and fundraising team for all their support this year. |
- | |
|---|---|---|---|---|---|---|---|
| 6) Treasurer’s Report |
KB shared an updated financial summary up to 31.05.24 – KB shared that it had been a positive end to the year, with accounts still in credit. Fund raising profit of £1693.33, bingo had been very popular with still more events to come. The reserve account had just under £15000, but £21000 was needed in case of redundancies. With a profit of £8000, KB advised moving £4000 into the reserve fund bringing it closer to the £21000. The rest of the funds could be used to purchase more equipment once the new academic year had begun, and child numbers and wages can be confirmed. |
- | |||||
| 7) Election of new committee and fundraising teams |
Position Name Proposed Seconded Chair Suzanne Pheasant Becky White Yvonne Greenwood Vice Chair Position unfilled n/a n/a Treasurer Ruth Garman Suzanne Pheasant Tina Stratton Secretary Caroline Skinner Clare Waller Terri Genner Fundraising Officer Hayley Wood Tina Stratton Suzanne Pheasant Ofsted responsible person Becky White Ruth Garman Caroline Skinner |
||||||
| Position | Name | Proposed | Seconded | ||||
| Chair | Suzanne Pheasant |
Becky White | Yvonne Greenwood |
||||
| Vice Chair | Position unfilled | n/a | n/a | ||||
| Treasurer | Ruth Garman | Suzanne Pheasant |
Tina Stratton | ||||
| Secretary | Caroline Skinner | Clare Waller | Terri Genner | ||||
| Fundraising Officer | Hayley Wood | Tina Stratton | Suzanne Pheasant |
||||
| Ofsted responsible person |
Becky White | Ruth Garman | Caroline Skinner |
| Committee Member |
Terri Genner | Kelly Wright | Kirsty Barrell | |||||
|---|---|---|---|---|---|---|---|---|
| Committee Member |
Tina Stratton | Hayley Wood | Serena Mepham | |||||
| Committee Member |
||||||||
| Committee is satisfied that the threshold of 60% of elected members being current parents/carers of enrolled children has now been met. All members updated their contact details and signed copies of Trustee Code of Conduct. |
SP to send documents to new members ASAP. |
|||||||
| 8) Any other business |
None raised. | - | ||||||
| 9) Date of next meeting |
The date of the AGM has been scheduled forTuesday 1st July 2025 at 7.30pm. Please advise if this date is not possible for anyone. |
SP to confirm with village hall booking secretary. |
The AGM was followed by a committee meeting including the newly elected members – minutes recorded separately.
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
Partridge Green Pre-School Playgroup
Accounts
31 May 2024
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
Partridge Green Pre-School Playgroup
Approval statement
I approve the accounts which comprise of the Profit and Loss Account, the Balance Sheet and the related notes. I acknowledge my responsibility for the accounts, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing DCT Accounting Ltd with all information and explanations necessary for their compilation.
==> picture [50 x 28] intentionally omitted <==
----- Start of picture text -----
B White
Becky White
----- End of picture text -----
Signature: …..................................... 24/03/2025 Date: …........................................
1
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
Partridge Green Pre-School Playgroup Profit and Loss Account for the year ended 31 May 2024
| Sales Cost of sales Gross profit Expenses Wages, salaries and other staff costs Car, van and travel expenses Rent, rates, power and insurance costs Telephone, fax, stationery and other office costs Advertising and business entertainment costs Accountancy, legal and other professional fees Depreciation and loss/(profit) on sale Other business expenses Profit |
2024 £ 119,384 939 118,445 81,951 - 5,349 9,221 - 936 931 1,090 99,478 18,967 |
2023 £ 92,946 575 |
|---|---|---|
| 92,371 | ||
| 68,407 29 5,846 6,037 707 2,450 841 971 |
||
| 85,288 | ||
| 7,083 |
2
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
Partridge Green Pre-School Playgroup Balance Sheet as at 31 May 2024
| Notes Fixed assets Equipment, machinery and motor vehicles 3 Current assets Trade debtors Bank/building society balances Other current assets and prepayments Current liabilities Trade creditors Net current assets Net assets Capital account Balance at start of period Net profit |
1,683 14,792 34,236 |
2024 £ 4,350 49,545 53,895 34,928 18,967 53,895 |
- 10,663 22,070 |
2023 £ 3,363 31,565 |
|---|---|---|---|---|
| 50,711 | 32,733 | |||
| 1,166 | 1,168 | |||
| 34,928 | ||||
| 27,845 7,083 |
||||
| 34,928 |
3
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
Partridge Green Pre-School Playgroup Notes to the Accounts for the year ended 31 May 2024
1 Accounting basis
The accounts have been compiled on a basis that enables profits to be calculated in accordance with UK Generally Accepted Accounting Practice and that provides sufficient and relevant information to enable the completion of a tax return.
2 Profit and loss account analysis
| Sales Fees received Funding Fundraising donations account Stay & Play income Other income Bank deposit interest received Cost of sales Fundraising costs Wages, salaries and other staff costs Wages and salaries Staff training and welfare Car, van and travel expenses Travel and subsistence Rent, rates, power and insurance costs Rent Telephone, fax, stationery and other office costs Telephone and fax Printing, postage and stationary Fruit, biscuits Childrens entertainment Material and equipment Stay & Play expenses Subscriptions Insurance Advertising and business entertainment costs Advertising and PR Accountancy, legal and other professional fees Accountancy and payroll Depreciation and loss/(profit) on sale Depreciation |
2024 £ 29,769 78,267 10,834 167 160 187 119,384 939 81,148 803 81,951 - 5,349 1,062 82 288 - 4,711 1,451 487 1,140 9,221 - 936 931 |
2023 £ 28,408 55,214 9,061 40 149 74 |
|---|---|---|
| 92,946 | ||
| 575 | ||
| 68,375 32 |
||
| 68,407 | ||
| 29 | ||
| 5,846 | ||
| 907 573 909 750 1,433 - 480 985 |
||
| 6,037 | ||
| 707 | ||
| 2,450 | ||
| 841 |
4
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
Partridge Green Pre-School Playgroup Notes to the Accounts for the year ended 31 May 2024
Other business expenses Software
1,090 971
5
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
Partridge Green Pre-School Playgroup Notes to the Accounts for the year ended 31 May 2024
3 Plant, machinery and motor vehicles
| Plant, machinery and motor vehicles | |
|---|---|
| Cost At 1 June 2023 Additions At 31 May 2024 Depreciation At 1 June 2023 Charge for the year At 31 May 2024 Net book value At 31 May 2024 At 31 May 2023 |
Plant and machinery £ 5,228 1,918 |
| 7,146 | |
| 1,865 931 |
|
| 2,796 | |
| 4,350 | |
| 3,363 |
6
This Document has been Signed with a secure electronic signature via E-Sign.
Envelope Details
| Title | ACCOUNTS Partridge Green Pre-School 2024 |
|---|---|
| Author | Oren Teichmann (info@dctaccounts.co.uk) |
| Envelope Created on | Mon, 24 Mar 2025 15:43:50 |
| Envelope ID | 65cf02a5-ecb3-4a17-bf5c-b7c087475b41 |
Document Details
| Title | ACCOUNTS Partridge Green Pre-School 2024 |
|---|---|
| Digital Fingerprint | fa19b8e7-de3e-4f5d-8e9a-29c45b4752dc |
Document Signers Scan/Click the QR Code to view signature information
| Name | Becky White ~~—~~ |
|---|---|
| treasurer.pgpreschool14@gmail.com | |
| Status | SIGNEDat Mon, 24 Mar 2025 19:06:02 GMT(+0000) |
| Signature Fingerprint | 5c729a33-61f3-43a0-a0be-1bb1b511f16c |
Document History
Mon, 24 Mar 2025 19:06:03 Becky White Signed the Document (IP: 143.159.93.172)
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
Partridge Green Pre-School Playgroup
Accounts
31 May 2024
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
Partridge Green Pre-School Playgroup
Approval statement
I approve the accounts which comprise of the Profit and Loss Account, the Balance Sheet and the related notes. I acknowledge my responsibility for the accounts, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing DCT Accounting Ltd with all information and explanations necessary for their compilation.
==> picture [50 x 28] intentionally omitted <==
----- Start of picture text -----
B White
Becky White
----- End of picture text -----
Signature: …..................................... 24/03/2025 Date: …........................................
1
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
Partridge Green Pre-School Playgroup Profit and Loss Account for the year ended 31 May 2024
| Sales Cost of sales Gross profit Expenses Wages, salaries and other staff costs Car, van and travel expenses Rent, rates, power and insurance costs Telephone, fax, stationery and other office costs Advertising and business entertainment costs Accountancy, legal and other professional fees Depreciation and loss/(profit) on sale Other business expenses Profit |
2024 £ 119,384 939 118,445 81,951 - 5,349 9,221 - 936 931 1,090 99,478 18,967 |
2023 £ 92,946 575 |
|---|---|---|
| 92,371 | ||
| 68,407 29 5,846 6,037 707 2,450 841 971 |
||
| 85,288 | ||
| 7,083 |
2
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
Partridge Green Pre-School Playgroup Balance Sheet as at 31 May 2024
| Notes Fixed assets Equipment, machinery and motor vehicles 3 Current assets Trade debtors Bank/building society balances Other current assets and prepayments Current liabilities Trade creditors Net current assets Net assets Capital account Balance at start of period Net profit |
1,683 14,792 34,236 |
2024 £ 4,350 49,545 53,895 34,928 18,967 53,895 |
- 10,663 22,070 |
2023 £ 3,363 31,565 |
|---|---|---|---|---|
| 50,711 | 32,733 | |||
| 1,166 | 1,168 | |||
| 34,928 | ||||
| 27,845 7,083 |
||||
| 34,928 |
3
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
Partridge Green Pre-School Playgroup Notes to the Accounts for the year ended 31 May 2024
1 Accounting basis
The accounts have been compiled on a basis that enables profits to be calculated in accordance with UK Generally Accepted Accounting Practice and that provides sufficient and relevant information to enable the completion of a tax return.
2 Profit and loss account analysis
| Sales Fees received Funding Fundraising donations account Stay & Play income Other income Bank deposit interest received Cost of sales Fundraising costs Wages, salaries and other staff costs Wages and salaries Staff training and welfare Car, van and travel expenses Travel and subsistence Rent, rates, power and insurance costs Rent Telephone, fax, stationery and other office costs Telephone and fax Printing, postage and stationary Fruit, biscuits Childrens entertainment Material and equipment Stay & Play expenses Subscriptions Insurance Advertising and business entertainment costs Advertising and PR Accountancy, legal and other professional fees Accountancy and payroll Depreciation and loss/(profit) on sale Depreciation |
2024 £ 29,769 78,267 10,834 167 160 187 119,384 939 81,148 803 81,951 - 5,349 1,062 82 288 - 4,711 1,451 487 1,140 9,221 - 936 931 |
2023 £ 28,408 55,214 9,061 40 149 74 |
|---|---|---|
| 92,946 | ||
| 575 | ||
| 68,375 32 |
||
| 68,407 | ||
| 29 | ||
| 5,846 | ||
| 907 573 909 750 1,433 - 480 985 |
||
| 6,037 | ||
| 707 | ||
| 2,450 | ||
| 841 |
4
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
Partridge Green Pre-School Playgroup Notes to the Accounts for the year ended 31 May 2024
Other business expenses Software
1,090 971
5
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
Partridge Green Pre-School Playgroup Notes to the Accounts for the year ended 31 May 2024
3 Plant, machinery and motor vehicles
| Plant, machinery and motor vehicles | |
|---|---|
| Cost At 1 June 2023 Additions At 31 May 2024 Depreciation At 1 June 2023 Charge for the year At 31 May 2024 Net book value At 31 May 2024 At 31 May 2023 |
Plant and machinery £ 5,228 1,918 |
| 7,146 | |
| 1,865 931 |
|
| 2,796 | |
| 4,350 | |
| 3,363 |
6
This Document has been Signed with a secure electronic signature via E-Sign.
Envelope Details
| Title | ACCOUNTS Partridge Green Pre-School 2024 |
|---|---|
| Author | Oren Teichmann (info@dctaccounts.co.uk) |
| Envelope Created on | Mon, 24 Mar 2025 15:43:50 |
| Envelope ID | 65cf02a5-ecb3-4a17-bf5c-b7c087475b41 |
Document Details
| Title | ACCOUNTS Partridge Green Pre-School 2024 |
|---|---|
| Digital Fingerprint | fa19b8e7-de3e-4f5d-8e9a-29c45b4752dc |
Document Signers Scan/Click the QR Code to view signature information
| Name | Becky White ~~—~~ |
|---|---|
| treasurer.pgpreschool14@gmail.com | |
| Status | SIGNEDat Mon, 24 Mar 2025 19:06:02 GMT(+0000) |
| Signature Fingerprint | 5c729a33-61f3-43a0-a0be-1bb1b511f16c |
Document History
Mon, 24 Mar 2025 19:06:03 Becky White Signed the Document (IP: 143.159.93.172)