**Partridge Green Pre-School** _**Pre School**_ **Mobile: 07880 744240**
## **PGPS Annual General Meeting**
Tuesday 2[nd] July 2024 at 7.30pm, at PG Village Hall
Attendees: Suzanne Pheasant (SP), Becky White (BW), Kirsty Barrell (KB), Kelly Wright (KW), Tina Stratton (TS), Terri Genner (TG), Clare Waller (CW), Caroline Skinner (CS), Yvonne Greenwood (YG), Hayley Wood (HW), Ruth Garman (RG), Serena Mepham (SM)
Apologies: Hazel Tickner, Annette Huntley, Kirsty Lowe
## **Minutes**
|**Item**|**Notes**|**Action**|
|---|---|---|
|1) Welcome and
Introductions|SP opened the meeting by welcoming all and asking
everyone to introduce themselves.|-|
||Conflicts of interest – None noted for the contents of this
meeting as per agenda.|-|
|2) Apologies|SP advised of the apologies received prior to the meeting.|-|
|3) Review of AGM
Minutes from
2023|SP asked for approval of the previous minutes of AGM held
in 2023, all present agreed and no actions outstanding.|-|
|4) Chair’s Report|SP read aloud her report – copy attached. SP felt it had
been a positive year at the Preschool, starting out with a
more satisfying experience with OFSTED, who finally
gave a “Good” rating. She also thanked Becky and Kelly
for everything they do, often unpaid, and the team who
were rewarded with vouchers for their hard work. SP
confirmed that we would be saying goodbye to Kirsty L
and wished her all the best. We had 2 committee
members stepping down this year, Kirsty and Clare who
were thanked for their time and knowledge over the last
few years. A new member of staff was welcomed,
Serena Mepham, we hope to recruit more members
soon. Fundraising efforts so far this year have been very
successful at around £1718 with many events including
our Summer Concert, Big Gig, Halloween, Bingo and
Christmas events still to come! A massive thank you to
everyone involved.|-|
|5) Manager’s
Report||BW read aloud the report – copy attached. BW confirmed 32
children on roll with a steady number throughout the
year. 13 children start school in September, with a list in
the low twenties ready to start. (final numbers and
prospective children continuing to register). A further 10
children are waiting to turn two throughout the year, so
BW estimated 34 on roll by Summer 25.
BW discussed the GOOD Ofsted visit and felt the experience
was a more collaborative experience compared to last
year. Serena joined the team in spring and was a
welcome addition to the Pre School. The team are
saddened to lose Kirsty but are currently looking for new
staff. BW thanked the team for picking up a lot of extra
hours this term. The recent garden tidy up day was very
successful and was a big hit during our open morning.
BW thanked Shala for all her hard work at toddler group this
year, many parents who have sent enquiries in this year
have been a result of attending the group. Her last
thanks were to the committee and fundraising team for
all their support this year.|BW read aloud the report – copy attached. BW confirmed 32
children on roll with a steady number throughout the
year. 13 children start school in September, with a list in
the low twenties ready to start. (final numbers and
prospective children continuing to register). A further 10
children are waiting to turn two throughout the year, so
BW estimated 34 on roll by Summer 25.
BW discussed the GOOD Ofsted visit and felt the experience
was a more collaborative experience compared to last
year. Serena joined the team in spring and was a
welcome addition to the Pre School. The team are
saddened to lose Kirsty but are currently looking for new
staff. BW thanked the team for picking up a lot of extra
hours this term. The recent garden tidy up day was very
successful and was a big hit during our open morning.
BW thanked Shala for all her hard work at toddler group this
year, many parents who have sent enquiries in this year
have been a result of attending the group. Her last
thanks were to the committee and fundraising team for
all their support this year.|BW read aloud the report – copy attached. BW confirmed 32
children on roll with a steady number throughout the
year. 13 children start school in September, with a list in
the low twenties ready to start. (final numbers and
prospective children continuing to register). A further 10
children are waiting to turn two throughout the year, so
BW estimated 34 on roll by Summer 25.
BW discussed the GOOD Ofsted visit and felt the experience
was a more collaborative experience compared to last
year. Serena joined the team in spring and was a
welcome addition to the Pre School. The team are
saddened to lose Kirsty but are currently looking for new
staff. BW thanked the team for picking up a lot of extra
hours this term. The recent garden tidy up day was very
successful and was a big hit during our open morning.
BW thanked Shala for all her hard work at toddler group this
year, many parents who have sent enquiries in this year
have been a result of attending the group. Her last
thanks were to the committee and fundraising team for
all their support this year.|BW read aloud the report – copy attached. BW confirmed 32
children on roll with a steady number throughout the
year. 13 children start school in September, with a list in
the low twenties ready to start. (final numbers and
prospective children continuing to register). A further 10
children are waiting to turn two throughout the year, so
BW estimated 34 on roll by Summer 25.
BW discussed the GOOD Ofsted visit and felt the experience
was a more collaborative experience compared to last
year. Serena joined the team in spring and was a
welcome addition to the Pre School. The team are
saddened to lose Kirsty but are currently looking for new
staff. BW thanked the team for picking up a lot of extra
hours this term. The recent garden tidy up day was very
successful and was a big hit during our open morning.
BW thanked Shala for all her hard work at toddler group this
year, many parents who have sent enquiries in this year
have been a result of attending the group. Her last
thanks were to the committee and fundraising team for
all their support this year.|BW read aloud the report – copy attached. BW confirmed 32
children on roll with a steady number throughout the
year. 13 children start school in September, with a list in
the low twenties ready to start. (final numbers and
prospective children continuing to register). A further 10
children are waiting to turn two throughout the year, so
BW estimated 34 on roll by Summer 25.
BW discussed the GOOD Ofsted visit and felt the experience
was a more collaborative experience compared to last
year. Serena joined the team in spring and was a
welcome addition to the Pre School. The team are
saddened to lose Kirsty but are currently looking for new
staff. BW thanked the team for picking up a lot of extra
hours this term. The recent garden tidy up day was very
successful and was a big hit during our open morning.
BW thanked Shala for all her hard work at toddler group this
year, many parents who have sent enquiries in this year
have been a result of attending the group. Her last
thanks were to the committee and fundraising team for
all their support this year.|-|
|---|---|---|---|---|---|---|---|
|6) Treasurer’s
Report||KB shared an updated financial summary up to 31.05.24 – KB
shared that it had been a positive end to the year, with
accounts still in credit. Fund raising profit of £1693.33,
bingo had been very popular with still more events to
come.
The reserve account had just under £15000, but £21000 was
needed in case of redundancies. With a profit of £8000,
KB advised moving £4000 into the reserve fund bringing
it closer to the £21000. The rest of the funds could be
used to purchase more equipment once the new
academic year had begun, and child numbers and wages
can be confirmed.|||||-|
|7) Election of new
committee and
fundraising
teams|||**Position**
**Name**
**Proposed**
**Seconded**
Chair
Suzanne
Pheasant
Becky White
Yvonne
Greenwood
Vice Chair
Position unfilled
n/a
n/a
Treasurer
Ruth Garman
Suzanne
Pheasant
Tina Stratton
Secretary
Caroline Skinner
Clare Waller
Terri Genner
Fundraising Officer Hayley Wood
Tina Stratton
Suzanne
Pheasant
Ofsted responsible
person
Becky White
Ruth Garman
Caroline Skinner|||||
|||||**Position**|**Name**|**Proposed**|**Seconded**|
|||||Chair|Suzanne
Pheasant|Becky White|Yvonne
Greenwood|
|||||Vice Chair|Position unfilled|n/a|n/a|
|||||Treasurer|Ruth Garman|Suzanne
Pheasant|Tina Stratton|
|||||Secretary|Caroline Skinner|Clare Waller|Terri Genner|
|||||Fundraising Officer|Hayley Wood|Tina Stratton|Suzanne
Pheasant|
|||||Ofsted responsible
person|Becky White|Ruth Garman|Caroline Skinner|
||||||Committee
Member|Terri Genner|Kelly Wright|Kirsty Barrell|
|---|---|---|---|---|---|---|---|---|
||||||Committee
Member|Tina Stratton|Hayley Wood|Serena Mepham|
||||||Committee
Member||||
||||Committee is satisfied that the threshold of 60% of elected
members being current parents/carers of enrolled children
has now been met. All members updated their contact
details and signed copies of Trustee Code of Conduct.|||||SP to send documents
to new members
ASAP.|
||8) Any other
business||None raised.|||||-|
||9) Date of next
meeting||The date of the AGM has been scheduled for**Tuesday 1st July**
**2025 at 7.30pm.**
Please advise if this date is not possible for anyone.|||||SP to confirm with
village hall booking
secretary.|
The AGM was followed by a committee meeting including the newly elected members – minutes recorded separately.
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
Partridge Green Pre-School Playgroup
## Accounts
31 May 2024
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
## **Partridge Green Pre-School Playgroup**
## **Approval statement**
I approve the accounts which comprise of the Profit and Loss Account, the Balance Sheet and the related notes. I acknowledge my responsibility for the accounts, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing DCT Accounting Ltd with all information and explanations necessary for their compilation.
**----- Start of picture text -----**
B White
Becky White
**----- End of picture text -----**
Signature: …..................................... 24/03/2025 Date: …........................................
1
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
## **Partridge Green Pre-School Playgroup Profit and Loss Account for the year ended 31 May 2024**
|**Sales**
Cost of sales
**Gross profit**
**Expenses**
Wages, salaries and other staff costs
Car, van and travel expenses
Rent, rates, power and insurance costs
Telephone, fax, stationery and other office costs
Advertising and business entertainment costs
Accountancy, legal and other professional fees
Depreciation and loss/(profit) on sale
Other business expenses
**Profit**|**2024**
**£**
119,384
939
118,445
81,951
-
5,349
9,221
-
936
931
1,090
99,478
18,967|**2023**
**£**
92,946
575|
|---|---|---|
|||92,371|
|||68,407
29
5,846
6,037
707
2,450
841
971|
|||85,288|
||||
|||7,083|
2
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
## **Partridge Green Pre-School Playgroup Balance Sheet as at 31 May 2024**
|**Notes**
**Fixed assets**
Equipment, machinery and motor vehicles
3
**Current assets**
Trade debtors
Bank/building society balances
Other current assets and prepayments
**Current liabilities**
Trade creditors
**Net current assets**
**Net assets**
**Capital account**
Balance at start of period
Net profit|1,683
14,792
34,236|**2024**
**£**
4,350
49,545
53,895
34,928
18,967
53,895|-
10,663
22,070|**2023**
**£**
3,363
31,565|
|---|---|---|---|---|
||50,711||32,733||
||1,166||1,168||
||||||
|||||34,928|
|||||27,845
7,083|
|||||34,928|
3
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
**Partridge Green Pre-School Playgroup Notes to the Accounts for the year ended 31 May 2024**
## **1 Accounting basis**
The accounts have been compiled on a basis that enables profits to be calculated in accordance with UK Generally Accepted Accounting Practice and that provides sufficient and relevant information to enable the completion of a tax return.
## **2 Profit and loss account analysis**
|**Sales**
Fees received
Funding
Fundraising donations account
Stay & Play income
Other income
Bank deposit interest received
**Cost of sales**
Fundraising costs
**Wages, salaries and other staff costs**
Wages and salaries
Staff training and welfare
**Car, van and travel expenses**
Travel and subsistence
**Rent, rates, power and insurance costs**
Rent
**Telephone, fax, stationery and other office costs**
Telephone and fax
Printing, postage and stationary
Fruit, biscuits
Childrens entertainment
Material and equipment
Stay & Play expenses
Subscriptions
Insurance
**Advertising and business entertainment costs**
Advertising and PR
**Accountancy, legal and other professional fees**
Accountancy and payroll
**Depreciation and loss/(profit) on sale**
Depreciation|**2024**
**£**
29,769
78,267
10,834
167
160
187
119,384
939
81,148
803
81,951
-
5,349
1,062
82
288
-
4,711
1,451
487
1,140
9,221
-
936
931|**2023**
**£**
28,408
55,214
9,061
40
149
74|
|---|---|---|
|||92,946|
|||575|
|||68,375
32|
|||68,407|
|||29|
|||5,846|
|||907
573
909
750
1,433
-
480
985|
|||6,037|
|||707|
|||2,450|
|||841|
4
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
## **Partridge Green Pre-School Playgroup Notes to the Accounts for the year ended 31 May 2024**
**Other business expenses** Software
1,090 971
5
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
## **Partridge Green Pre-School Playgroup Notes to the Accounts for the year ended 31 May 2024**
## **3 Plant, machinery and motor vehicles**
|**Plant, machinery and motor vehicles**||
|---|---|
|**Cost**
At 1 June 2023
Additions
At 31 May 2024
**Depreciation**
At 1 June 2023
Charge for the year
At 31 May 2024
**Net book value**
At 31 May 2024
At 31 May 2023|**Plant and**
**machinery**
**£**
5,228
1,918|
||7,146|
||1,865
931|
||2,796|
||4,350|
||3,363|
6
This Document has been Signed with a **secure electronic signature** via E-Sign.
## **Envelope Details**
|**Title**|ACCOUNTS Partridge Green Pre-School 2024|
|---|---|
|**Author**|Oren Teichmann (info@dctaccounts.co.uk)|
|**Envelope Created on**|Mon, 24 Mar 2025 15:43:50|
|**Envelope ID**|65cf02a5-ecb3-4a17-bf5c-b7c087475b41|
## **Document Details**
|**Title**|ACCOUNTS Partridge Green Pre-School 2024|
|---|---|
|**Digital Fingerprint**|fa19b8e7-de3e-4f5d-8e9a-29c45b4752dc|
**Document Signers** Scan/Click the QR Code to view signature information
|**Name**|**Becky White**
~~—~~|
|---|---|
|**Email**|treasurer.pgpreschool14@gmail.com|
|**Status**|**SIGNED**at Mon, 24 Mar 2025 19:06:02 GMT(+0000)|
|**Signature Fingerprint**|5c729a33-61f3-43a0-a0be-1bb1b511f16c|
## **Document History**
**Mon, 24 Mar 2025 19:06:03 Becky White** Signed the Document (IP: 143.159.93.172)
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
Partridge Green Pre-School Playgroup
## Accounts
31 May 2024
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
## **Partridge Green Pre-School Playgroup**
## **Approval statement**
I approve the accounts which comprise of the Profit and Loss Account, the Balance Sheet and the related notes. I acknowledge my responsibility for the accounts, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing DCT Accounting Ltd with all information and explanations necessary for their compilation.
**----- Start of picture text -----**
B White
Becky White
**----- End of picture text -----**
Signature: …..................................... 24/03/2025 Date: …........................................
1
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
## **Partridge Green Pre-School Playgroup Profit and Loss Account for the year ended 31 May 2024**
|**Sales**
Cost of sales
**Gross profit**
**Expenses**
Wages, salaries and other staff costs
Car, van and travel expenses
Rent, rates, power and insurance costs
Telephone, fax, stationery and other office costs
Advertising and business entertainment costs
Accountancy, legal and other professional fees
Depreciation and loss/(profit) on sale
Other business expenses
**Profit**|**2024**
**£**
119,384
939
118,445
81,951
-
5,349
9,221
-
936
931
1,090
99,478
18,967|**2023**
**£**
92,946
575|
|---|---|---|
|||92,371|
|||68,407
29
5,846
6,037
707
2,450
841
971|
|||85,288|
||||
|||7,083|
2
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
## **Partridge Green Pre-School Playgroup Balance Sheet as at 31 May 2024**
|**Notes**
**Fixed assets**
Equipment, machinery and motor vehicles
3
**Current assets**
Trade debtors
Bank/building society balances
Other current assets and prepayments
**Current liabilities**
Trade creditors
**Net current assets**
**Net assets**
**Capital account**
Balance at start of period
Net profit|1,683
14,792
34,236|**2024**
**£**
4,350
49,545
53,895
34,928
18,967
53,895|-
10,663
22,070|**2023**
**£**
3,363
31,565|
|---|---|---|---|---|
||50,711||32,733||
||1,166||1,168||
||||||
|||||34,928|
|||||27,845
7,083|
|||||34,928|
3
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
**Partridge Green Pre-School Playgroup Notes to the Accounts for the year ended 31 May 2024**
## **1 Accounting basis**
The accounts have been compiled on a basis that enables profits to be calculated in accordance with UK Generally Accepted Accounting Practice and that provides sufficient and relevant information to enable the completion of a tax return.
## **2 Profit and loss account analysis**
|**Sales**
Fees received
Funding
Fundraising donations account
Stay & Play income
Other income
Bank deposit interest received
**Cost of sales**
Fundraising costs
**Wages, salaries and other staff costs**
Wages and salaries
Staff training and welfare
**Car, van and travel expenses**
Travel and subsistence
**Rent, rates, power and insurance costs**
Rent
**Telephone, fax, stationery and other office costs**
Telephone and fax
Printing, postage and stationary
Fruit, biscuits
Childrens entertainment
Material and equipment
Stay & Play expenses
Subscriptions
Insurance
**Advertising and business entertainment costs**
Advertising and PR
**Accountancy, legal and other professional fees**
Accountancy and payroll
**Depreciation and loss/(profit) on sale**
Depreciation|**2024**
**£**
29,769
78,267
10,834
167
160
187
119,384
939
81,148
803
81,951
-
5,349
1,062
82
288
-
4,711
1,451
487
1,140
9,221
-
936
931|**2023**
**£**
28,408
55,214
9,061
40
149
74|
|---|---|---|
|||92,946|
|||575|
|||68,375
32|
|||68,407|
|||29|
|||5,846|
|||907
573
909
750
1,433
-
480
985|
|||6,037|
|||707|
|||2,450|
|||841|
4
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
## **Partridge Green Pre-School Playgroup Notes to the Accounts for the year ended 31 May 2024**
**Other business expenses** Software
1,090 971
5
E-Sign ID: 65cf02a5-ecb3-4a17-bf5c-b7c087475b41
## **Partridge Green Pre-School Playgroup Notes to the Accounts for the year ended 31 May 2024**
## **3 Plant, machinery and motor vehicles**
|**Plant, machinery and motor vehicles**||
|---|---|
|**Cost**
At 1 June 2023
Additions
At 31 May 2024
**Depreciation**
At 1 June 2023
Charge for the year
At 31 May 2024
**Net book value**
At 31 May 2024
At 31 May 2023|**Plant and**
**machinery**
**£**
5,228
1,918|
||7,146|
||1,865
931|
||2,796|
||4,350|
||3,363|
6
This Document has been Signed with a **secure electronic signature** via E-Sign.
## **Envelope Details**
|**Title**|ACCOUNTS Partridge Green Pre-School 2024|
|---|---|
|**Author**|Oren Teichmann (info@dctaccounts.co.uk)|
|**Envelope Created on**|Mon, 24 Mar 2025 15:43:50|
|**Envelope ID**|65cf02a5-ecb3-4a17-bf5c-b7c087475b41|
## **Document Details**
|**Title**|ACCOUNTS Partridge Green Pre-School 2024|
|---|---|
|**Digital Fingerprint**|fa19b8e7-de3e-4f5d-8e9a-29c45b4752dc|
**Document Signers** Scan/Click the QR Code to view signature information
|**Name**|**Becky White**
~~—~~|
|---|---|
|**Email**|treasurer.pgpreschool14@gmail.com|
|**Status**|**SIGNED**at Mon, 24 Mar 2025 19:06:02 GMT(+0000)|
|**Signature Fingerprint**|5c729a33-61f3-43a0-a0be-1bb1b511f16c|
## **Document History**
**Mon, 24 Mar 2025 19:06:03 Becky White** Signed the Document (IP: 143.159.93.172)