2023-08-31-accounts

CHARITY COMMISSION FOR ENGLANO AND WALES Trustees, Annual Report for the period From September 2022 Period start date To August 2023 Period end date Charity name: Box Pre School Playgroup Charity registration number. 199410 Objectives and Activities Summary of the purposes of the charity as set out in its goveming document Para 1.17 Box Pre School Playgroup was established over 50 years ago and is registered with OFSTED to provkle affordable pre-school childcare and education to local residents and lo ensure that the ￿sts for these sessions are cx)vered through fees and grants, with fund raising used to fund addttionallex tional items re uired. The pre-schcol is open every week day Monday to Friday 8.30am to 3pm {temi lime only) and is OFSTED registered for 24 children per session. The preschool offers a homely. calm environment with structured play and specthc sessK)ns for PE. music and drama as well as preparing children for the transition to school. The preschool was rated outstanding at tls last OFSTED ins ection October 2022 The trustees govem the pre-school in accordance wth guidan￿ on public benefit ensuring that local residents can access affordable childcare and education. Where demand for the pre-school is high a waiting list is in o ration. Summary of the main activities in relation lo those purposes for the public benefil, in particular, the activities. projects or se￿I￿S identified in the 8ccounts. Para 1.17arKI 1.19 Statement (x)nfimiing whether the trustees have had regard to the guKJance issued by the Charity Commission on public benefit Para1.18 Additional infonnation (optional) You ma choose lo include ￿rther statements vthere re￿vant atC*Ut: SORP refBterK Pwa 1.38 Policy on grant making Pwa 1.38 Policy on social investment including prcgram re￿ted investment

Committee members are volunteers and hold w)sitions such as Chair. Treasurer and Secretary. All committee members attend lernily c£smmittee rneetings and help wtlh fundraising activities. The secretary p￿pareS minutes and the treasurer oversees payments made by the book keeper. Parent volunteer to help at fundraising activilies. There are no other volunteers Para 1.38 Contribution made by volunteers Other Achievements and Performance SORP rEfpretKe The presth(K)I has (vntinued to support families with early years childcare and educatK)n. Our school preparalion session {Ltttle Acoms) is very popular and highly regarded and the local sCh￿IS appreciate how well our children are prepared for schcK)l. We are an indusive setting and supported two children to gel EHnP pLgns to enable them to attend school and have their needs met. We re￿iVed very positNe feedback from our annual questionnaire to parents. Summary ofthe main achievements of the tharity. identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider beneffts to society as a whole. Paa 1.20 Ofsted visited us on the 13 October 2022 and we were awarded an outstanding grading. Addltlonal information (optional) You ma choose to indude fijrther staten￿ntS where re￿vant atx)ui'. We want￿1 io ensure that we achieved a minimum Gwd rating with OFSTED as Wiltshire Council remove funding from settings that are below go(Ki. We surpassed this achievement by achEving an outstandin Achievements against objectives set Pwa 1.41 Due to increasing costs and funding rates not covering Ihe Ix)st of childczre we wanted to raise at least a £1000 in fundraising and donations and we managed £2324. We tried a new fyndraiser in the Spring selling used toys and clothes which we hope io repeat. We received dOnat￿trns from the Bin ham Trust in PerfomTrnce offundraising activities against objectives set Pxa 1.41

spect of PE sessions ￿leh meant we could conlinue to offer these. We have not made any investments. Investment performan( against objectives P*a 1.41 Other

Financial Review Review of the charFVs financia5 posikn'on at Ihe end of the nod Statement explaining the policy for holding reselves statirKJ why they held 1.21 Total revenLE was £86,￿10 and total expens ￿ds £97869 giving a loss of £11369. We ahvays aim to keep £25k+ in reserve afKI have no intention to redu￿ this. We have had lo￿$ for several years and rf we had mt had a reserve we would have dosed down. The reasons for the ￿se￿e 1.22 We need to thver our redundancy liability the event that we need to make staff redundant. Many earty years settings are closing due to challenging circ#JMstan￿s. Cu￿n1Y our redundancy liability is nearty 20 k as we have tw￿ senK)r members of staff have long servu wtlh the playgroup. The earfy Yea￿ sector faces significant challenges r￿a[dir0 funding rates not keep pa￿ with the minimum wage and we need a reseNe for when we have low birth rate years to cnver I0￿s. We ne￿1 to cover eX￿nSeS such as repai￿ to the. building that we rent and we need to ensure that there t￿neY to do this. For examp￿, rf the boiler breaks and n￿dS to be replaced. We may need to spend money recrutting and traming staff due to the recTUrtment and staffin roblems in the earl ears seLXor. Bank balan￿ plus t￿ttY cash as at 31" ust 2023 was £27968.23. Not applicable Ar￿Unt of reserves ￿ld Paa 1.22 Reasons for holding zen) reserves Details of fund materially in deficit Explanation of any un￿rtaintieS about the charity continuing as a going con￿rn P8 1.22 P￿a 1.24 Not applicable Pa 1.23 Not applicable. Additional inforniation (optional) You ma choose to include furlher staten*nts where relevant aLx)ut" Fees paid by par￿t$ for sessions. early years free entitle￿nt grant. grants and fundraising. The tharivs princw)al sources of funds {induding any fundraising) 1.47 Not applicable Investment policy and objectives including any social Investn￿￿t rKJIicy adopted Paa 1.46

A descriplk)n of the principal risks facing the Charity P￿a 1.46 Low birth rate can affect numbers Reduction in funding rates by Ihe govemment Increase in the national minimum wage not keeping pace witt) funding rates Staffi crtSiS Other

Structure, Governance and Management Descriplton of tharity's Consiitution adopted 25 November 1991 trusts= Type of goveming doojmenl Paa 1.25 Trust deed How is the charity constituted? Paa 1.25 P￿ School Leaming Allian￿ Constilution lrnembership number 2636901 Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entIt￿d to appoint one or mre trustees Paa 1.25 Volunteer initially at fundraising events and then elected at AGM or mid-tem as allowed by constitution by ¢wrrent and outgoing committee. Existing members re- elected by OLrtgoing members. Additional infomiation (optional) You ma choose to indude further statements where re￿vant aLx)ul: I trustees read the policies and procedures especially statutory policies as required by the Early years Foundation Stage Statutory Framework Policies are reviewed by the supervisor and committee and re adopted al the AGM Trustees re￿Ne training regarding their fole and in ￿latIon lo safeguarding. All trustees must ￿ DBS checked and apply to OFSTED who (arry out further suitability checks. Policies and prO￿dureS adoptèd for the induction and training of trustees P￿a 1.51 The charity's organisational slrncture and any wder network with which the charity works 1.51 Relationship with any related parties Paa 151 Other Reference and Administrative details Cha name Other name the chari uses istered chari number Box Pre School Pla rou 1035359

Charity's principal address Jubilee Hall Market Pla Box Willshire SN13 8NZ

Names of the ¢harity trustees who manage the ¢harlty Dates acted rf notfoTT*hole Trustee name Office Irf any) Name of person lor bodyl enlitl•d int trLL5tee rfon Emma Baylis Amy Stennett Hannah Tape Sally Weymouth Lorna Stone Chair Treasurer 1919123 Secretary 1919r23 Katherine Watton Marilyn Tye Caroline Hazell Best 1919123 1919123 Chloe Pinheiro 1919r23 10 Yvonne Jenkinson OFSTED rep￿SentatiVe 12 13 14 15 16 17 18 19 20 ordte trustees- names of the directOTS at the date the re Director nam8 ortwasa roved Name of trustees hokjing tr(le to propety belonging to the d￿rity Dates act8d rf notfor whole Trustee name

Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects ofthe charity on whose behalf the assets are held and howthis falls within the custodk?n charity's objects Details of arrangements for safe custi)dy and segregation of such assets from the chaiity's own assets Additional information (optional) Names and addresses of advlsers (Optional inf0m￿tiOn) Type of Name Address adviser Name of chief executive or names of senior staff members {Optional infomiation) Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional information

Declarations Tho truskes dxlarn have approved the trustees. report above. Signed ￿ bthalf of the charrty's trustees Signature(s) Full name(s) Position {eg Secretary. Chair, et¢) Date 27 li i2024-

Accounts 2022-2023
Profit and Loss Account
	Opening Balance	Actual	Actual	Actual	Total
		AUTUMN Term	SPRING Term	SUMMER Term
Gross Revenue
Grant		21,382	11,258	28,551	61,192
Billed		4,224	9,508	5,081	18,813
Other		4,140	30	-	4,170
		29,747	20,796	33,632	84,175
Fundraising
Events		10	251	315	576
Donations		516	714	519	1,749
Other		-	-	-	-
		526	965	834	2,324
Total Revenue		30,273	21,761	34,466	86,500
Expenses
Salaries		22,703	16,487	27,019	66,209
PAYE and NI		3,126	2,204	2,973	8,302
Training		735	195	435	1,365
Uniforms		195	69	231	494
Other People Costs		50	113	408	571
Activities - Sport,Circus etc		474	920	434	1,828
Books & toys		105	270	84	459
Stationaryand Art Supplies		277	175	134	586
Computer and Photocopier		836	597	108	1,540
Trips and Events		468	325	600	1,393
Snacks		457	251	460	1,167
Rent		1,220	915	1,525	3,660
Plumbing,Decorating,Repairs and Renewals		389	424	(33)	780
fundraisingexpenses		-	-	-	-
Cleaner & Bins		1,332	1,021	(10)	2,342
Accountancy		1,309	682	1,798	3,789
Insurance		788	-	846	1,634
Ofsted Reg		13		-	13
Advertising		99	246	147	492
Donations		-	-	-	-
Other		579	118	455	1,151
PettyCash(consumables & admin)		-	92	-	92
Total Expenses		35,154	25,104	37,611	97,869
Profit/(Loss)		(4,881)	(3,343)	(3,145)	(11,369)
Balance sheet
Bank Balance	39,117.34	34,363.78	30,086.57	26,091.94
PettyCash	220.00	92.20	1,026.64	1,876.29
Debtors	-	-	-	-
Creditors and Accruals	-	-	-	-
Profit and loss reserve	(39,337.34)	(34,455.98)	(31,113.21)	(27,968.23)
	-	-	-	-

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October 2018

IER

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Box Pre School Playgroup

On accounts for the year 31 August 2023 Charity no 1035359 ended (if any)

Set out on pages 3

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2023 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention ( ~~other than that disclosed below~~ *) in connection with the examination which gives me cause to believe that in, any material respect:

• accounting records were not kept in accordance with section 130 of the Act or

• the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

• Please delete the words in the brackets if they do not apply.

Signed: Lynne Gregory Date: 10 June 2024 Name: Lynne Gregory Relevant professional FCA (ICAEW) qualification(s) or body Membership number 8311249 (if any): Address: Orchard Lea Devizes Road Box, Wiltshire SN13 8EF

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Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

None

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Accounts 2022-2023
Profit and Loss Account
	Opening Balance	Actual	Actual	Actual	Total
		AUTUMN Term	SPRING Term	SUMMER Term
Gross Revenue
Grant		21,382	11,258	28,551	61,192
Billed		4,224	9,508	5,081	18,813
Other		4,140	30	-	4,170
		29,747	20,796	33,632	84,175
Fundraising
Events		10	251	315	576
Donations		516	714	519	1,749
Other		-	-	-	-
		526	965	834	2,324
Total Revenue		30,273	21,761	34,466	86,500
Expenses
Salaries		22,703	16,487	27,019	66,209
PAYE and NI		3,126	2,204	2,973	8,302
Training		735	195	435	1,365
Uniforms		195	69	231	494
Other People Costs		50	113	408	571
Activities - Sport,Circus etc		474	920	434	1,828
Books & toys		105	270	84	459
Stationaryand Art Supplies		277	175	134	586
Computer and Photocopier		836	597	108	1,540
Trips and Events		468	325	600	1,393
Snacks		457	251	460	1,167
Rent		1,220	915	1,525	3,660
Plumbing,Decorating,Repairs and Renewals		389	424	(33)	780
fundraisingexpenses		-	-	-	-
Cleaner & Bins		1,332	1,021	(10)	2,342
Accountancy		1,309	682	1,798	3,789
Insurance		788	-	846	1,634
Ofsted Reg		13		-	13
Advertising		99	246	147	492
Donations		-	-	-	-
Other		579	118	455	1,151
PettyCash(consumables & admin)		-	92	-	92
Total Expenses		35,154	25,104	37,611	97,869
Profit/(Loss)		(4,881)	(3,343)	(3,145)	(11,369)
Balance sheet
Bank Balance	39,117.34	34,363.78	30,086.57	26,091.94
PettyCash	220.00	92.20	1,026.64	1,876.29
Debtors	-	-	-	-
Creditors and Accruals	-	-	-	-
Profit and loss reserve	(39,337.34)	(34,455.98)	(31,113.21)	(27,968.23)
	-	-	-	-

October 2018

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