CHARITY COMMISSION
FOR ENGLANO AND WALES
Trustees, Annual Report for the period
From September 2022 Period start date To August 2023
Period end date
Charity name: Box Pre School Playgroup
Charity registration number. 199410
Objectives and Activities
Summary of the purposes of
the charity as set out in its
goveming document
Para 1.17
Box Pre School Playgroup was established
over 50 years ago and is registered with
OFSTED to provkle affordable pre-school
childcare and education to local residents
and lo ensure that the ￿sts for these
sessions are cx)vered through fees and
grants, with fund raising used to fund
addttionallex
tional items re
uired.
The pre-schcol is open every week day
Monday to Friday 8.30am to 3pm {temi
lime only) and is OFSTED registered for 24
children per session. The preschool offers a
homely. calm environment with structured
play and specthc sessK)ns for PE. music
and drama as well as preparing children for
the transition to school. The preschool was
rated outstanding at tls last OFSTED
ins
ection
October 2022
The trustees govem the pre-school in
accordance wth guidan￿ on public benefit
ensuring that local residents can access
affordable childcare and education. Where
demand for the pre-school is high a waiting
list is in o
ration.
Summary of the main
activities in relation lo those
purposes for the public
benefil, in particular, the
activities. projects or
se￿I￿S identified in the
8ccounts.
Para 1.17arKI
1.19
Statement (x)nfimiing
whether the trustees have
had regard to the guKJance
issued by the Charity
Commission on public
benefit
Para1.18
Additional infonnation (optional)
You ma
choose lo include ￿rther statements vthere re￿vant atC*Ut:
SORP refBterK
Pwa 1.38
Policy on grant making
Pwa 1.38
Policy on social investment
including prcgram re￿ted
investment

Committee members are volunteers and
hold w)sitions such as Chair. Treasurer
and Secretary. All committee members
attend lernily c£smmittee rneetings and help
wtlh fundraising activities. The secretary
p￿pareS minutes and the treasurer
oversees payments made by the book
keeper.
Parent volunteer to help at fundraising
activilies.
There are no other volunteers
Para 1.38
Contribution made by
volunteers
Other
Achievements and Performance
SORP rEfpretKe
The presth(K)I has (vntinued to support
families with early years childcare and
educatK)n. Our school preparalion session
{Ltttle Acoms) is very popular and highly
regarded and the local sCh￿IS appreciate
how well our children are prepared for
schcK)l. We are an indusive setting and
supported two children to gel EHnP pLgns
to enable them to attend school and have
their needs met.
We re￿iVed very positNe feedback from
our annual questionnaire to parents.
Summary ofthe main
achievements of the tharity.
identifying the difference the
charity's work has made to
the circumstances of its
beneficiaries and any wider
beneffts to society as a
whole.
Paa 1.20
Ofsted visited us on the 13 October 2022
and we were awarded an outstanding
grading.
Addltlonal information (optional)
You ma choose to indude fijrther staten￿ntS where re￿vant atx)ui'.
We want￿1 io ensure that we achieved a
minimum Gwd rating with OFSTED as
Wiltshire Council remove funding from
settings that are below go(Ki. We
surpassed this achievement by achEving
an outstandin
Achievements against
objectives set
Pwa 1.41
Due to increasing costs and funding rates
not covering Ihe Ix)st of childczre we
wanted to raise at least a £1000 in
fundraising and donations and we
managed £2324. We tried a new fyndraiser
in the Spring selling used toys and clothes
which we hope io repeat. We received
dOnat￿trns from the Bin
ham Trust in
PerfomTrnce offundraising
activities against objectives
set
Pxa 1.41

spect of PE sessions ￿leh meant we
could conlinue to offer these.
We have not made any investments.
Investment performan(
against objectives
P*a 1.41
Other

Financial Review
Review of the charFVs
financia5 posikn'on at Ihe end
of the
nod
Statement explaining the
policy for holding reselves
statirKJ why they held
1.21
Total revenLE was £86,￿10 and total
expen*s ￿ds £97869 giving a loss of
£11369.
We ahvays aim to keep £25k+ in reserve
afKI have no intention to redu￿ this. We
have had lo￿$ for several years and rf we
had mt had a reserve we would have
dosed down. The reasons for the ￿se￿e
1.22
We need to thver our redundancy liability
the event that we need to make staff
redundant. Many earty years settings are
closing due to challenging circ#JMstan￿s.
Cu￿n*1Y our redundancy liability is nearty
20 k as we have tw￿ senK)r members of
staff have long servu wtlh the
playgroup.
The earfy Yea￿ sector faces significant
challenges r￿a[dir0 funding rates not
keep pa￿ with the minimum wage and we
need a reseNe for when we have low birth
rate years to cnver I0￿s.
We ne￿1 to cover eX￿nSeS such as
repai￿ to the. building that we rent and we
need to ensure that there t￿neY to do
this. For examp￿, rf the boiler breaks and
n￿dS to be replaced.
We may need to spend money recrutting
and traming staff due to the recTUrtment and
staffin
roblems in the earl
ears seLXor.
Bank balan￿ plus t￿ttY cash as at 31"
ust 2023 was £27968.23.
Not applicable
Ar￿Unt of reserves ￿ld
Paa 1.22
Reasons for holding zen)
reserves
Details of fund materially in
deficit
Explanation of any
un￿rtaintieS about the
charity continuing as a going
con￿rn
P*8 1.22
P￿a 1.24
Not applicable
P*a 1.23
Not applicable.
Additional inforniation (optional)
You ma
choose to include furlher staten*nts where relevant aLx)ut"
Fees paid by par￿t$ for sessions. early
years free entitle￿nt grant. grants and
fundraising.
The tharivs princw)al
sources of funds {induding
any fundraising)
1.47
Not applicable
Investment policy and
objectives including any
social Investn￿￿t rKJIicy
adopted
Paa 1.46

A descriplk)n of the principal
risks facing the Charity
P￿a 1.46
Low birth rate can affect numbers
Reduction in funding rates by Ihe
govemment
Increase in the national minimum wage not
keeping pace witt) funding rates
Staffi
crtSiS
Other

Structure, Governance and Management
Descriplton of tharity's
Consiitution adopted 25 November 1991
trusts=
Type of goveming doojmenl
Paa 1.25
Trust deed
How is the charity
constituted?
Paa 1.25
P￿ School Leaming Allian￿ Constilution
lrnembership number 2636901
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entIt￿d
to appoint one or mre
trustees
Paa 1.25
Volunteer initially at fundraising events and
then elected at AGM or mid-tem as
allowed by constitution by ¢wrrent and
outgoing committee. Existing members re-
elected by OLrtgoing members.
Additional infomiation (optional)
You ma
choose to indude further statements where re￿vant aLx)ul:
I trustees read the policies and
procedures especially statutory policies as
required by the Early years Foundation
Stage Statutory Framework
Policies are reviewed by the supervisor and
committee and re adopted al the AGM
Trustees re￿Ne training regarding their
fole and in ￿latIon lo safeguarding.
All trustees must ￿ DBS checked and
apply to OFSTED who (arry out further
suitability checks.
Policies and prO￿dureS
adoptèd for the induction
and training of trustees
P￿a 1.51
The charity's organisational
slrncture and any wder
network with which the
charity works
1.51
Relationship with any
related parties
Paa 151
Other
Reference and Administrative details
Cha
name
Other name the chari
uses
istered chari
number
Box Pre School Pla
rou
1035359

Charity's principal address
Jubilee Hall
Market Pla
Box
Willshire
SN13 8NZ

Names of the ¢harity trustees who manage the ¢harlty
Dates acted rf notfoTT*hole
Trustee name
Office Irf any)
Name of person lor bodyl enlitl•d
int trLL5tee
rfon
Emma Baylis
Amy Stennett
Hannah Tape
Sally Weymouth
Lorna Stone
Chair
Treasurer
1919123
Secretary
1919r23
Katherine Watton
Marilyn Tye
Caroline Hazell
Best
1919123
1919123
Chloe Pinheiro
1919r23
10
Yvonne Jenkinson
OFSTED
rep￿SentatiVe
12
13
14
15
16
17
18
19
20
ordte trustees- names of the directOTS at the date the re
Director nam8
ortwasa
roved
Name of trustees hokjing tr(le to propety belonging to the d￿rity
Dates act8d rf notfor whole
Trustee name

Funds held as custodian trustees on behalf of others
Description of the assets
held in this capacity
Name and objects ofthe
charity on whose behalf the
assets are held and howthis
falls within the custodk?n
charity's objects
Details of arrangements for
safe custi)dy and
segregation of such assets
from the chaiity's own
assets
Additional information (optional)
Names and addresses of advlsers (Optional inf0m￿tiOn)
Type of
Name
Address
adviser
Name of chief executive or names of senior staff members {Optional infomiation)
Exemptions from disclosure
Reason for non-disclosure of ke
ersonnel details
Other o
tional information

Declarations
Tho truskes dxlarn have approved the trustees. report above.
Signed ￿ bthalf of the charrty's trustees
Signature(s)
Full name(s)
Position {eg Secretary.
Chair, et¢)
Date
27 li i2024-

|**Accounts 2022-2023**||||||
|---|---|---|---|---|---|
|**Profit and Loss Account**||||||
|||||||
||**Opening**<br>**Balance**|**Actual**|**Actual**|**Actual**|**Total**|
|||**AUTUMN**<br>**Term**|**SPRING**<br>**Term**|**SUMMER**<br>**Term**||
|**Gross Revenue**||||||
|Grant||21,382|11,258|28,551|61,192|
|Billed||4,224|9,508|5,081|18,813|
|Other||4,140|30|-|4,170|
|||**29,747**|**20,796**|**33,632**|**84,175**|
|||||||
|**Fundraising**||||||
|Events||10|251|315|576|
|Donations||516|714|519|1,749|
|Other||-|-|-|-|
|||**526**|**965**|**834**|**2,324**|
|||||||
|**Total Revenue**||**30,273**|**21,761**|**34,466**|**86,500**|
|||||||
|**Expenses**||||||
|Salaries||22,703|16,487|27,019|66,209|
|PAYE and NI||3,126|2,204|2,973|8,302|
|Training||735|195|435|1,365|
|Uniforms||195|69|231|494|
|Other People Costs||50|113|408|571|
|Activities - Sport,Circus etc||474|920|434|1,828|
|Books & toys||105|270|84|459|
|Stationaryand Art Supplies||277|175|134|586|
|Computer and Photocopier||836|597|108|1,540|
|Trips and Events||468|325|600|1,393|
|Snacks||457|251|460|1,167|
|Rent||1,220|915|1,525|3,660|
|Plumbing,Decorating,Repairs and Renewals||389|424|(33)|780|
|fundraisingexpenses||-|-|-|-|
|Cleaner & Bins||1,332|1,021|(10)|2,342|
|Accountancy||1,309|682|1,798|3,789|
|Insurance||788|-|846|1,634|
|Ofsted Reg||13||-|13|
|Advertising||99|246|147|492|
|Donations||-|-|-|-|
|Other||579|118|455|1,151|
|PettyCash(consumables & admin)||-|92|-|92|
|**Total Expenses**||**35,154**|**25,104**|**37,611**|**97,869**|
|||||||
|**Profit/(Loss)**||**(4,881)**|**(3,343)**|**(3,145)**|**(11,369)**|
|||||||
|||||||
|||||||
|**Balance sheet**||||||
|||||||
|Bank Balance|39,117.34|34,363.78|30,086.57|26,091.94||
|PettyCash|220.00|92.20|1,026.64|1,876.29||
|Debtors|-|-|-|-||
|Creditors and Accruals|-|-|-|-||
|Profit and loss reserve|(39,337.34)|(34,455.98)|(31,113.21)|(27,968.23)||
||**-**|**-**|**-**|**-**||



3 

**October 2018** 

**IER** 




## **Independent examiner's report on the accounts** 

**Section A                        Independent Examiner’s Report** 

**Report to the trustees/** Charity Name **members of** Box Pre School Playgroup 

**On accounts for the year** 31 August 2023 **Charity no** 1035359 **ended (if any)** 

**Set out on pages** 3 

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 August 2023** . 

**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

**Independent** I have completed my examination.  I confirm that no material matters have **examiner's statement** come to my attention ( ~~other than that disclosed below~~ *) in connection with the examination which gives me cause to believe that in, any material respect: 

- accounting records were not kept in accordance with section 130 of the Act or 

- the accounts do not accord with the accounting records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

* _Please delete the words in the brackets if they do not apply._ 

**Signed:** Lynne Gregory **Date:** 10 June 2024 **Name:** Lynne Gregory **Relevant professional** FCA (ICAEW) **qualification(s) or body** Membership number 8311249 **(if any): Address:** Orchard Lea Devizes Road Box, Wiltshire SN13 8EF 

**October 2018** 

**IER** 

1 



## **Section B                           Disclosure** 

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

**Give here brief details of any items that the examiner wishes to disclose** . 

None 

**October 2018** 

**IER** 

2 



|**Accounts 2022-2023**||||||
|---|---|---|---|---|---|
|**Profit and Loss Account**||||||
|||||||
||**Opening**<br>**Balance**|**Actual**|**Actual**|**Actual**|**Total**|
|||**AUTUMN**<br>**Term**|**SPRING**<br>**Term**|**SUMMER**<br>**Term**||
|**Gross Revenue**||||||
|Grant||21,382|11,258|28,551|61,192|
|Billed||4,224|9,508|5,081|18,813|
|Other||4,140|30|-|4,170|
|||**29,747**|**20,796**|**33,632**|**84,175**|
|||||||
|**Fundraising**||||||
|Events||10|251|315|576|
|Donations||516|714|519|1,749|
|Other||-|-|-|-|
|||**526**|**965**|**834**|**2,324**|
|||||||
|**Total Revenue**||**30,273**|**21,761**|**34,466**|**86,500**|
|||||||
|**Expenses**||||||
|Salaries||22,703|16,487|27,019|66,209|
|PAYE and NI||3,126|2,204|2,973|8,302|
|Training||735|195|435|1,365|
|Uniforms||195|69|231|494|
|Other People Costs||50|113|408|571|
|Activities - Sport,Circus etc||474|920|434|1,828|
|Books & toys||105|270|84|459|
|Stationaryand Art Supplies||277|175|134|586|
|Computer and Photocopier||836|597|108|1,540|
|Trips and Events||468|325|600|1,393|
|Snacks||457|251|460|1,167|
|Rent||1,220|915|1,525|3,660|
|Plumbing,Decorating,Repairs and Renewals||389|424|(33)|780|
|fundraisingexpenses||-|-|-|-|
|Cleaner & Bins||1,332|1,021|(10)|2,342|
|Accountancy||1,309|682|1,798|3,789|
|Insurance||788|-|846|1,634|
|Ofsted Reg||13||-|13|
|Advertising||99|246|147|492|
|Donations||-|-|-|-|
|Other||579|118|455|1,151|
|PettyCash(consumables & admin)||-|92|-|92|
|**Total Expenses**||**35,154**|**25,104**|**37,611**|**97,869**|
|||||||
|**Profit/(Loss)**||**(4,881)**|**(3,343)**|**(3,145)**|**(11,369)**|
|||||||
|||||||
|||||||
|**Balance sheet**||||||
|||||||
|Bank Balance|39,117.34|34,363.78|30,086.57|26,091.94||
|PettyCash|220.00|92.20|1,026.64|1,876.29||
|Debtors|-|-|-|-||
|Creditors and Accruals|-|-|-|-||
|Profit and loss reserve|(39,337.34)|(34,455.98)|(31,113.21)|(27,968.23)||
||**-**|**-**|**-**|**-**||



**October 2018** 

**IER** 

3