Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 09 2020 To 31 08 2021
Section A Reference and administration details
Charity name Box Preschool Playgroup Other names charity is known by 1035359 Registered charity number (if any) 1035359
Charity's principal address Jubilee Centre / Hall, Market Place, Box, Wiltshire Postcode SN13 8NZ
Names of the charity trustees who manage the charity
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Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
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| Carla Chignell | Chair | From October 2020 | ||
| Jo Hall | Treasurer | |||
| Yvonne Jenkinson | Ofsted representative |
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| Sophie Beazer | ||||
| Helen Wootton | Secretary | From October 2020 | ||
| KellySmith | From October 2020 | |||
| Laura Kent | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)
Yvonne Jenkinson – supervisor and trustee
Section B Structure, governance and management
Description of the charity’s trusts
Constitution adopted 25 November 1991 Type of governing document (eg. trust deed, constitution) Pre School Learning Alliance Constitution (membership number 263690) How the charity is constituted (eg. trust, association, company) Volunteer initially then elected at AGM by current committee and outgoing Trustee selection methods members. Existing members re-elected by outgoing members (eg. appointed by, elected by)
Additional governance issues (Optional information)
Registered with Ofsted and a member of the preschool learning alliance, You may choose to include Box Preschool’s mission is to create a safe environment of learning additional information, where through play. It is administered by the trustees, all of whom undertake a relevant, about: CRB check, have safeguarding training, understand the policies of the • policies and procedures preschool and sign a confidentiality agreement. Yvonne Jenkinson is the nominated Ofsted representative and child welfare protection officer. adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Aim is to provide affordable pre-school childcare to the residents of Box and to ensure that the costs for sessions are covered through fees and grants, with fund raising used to fund additional / exceptional items Summary of the objects of the required. charity set out in its governing document
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Established over 40 years ago, Box preschool is at the heart of the community and has been nurturing toddler and preschools of Box since it was founded. The preschool offers a homely, calm environment with structured play and specific sessions for movement, music, PE and other sessions, well regarded for the rising 5’s.
Ofsted registered for 26 children aged 2-5, open throughout the school year (term times only), Monday to Friday, 8:30am – 3:30pm.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
and to ensure that the costs for sessions are covered through fees and grants, with fund raising used to fund additional / exceptional items required.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Continued to welcome new children throughout the course of FY2020/21, with changes to operational practices in place to enable safety for children, staff and parents. Closure was minimised and, when it was legal to operate an early year setting, we were open.
Fundraising has been minimal and mainly virtual due to lack events possible this year. This has enabled investment in materials and equipment for the children.
Finances have been managed to ensure losses where kept to a minimum despite closure reducing income, whilst still bearing overheads.
Positive feedback and understanding, from parents, regarding the way things were handled in the pandemic.
Our ‘little acorn’ preschoolers settled into school in September 2021, with the transition well con-ordinated despite bubbles and lack of school visits, testament in part to their preparation under the experienced hand of the staff at Box Preschool Playgroup.
During the FY 20/21 a fee increase was agreed for Jan 2022. This will ne mentioned in next year’s trustees report.
We have had to over-resource in FY2021 to manage uncertainties regarding sickness and isolation. This, plus pay rises to address cost of living, are shown as a higher cost in salaries in our annual accounts.
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Section E Financial review
We always aim to keep £20-25k+ in reserve and have no intention to Brief statement of the reduce this, especially based on what we saw during FY1920 and then charity’s policy on reserves again in FY2021.
Details of any funds materially in deficit
Further financial review details (Optional information)
Principal source of funding is fees paid by parents and grants received You may choose to include for over 3s. Additional fundraising supports costs, too. Decisions re. additional information, where spend are approved by the Treasurer and, if extraordinary, the Chair and relevant about: / or wider committee.
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Carla Chignell Full name(s) Joanne Helen Hall Position (eg Secretary, Chair, Treasurer etc) Date 29 April 2022
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Accounts 20202021 Profit and Loss Account
| Gross Revenue Grant Billed Other Fundraising Events Donations Other Total Revenue Expenses Salaries PAYE and NI Training Uniforms Other People Costs Activities - Sport, Circus etc Books & toys Stationary and Art Supplies Computer and Photocopier Trips and Events Snacks Rent Plumbing, Decorating, Repairs and Renewals fundraising expenses Cleaner & Bins Accountancy Insurance Ofsted Reg Advertising Donations Other Petty Cash (consumables & admin) Total Expenses Profit/(Loss) Balance sheet Bank Balance Petty Cash Debtors Creditors and Accruals Profit and loss reserve |
Actual Actual Actual AUTUMN Term SPRING Term SUMMER Term 20,956 19,086 27,798 67,840 49,992 17,848 5,952 5,944 7,658 19,554 27,229 (7,676) 500 - 500 - 500 26,908 25,530 35,456 87,894 77,221 10,673 - 779 779 1,697 (918) 7 175 280 462 250 212 180 - - 180 104 76 187 954 280 1,421 2,050 (630) 27,095 26,484 35,736 89,314 79,271 10,043 18,746 15,385 25,146 59,278 46,524 12,754 2,679 2,224 2,104 7,008 4,354 2,654 166 90 263 519 1,379 (860) 117 105 71 293 32 261 376 48 138 563 246 317 - 15 - 15 4,254 (4,239) 225 30 379 634 1,513 (879) 147 126 382 654 1,186 (532) 47 115 648 810 653 157 - - 165 165 1,031 (866) 355 154 491 999 598 401 1,220 915 1,525 3,660 3,660 - 205 - 734 939 2,300 (1,361) 40 947 113 1,097 2,157 1,715 442 1,184 799 1,086 3,069 2,731 338 782 782 759 23 75 13 88 50 38 - - 1,198 1,198 989 209 - - - 794 654 (53) 1,395 407 988 141 24 9 173 876 (703) 27,463 20,796 36,180 84,399 75,256 9,144 (368) 5,687 (444) 4,915 4,015 900 50,479.44 48,786.27 53,234.92 53,550.10 32.10 1,225.43 2,464.25 997.45 (333.50) - - 794.86 201.80 - - (87.50) (50,379.84) (50,011.70) (55,699.17) (55,254.91) - - - - - Should always equal zero Opening Balance Total Prior Year Variance |
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Box Preschool Playgroup
On accounts for the year 31 August 2021 Charity no 1035359 ended (if any) Set out on pages 1,2,3 (remember to include the page numbers of additional sheets)
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to:
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examine the accounts under section 43 of the 1993 Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and
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to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
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Independent In connection with my examination, no matter has come to my attention
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examiner's statement (other than that disclosed below *) 1. which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 41 of the 1993 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act
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have not been met ; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Please delete the words in the brackets if they do not apply.
Signed: Date: 29 May 2022 Name: Jennifer Cloke Relevant professional Chartered Accountant FACA qualification(s) or body (if any):
Address: Tangara, Ashley, Box, Corsham, Wiltshire, SN13 8AQ
1
IER
April 2012
Section B Disclosure
Only complete if the examiner needs to highlight material problems.
2
IER
April 2012
Give here brief details of any items that the examiner wishes to disclose .
3
IER
April 2012