## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 09 2020 **To** 31 08 2021
## Section A Reference and administration details
**Charity name** Box Preschool Playgroup **Other names charity is known by** 1035359 **Registered charity number (if any)** 1035359
**Charity's principal address** Jubilee Centre / Hall, Market Place, Box, Wiltshire **Postcode SN13 8NZ**
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Carla Chignell|Chair|From October 2020||
||Jo Hall|Treasurer|||
||Yvonne Jenkinson|Ofsted
representative|||
||Sophie Beazer||||
||Helen Wootton|Secretary|From October 2020||
||KellySmith||From October 2020||
||Laura Kent||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
1
**Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
Yvonne Jenkinson – supervisor and trustee
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution adopted 25 November 1991 Type of governing document (eg. trust deed, constitution) Pre School Learning Alliance Constitution (membership number 263690) How the charity is constituted (eg. trust, association, company) Volunteer initially then elected at AGM by current committee and outgoing Trustee selection methods members. Existing members re-elected by outgoing members (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
Registered with Ofsted and a member of the preschool learning alliance, You **may choose** to include Box Preschool’s mission is to create a safe environment of learning additional information, where through play. It is administered by the trustees, all of whom undertake a relevant, about: CRB check, have safeguarding training, understand the policies of the • policies and procedures preschool and sign a confidentiality agreement. Yvonne Jenkinson is the nominated Ofsted representative and child welfare protection officer. adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
Aim is to provide affordable pre-school childcare to the residents of Box and to ensure that the costs for sessions are covered through fees and grants, with fund raising used to fund additional / exceptional items **Summary of the objects of the** required. **charity set out in its governing document**
**TAR**
2
Established over 40 years ago, Box preschool is at the heart of the community and has been nurturing toddler and preschools of Box since it was founded. The preschool offers a homely, calm environment with structured play and specific sessions for movement, music, PE and other sessions, well regarded for the rising 5’s.
Ofsted registered for 26 children aged 2-5, open throughout the school year (term times only), Monday to Friday, 8:30am – 3:30pm.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
and to ensure that the costs for sessions are covered through fees and grants, with fund raising used to fund additional / exceptional items required.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Continued to welcome new children throughout the course of FY2020/21, with changes to operational practices in place to enable safety for children, staff and parents. Closure was minimised and, when it was legal to operate an early year setting, we were open.
Fundraising has been minimal and mainly virtual due to lack events possible this year. This has enabled investment in materials and equipment for the children.
Finances have been managed to ensure losses where kept to a minimum despite closure reducing income, whilst still bearing overheads.
Positive feedback and understanding, from parents, regarding the way things were handled in the pandemic.
Our ‘little acorn’ preschoolers settled into school in September 2021, with the transition well con-ordinated despite bubbles and lack of school visits, testament in part to their preparation under the experienced hand of the staff at Box Preschool Playgroup.
During the FY 20/21 a fee increase was agreed for Jan 2022. This will ne mentioned in next year’s trustees report.
We have had to over-resource in FY2021 to manage uncertainties regarding sickness and isolation. This, plus pay rises to address cost of living, are shown as a higher cost in salaries in our annual accounts.
**TAR**
4
## **Section E Financial review**
We always aim to keep £20-25k+ in reserve and have no intention to **Brief statement of the** reduce this, especially based on what we saw during FY1920 and then **charity’s policy on reserves** again in FY2021.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
Principal source of funding is fees paid by parents and grants received You **may choose** to include for over 3s. Additional fundraising supports costs, too. Decisions re. additional information, where spend are approved by the Treasurer and, if extraordinary, the Chair and relevant about: / or wider committee.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Carla Chignell **Full name(s)** Joanne Helen Hall **Position (eg Secretary, Chair,** Treasurer **etc) Date** 29 April 2022
**TAR**
5
## **Accounts 20202021 Profit and Loss Account**
|**Gross Revenue**
Grant
Billed
Other
**Fundraising**
Events
Donations
Other
**Total Revenue**
**Expenses**
Salaries
PAYE and NI
Training
Uniforms
Other People Costs
Activities - Sport, Circus etc
Books & toys
Stationary and Art Supplies
Computer and Photocopier
Trips and Events
Snacks
Rent
Plumbing, Decorating, Repairs and Renewals
fundraising expenses
Cleaner & Bins
Accountancy
Insurance
Ofsted Reg
Advertising
Donations
Other
Petty Cash (consumables & admin)
**Total Expenses**
**Profit/(Loss)**
**Balance sheet**
Bank Balance
Petty Cash
Debtors
Creditors and Accruals
Profit and loss reserve|**Actual**
**Actual**
**Actual**
**AUTUMN**
**Term**
**SPRING**
**Term**
**SUMMER**
**Term**
20,956
19,086
27,798
67,840
49,992
17,848
5,952
5,944
7,658
19,554
27,229
(7,676)
500
-
500
-
500
**26,908**
**25,530**
**35,456**
**87,894**
**77,221**
**10,673**
-
779
779
1,697
(918)
7
175
280
462
250
212
180
-
-
180
104
76
**187**
**954**
**280**
**1,421**
**2,050**
**(630)**
**27,095**
**26,484**
**35,736**
**89,314**
**79,271**
**10,043**
18,746
15,385
25,146
59,278
46,524
12,754
2,679
2,224
2,104
7,008
4,354
2,654
166
90
263
519
1,379
(860)
117
105
71
293
32
261
376
48
138
563
246
317
-
15
-
15
4,254
(4,239)
225
30
379
634
1,513
(879)
147
126
382
654
1,186
(532)
47
115
648
810
653
157
-
-
165
165
1,031
(866)
355
154
491
999
598
401
1,220
915
1,525
3,660
3,660
-
205
-
734
939
2,300
(1,361)
40
947
113
1,097
2,157
1,715
442
1,184
799
1,086
3,069
2,731
338
782
782
759
23
75
13
88
50
38
-
-
1,198
1,198
989
209
-
-
-
794
654
(53)
1,395
407
988
141
24
9
173
876
(703)
**27,463**
**20,796**
**36,180**
**84,399**
**75,256**
**9,144**
**(368)**
**5,687**
**(444)**
**4,915**
**4,015**
**900**
50,479.44
48,786.27
53,234.92
53,550.10
32.10
1,225.43
2,464.25
997.45
(333.50)
-
-
794.86
201.80
-
-
(87.50)
(50,379.84)
(50,011.70)
(55,699.17)
(55,254.91)
**-**
**-**
**-**
**-**
**-**
Should always equal zero
**Opening**
**Balance**
**Total**
**Prior**
**Year**
**Variance**|
|---|---|
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Box Preschool Playgroup
**On accounts for the year** 31 August 2021 **Charity no** 1035359 **ended (if any) Set out on pages** 1,2,3 (remember to include the page numbers of additional sheets)
**Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to:
- examine the accounts under section 43 of the 1993 Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and
- to state whether particular matters have come to my attention.
**Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
- **Independent** In connection with my examination, no matter has come to my attention
- **examiner's statement** (other than that disclosed below *) 1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 41 of the 1993 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act
- have not been met ; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 29 May 2022 **Name:** Jennifer Cloke **Relevant professional** Chartered Accountant FACA **qualification(s) or body (if any):**
**Address:** Tangara, Ashley, Box, Corsham, Wiltshire, SN13 8AQ
1
**IER**
**April 2012**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material problems.
2
**IER**
**April 2012**
**Give here brief details of any items that the examiner wishes to disclose** .
3
**IER**
**April 2012**