64 Annual General Meeting of Portreath Surf Life Saving Club 16th October 2022. Membets Present: Emify Haynes. Andrea Haynes, Nikki Kendall. Katy Whear. Penny Whear, Simon Lewis. Jay O'Donnell. Paul Carpenter, Mike Green. Ollie Shilston. Matt Bull. Sam Bateman. Chris Wiles. Jo Rowe. Steve Hancock. Sue Keith, Emma Phillip5. Charlie Haynes. Susan Bray. George Haynes, David Green. Diane Green. Apologies: Sue Jago, Piran Phillips Rob Phillip5. Minutes of the 2021 AGM: Read out by the Chairman. accepted as a true accounL Chaimians Reportr. Welcome to the 64 Annual General Meeting of Portreath Surf Life Saving Club. The year started with some winter ski paddlin& then National Stillwater Events and then got on to the beach and provided voluntary patrols during the Easter and May holiday5. The season continued as normal wrth qualifications and award training taking pla, surf life saving activitie5 taking pla on the beach for all ages and a full programme of local competitions, national selection events and Natlonal Championships. The club continued to train Life8uards and again a large number of club members went on to paid employment with the RNU. With a full events calendar in pla the club was successful at the Cornish Championships, Nipper, Youth and Masters National Championships, creating many more National Champions. The club then went on to claim its Iyh consecutive Open National rrtle, with a great team made up of all age5 from across the club with many family members competing in the same team and the Surfboat was back in the Championships. We then had the World Life5aving Championships 2022 ID Italy with Piran Phillips and Annie Williams both selerted to represent the Great Britsin Lifesaving Teams. The dub sent a small team of masters to the championships with David Green and Geor8e Haynes both becoming World Champions in their age groups, Craig Salamone and Sarah Anderson claimin8 individual medals and the four of them becomin8 World Champions in the relays. l am personally buzzing that surf life saving competitrons are back up and runnin& iys a fantastic sport and lifestyle for all from Nippers to Masters and already lookir6 forward to summer 2023. As Chairman I would like to see several plans and goals achieved over the next few years: In 2023: New Disabled lift to be installed and further upgrading of the clubhouse Voluntary lifesaving patrols at Easter, May bank Holiday and October half tenn. To double the nurnber of coaches. trainer5, assessors and water safety cover Introduction of a Nipper CompetTtion Squad To hold a dub championship for all ages { including Tug of Warl Retsin the National Championship Te for the i* time Take a team to the European Lifesaving Championships in Belgium (Interclub & Masters) in September Next 5 years Full voluntsry lifesaving patrol with bathing area at Easter. May Bank Holiday and October half term Increase the number of Nippers
Win the national Championship fitle 20 X and win at either a Nipper or Youth Nationals Attend the Worfd and European Championships each year David Green-chaimian Club Captsins Report October 2022 2022 was a big yearforsurf ilfe Saving in general. A COVID free season saw Portreath run some winter paddling sessions at Swanpool Beach in Falmouth that was always well represented. a thankyou 8oes out to David Green for towing the trailer to these sessions. Our pool training stsrted at Redruth. where as a dub we took over Redruth School pool - Monday nights by the Surf Squad. Tuesday nights the youth, Wednesday night5 the masters and open and Friday our large nippergroup. AdubThankyou to all ourcoaches thatgave up their time to help coach throughout the winter. Portreath had great numbers at the Cornish Stillwater championships throughout the age5 and come out Cornish Stillwater Champions in the Open. Mosters and Youth. Nippers finishing a respectable 6th. This led us nicely onto the National Stillwaters competitions which saw Portreath on the road to Wales and well represented. Our small Master5 team finished the pool season with a 4th in Britain. Our even smaller open team finished in 7th and our youth a fantsstic 3rd place nationally. Portreath ran patrols over the Easter holidays, a thank you goes to Danny Marsh for getting our patrols back up and running. something the dub has missed for some time; we hope Tom Bolt contlnues this very important role within our dub. We then started our summer program with our 1st annual Spring Camp. All thorou8hly enjoyed and special mention goes out to Piran Phillip5 for organising. Thi5 season it seemed the ocean gods We kind to U5 and allowed us to train without many if any cancellations. Our club ran some 8reat sessions throughout the surnmer with the club being open 6 day5 a week with some moming and evenirE sessions available. We are very lucky to have so many sessions available for members so a huge thanks to all our coaches over the Season. Portreath hosted a lot of gIonal events in the 2022 season with the Open, Masters, Youth and Nippers all being contested in our cove. Portreath became the Open Cornish Champions and the youth also won for the first time in sorne years with the Masters achieving 5th place. Our Nippers finished 6th in a very competitive category. We also saw some fantastic, fun ra5 in the twilight events ran by the Cornwall region with clubs around Cornwall hosting. Our nippers h05ted Hayle to an inter dub competition that looked brilliant and allowed'new to racinl nippers compete against another club in a friendly environment The GBR trial saw 2 athletesfrom vfsLSC successfully picked to repsentthe country at the World Champs in Italy. Annabelle Williams eamed herfirst GBR cap representing the Youth Team and Piran Phillips also eamed his first GBR cap raang in the Open team.
The team hit the road for Nationals week at Brankwrne. A brilliandy organised event! A weekend of pure sunshine saw a Masters competition in English waters ban wetsuits! Portreath. with a strong team came away 3rd in the master& In the youth. 9th and the Nippers Ilth. With the unfortunate passing of Her Majesty the Queen so dose to the British Open National Championship it was decided by SLSGB to cancel day one and only compete day two. a huge shame for our very large Open team of 47 where team events where not contested. The team still managed to take away the overall a8gre8ate and become National open champions forthe 17th consecutive year! Our chalmian pushed and pushed and managed to eventually tske a team to the World Championships in ltsly which saw some outstanding suIts. Our small team of 3. David. Craig Salamone and George Haynes rnanaged to achieve plenty of medals becoming world individual champion5 plus Taplin, Ski relay and Board relay champs. Club member Sarah Anderson, racing team events for Polzeath also came away with World medalsl As a club we were very proud to get Portreath back on top at a World level and cannot wait forthe inter club championship in Belgitsm next September, here we will hope to tske a stron8 Open and Masters team and eat plenty of Belgium chocolate! As we take October off for the coaches to recharge. the new season is on the horizon and there is plenty more to look forward too. Winter paddling. Stillwatertrainin& New Yearfs Eve party, Pool comps, Spring Camp. Summer sessions and competitions and a Sumrner Soual Tour. plus an international European competition for the green army. We would like to again thank all the help our parents. supporters and members Continually do when h05ting events and at our training sessions BUT we must not rely on the same few and always welcome any helpers that wish to a5SiSt and any the running of the club. We've always been very lucky to have so many dedicated volunteers. I believe Portreath Surf Life Saving Club is the premier club in Britain. this would not be possible without the help from all. I would also like to thank all previous committee members who have stood down from our last season's committee for all their hard work and look fonvard to working with some new. fresh faces in the coming season. You'll all soon find out how David doesn't shut up. Note: It has been great to be back to normal after COVID. our membership numbers are increasing and we need more Level l and Level 2 Coaches, along with rnore Trainer/Assessors and Safety Cover The Coaching rtIfiCateS cost £80 for Level l and £130 for Level 2. once you have completed the 10 hours coaching to get the rtificate the dub will 1Mbur5e your fee. Courses are belng held in November at Portreath SLSC please gIster on the SLSGB MIS.
Portreath Surf Lifesaving Club Treasurers Report 2022 I am pleased to present the Treasurers Report for the financlal year ended 30 September 2022. As you will see from the first page. there is a substantial net decrease over the year in the dub's bank balances of £13,437.18 Ith the club ending the financÈal year with £35,742.22 in the bank. It is difficult to compare 2020121 with the 2021122 accounts as the dub had received a lot of help in the form of covid grants but as activities and use of the clubhouse was very Ilmited the dub's expenses were much lower than nornial. With the dub's bank balances being the highest they have been, the committee made decision that most of the excess funds VKJuld be spent on getting the clubhouse into a good state of paIr. This indudes new dadding and repairs to the seaward elevation, new boller5 and repair or replacement of the disabled lift. Also, earty in 2022 a section of the roof was damaged by a storm although most of this repair was covered by an Insurance claim. We are now a considerable way through this program of repalr, havlng spent £26,389.55. When thls work has been completed and the bank balances reduced, the club will then be in a positlon to apply for any grants avallable for new equipment. Despite thls, over £10,000 has been spent on necessary equipment as detailed on the final page. The club has been fortunate to recelve several donations, totalllng £2,793.86 for whlch we are very grateful and the funds received from hi of the clubhouse has Increased to £8,402.82. On page 2 you will see a zero agalnst event hosting although the club has hosted events. The cost and income from these events has, this year. been included under fundraising as there has been so mudi overlap. The RNLI is now completely up to date wlth vthat they owed the dub having paid alrnost £5,000 in the year 2021122. The bar is in a much stronger posltion agaln, havlng had to start from scratch agaln In the prevlous year. The costs for 2021122 being £6,362.19 against takings of £12.282.64. Fortunately, back In Aprll I had been able to fix the dub's electriaty unit price until 2025 so we are protected from the huge rises that other businesses are experiencing. All of the breakdowns relating to the notes are on the last two page5 and should be self explanatory. Thls concludes my report ft)r the year 202112022. Susan BT3y Honorary Treasurer Portreath Surf Lifesaving aub
PORTREATH SLSC BANK ACCOUNT BALANCES END OF YEAR REPORT TO 30TH SEPTEMBER 2022 2022 2021 Lloyds Current Account Lloyds Deposit Account 39,148.78 28.792.99 Surplus receipts/expendlture In the Year 49,179.40 113,437.18) 38.792.59 10,386.81 As at 30 September 2022 Lloyds Current Account Lloyds Deposit Account 25,709.99 10,032.23 39,148.78 10,030.62
PORTREATH SLSC RECEIPTS AND PAYMENTS ACCOUNT END OF YEAR REPORT TO 30711 SEPTEMBER 2022 INCOME 2022 2021 Memberships and Racks Swimming Donatlons and Grants Sale of Equipment Clothing Sales Fundraising Event Hosung Dinner and Dan Competition Fees Exam & Course Fees Hire of Hall Bar Takings Deposlt Interest Sundrles 22.999.98 5,972.21 2.793.86 24,220.16 107.00 19040.00 2,270.01 7.971.81 11.00 2855.76 10,012.77 180.00 8,402.82 12,282.64 1.60 198.12 171.71 iooo.00 2474.15 1.02 75,931.13 50,078.92 EXPENDrnIRE Water Elettric5ty 1,435.16 1.897.09 1235.00 666.89 2 210.61 7.454.75 8.102.00 8.523.00 10.284.50 26,389.55 9.773.25 2.560.54 2.156.45 1.581.46 5.126.75 903.87 6.362.19 150.00 160.86 fA6.34 Phone Insuran 992.12 1506.14 3,305.46 12,312.78 616.00 7,267.84 4,693.13 Memberships Pool Hlre Equipment Repairs and Maintenan Competition Fees Exam Fees. Courses and Manuals Clothing Purchases Consumables, Cleaning and Wth Disposal Fundraising Sundry Expenses Bar purchases Intemetlwebsite 1,345.00 4.765.59 826.27 301.86 690.56 3,417.62 150.00 89,368.31 36,692.11 EXCESS INCOME (EXPENDrnJRE) 13 437.18 10 386.81
NOTES ON THE RECEIiYfs AND PAYMENTS ACCOUNT END OF YEAR REPORT TO 30Th SEiYfEMBER 2022 Donations & Grants Rednjth knons Portwth Irnprovemts Comnwttee Portreath Partsh Counal Use of Bea¢h Wheelchatr Film Company In memw of Frank Tjttrail 2022 100.00 382.82 250.C(I 25.00 1,300.00 736.04 Hall Hlrn H20 Marsh NHS O'Donnell PurpleGecko RNU Salamone Styles Widdershoven Wllkne 1.325.00 141.00 335.00 215.00 230.CKJ 4.926.82 740.00 50.00 220.00 220.00 Sundry Income RSA Insuran aalm Traller Fees 3.040.00 3.43 Equlpment Co%t Board Repalrs Defib Batteries and pa Card readers Gas and thy9en Gym equlpment Water safety equipffnt Racking and strye Trailers Surf tvat seat and oar Gas BBQ Drywlpe t<)ard GèzetLJ repair Frie and freezer Kitchen equIpent JEWJ Sttvage Hose and buckets 1,370.00 287.94 93.60 472.80 239.92 427.87 Im3.21 1,794.91 1.500.Ch) 24.00 35.r i.S40.00 416.31 88.94 aubho•Js* Repalrs/Malnt•nawi Irnp FTraintenan Rentoknl Burlding repaws FI mainta)an Container siting Electrical Keys New shutter5 Plumbirtg and new bryler 2.382.00 470.16 6.879.10 735.60 1.163.28 145.16 5.569.20 Sundry Expenses Zoc 222.(K) 129.51 159.CXI Stationery SLS C(Knwall Afflliation Fuel for towing trailer HeaFth 6rLd Safety 92.LKI 243.36
Report to the Trnsteu of Portreath SISC for the Year Ended 30 September 2022. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 ("the ACV). The charity's trustees consider that an audit is not required for this year under section 144 of the Att and that an independent examination is needed. It is my responsibility to: . examine the accounts under settion 145 of the Charities Att, . to follow the applicable Dlrections given by the Charity Commlssion (under sectlon 145(5)(b) of the Act),. and . to stste whether partlcular matters have corne to my attention Basis of independent examinerfs statement My examination was carried out in accordance with the General Directlons given by the Charlty Commission. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also indudes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the eviden that would be requlred in an audit, and consequently no opinion is given as to whether the accounts present a 'true and falr vlew and the report is Ilmited to those matters set out in the statement below. Independent examlner's statemert In connection with my examlnation. no material matters have corne to my attentFon whlch glves me cause to believe that in, any material respect: . the accounting records were not kept in accordan wlth settton 130 of the Charlttes Art. or . the accounts did not accord with the accounting records," or . the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charlties (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered a5 part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Ian D Moores FCA Chartered Accountant Evergreen. Greenwith Rrf Pemnwell Ststion Truro TR3 7LT 18 May 2023
Election Of Club Officers Chairperson Vice Chairperson Hon. Secretsry tiane Green Hon. Treasurer Susan Bray Club Captain VI Club Captain Club Patrol Cfx)rdinator Piran Phdlips Safeguanling Officer #1 Safeguarding Officer *2 Club Training CrdinatOr Membership Secretary Nipper Manager #1 Matt Bull Nikki Kendall Katy Green Nipper Manager Ir2 Nipper Administrator Youth Manager #1 Yolrth Administrator Matt Bull JOR Masters Manager Surf Boat Captain Gear Steward Club Steward Quartennaster {Unifom)} Social Secretary Committee Member #1 Emma Kervjalt Emily Haynes Committee member IF2 Committee member Ollie Shilston All the nominations were proposed by George Hayr and seconded by David Green and agreed by a show of hands by those Pftt at the meetin8.
Membership Fees Membership fees had not increased for 4 years and with costs risiffg at present it was proposed to Increase the membership by £5 acr055 the board and change the category for Nipper/Juniors to the Silver+ as they partiapate in a lot more session5. If pants wish to join the club as a supporter. it would be the Blue Level. Meetlng Closed at 3p Open forum Chris Wlles: a lot of nippers are going through to the juniors. and we realty need more kitfor thern. As our club fvnds are used for the Ongoi repairs. we can stsrt apptying for grants but need to ensure we have enough Storage. A lot of the dub kit does get dama8ed members and coathes need to take care of the kit we have. we spent £1370 on board repairs alone last year. If there is anyone who can help out with kit repairs, please speak to David. Rack fees for privats kit are due by May and we need to set a new uiterion forstordge of private kit and try and increase Spa in the ski room. Kit space need to be available to active members only, there are no skis on the waitin8 list at the Psent and just 4 boards on the lisL Ollle commented that we need more rescue tubes for safety cover and possibly rn0 cans as well as more sets of flags and equipment to use when we a not able to get in the sea. Remlnder to all members the car park is available to members only and coathe5 and managers have priority, the barrier cannot be moved- PAL in%sts it 5tay5 in the same position. We will send a car parkin8 message out to all members. Still hoplnB someone wlll come foTward who will update our website. the dub is lookin8 to use a different system of communication-a lot of Sport dubs are usin8 the SPOND App for inforniing members of trdining etc We need to think about a new President forthe dub.
poptpeaib Supl Llfe Saving £lub SthfLk Savfftg Corrnwll aThYthe &Jrf Llfv Savlng X4AII Ml•ll 111 CrrfTwall UK. Td. 012 842746 &SryE The Trustees Annual Report of Portreath Surf Life Saving Club for the year ended the 30th of September 2022. Legal and administrative details I-{ality name -Portreath Surf Life Saving aub 2-Charity registration number - 1035244 3-Principal address - Valley Croft, New Pothath Road, Rednth, Comwall, TR16 4HN 4- Governing instrument - a constitution adoWed in September 2016 and updated in 2021. 5-Objerts of the charity - the aim of the dub is to save a life whether by prevention or by rescue from the beach 6-Advisers - Bankers - Uoyds Bank plc 7- The names of the trustees who served in the year are as shown on the annual retum. 8- The club committee, who are appolnted annually by the members, apwlnt trustees by a majority decision. Activitles In the year The club continued to fulfil its primary functlon of prevention of1055 of Ilfe on Portreath Beach with no drownings occurring In the year. The membership level was maintalned wlth the dub successfully training many members enabling them to pass lifesaving exams and to compete locally, Nationally and Intemationally in the Surf Llfesaving Sport whilst complying with Covid-19 lockdown and subsequent restrictions. Reserves Policy With a building that is potentially expensive to maintain it is the policy of the club to build up sufficient resourtrs to ensure the long-term wability of the propty and to be able to replace and maintain equipment when required. It has been agreed to keep a balance of £10,000 in Uoyds Bank Savings Account for this purpose. Trustees Responsibilities in relation to accounting matters Laws applicable to charities in England and Wales requires the trustees to Prepa financial statements for each financial year Vdhich give a true and fair view of the charity's financlal activities during the year and of its finanoal position at the end of the year. In preparing financial statements giving a true and fair view, the trustees should follow best practise and: Select suitable accounting poliaes and then apply them Consistent Make judgements and estimates that are reasonable and prudent stste whether applicable accounting standards and statements of recommended Practise have been followed. subject to any departures disclosed and explained in the finandal statement: and Prepare the finanaal statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible ft)r keeping proper accounting records whith disdose, with reasonable accuracy the financial wsition of the charity and whith enables them to both ascertain the finanaal position of the tharity and which enable them to ensure the financial statements comply with applicable law, regulations and trust deed. They are also responsible ftir safeguarding the assets of the charity and hen taking reasonable steps for the pventIOn and detection of fraud and other Irregularities