63 Annual General Meeting of Portreath Surf Life Saving Club Saturday 27th November 2021. Members presentr. Danry Marsh. Steve Hanco(*. Lisa Johns. Jackjohns. Paul Skinner. Rob Phillips, Steve Bowens. Piran Phillip8 Katy Green. Sam Bateman, Emma Phillips, Penny whear. Simon Homer, Sally Horner, Nikki Kendall. Diane Green. Susan Bray. George Haynes. David Green Apologie& Susan Jago, Steve Farnell, Chris Wile% John Ridwrd5. Jay (YDonell. Matthew Bull. Rachel Turner. Minutes of the 2020Annual General NleetinK. This meetin8 was held on zoom. the minutes were ad out and there were no matters arisin8. chaimn'S Reprt Welcome to the 63" AGM of Portreath SLSQ This year has been fairly like that of 2020 but with increased acbvitses and some competit¥ons taking place again. during this peri members have continued to SUPPOrt the club in these difficult times and participation has been strong across all ages. The season firsdy gotgoing with the dubsfirst everAGM via ZOOM. this vra5 also the format for the club committee meetings which enabled us to keep the dub moving fonNard through the pandemic We then got onto the beach and provided voluniary patrols during Easterand May holiday& The season continued 05 nomial with qualifications and award training taki pla. surf lrfe savirvd activities tsking place on the beach for all ages and a small program of local carnivals and a national camival. The club continued to train lifeguards and again a large number of dub members went on to paid employment wtth the RNU. Thi5 has now continued into the winter with the dub providing free swimming for all members until Christmas and the dub ha reintroduced winter paddling I personally cannotwait torcompetitions to restarL this is a bE part of surf life saving and l am sure many have missed them overthe last 2 years. EarEy indi(ztions from SLSGB are that there will be Stillwater Lifesav1 Competitions overthe winter. NatioTral Championships will return next year and the Masters Workl Ltfesaving Championships in ltsly in September. all subjett to COVID of course. As Chainman I would like to see severdl plans and goals athieved overthe next few Yea In 2022". New boiler 5yStem to be installed. new disabled lift to be installed, upgrading and reconfiguring gear rooms and flrIng repair5 throughoutthe club. New surftjoat trdiler & cover and upgrading both gear trailers. Voluntary lrfesaving patrols at Easter. May Bank Holiday and (ktoberhalfterm. To carry out a full voluntsry patrol wtth bathing area. To double the number of coaches. trainers. assessors and watersafety cover. To hold a dub championship for all ages {indudirE Tug of War) Retain the National Champio%hIp frfe To take a team to the Workl Masters Championships in Itafy in September Next S Years: Full voluntary Itfe54ving Patrol wtth bathing area at Easter. May bank Holiday and October half tenn. Increase the number of Nippers Win the National Championships Te 20 X Win the National Nipper CharnpionshiplNatiorkil Youth frtle/ National Surf Boat Champs. Attend World and European Championships each year David Green. Chairman
BANK ACCOUNT BALANCES END OF YEAR REPORT TO 30711 SEPTEMBER 2021 2021 2020 Lloyds Cutrent Account Lloyds Deposit Account 28,792.99 10 029.60 38.792.59 10,386.81 17,454.67 10 025.00 27,479.67 11,312.92 Surplus receipts/expenditure in the Year As at 30 September 2021 Uoyds Current Account Uoyds Deposit Account 39.148.78 10.030.62 28,792.99 10,029.60 49 179.40
RECEIPTS AND PAYMENTS ACCOUNT END OF YEAR REPORT TO 30TH SElYtEMBER 2021 2021 2020 INCOME Metnberships and Racks Swimming Donations and Grants Sale of Equipment Clothing Sales Fundraising Event Hosting Dinner and Dance Competition Fees Exam & Course Fees Hire of Hall Bar Takings Deposit Intet Sundries 24.220.16 107.00 19,040.00 15.351.49 4,131.05 15,192.29 11.00 2.855.76 1.845.29 231.55 1.495.44 2,812.33 326.01 2,285.00 4.310.37 4.60 395.64 198.12 171.71 iOOO.OD 2.474.15 1.02 50.078.92 EXPENDITURE 48.381.06 Water Electricity 160.86 646.34 976.33 1.313.64 439.74 843.97 1 490.58 5,064.26 6,126.17 4,727.60 4,005.22 1,462.32 3,070.41 2,038.16 1.790.50 2,328.78 161.00 1,261.77 154.08 1,559.36 70.42 2,618.48 95.00 534.61 Phone InsuTrn 992.12 1 506.14 3,305.46 12.312.78 616.00 7,267.84 4.693.13 Memberships Pool Hi Equipment Repairs arhd Maintersan CornpeJtion Fees Exarn Fees, Courses and Manuals Clathing Purchases Dinner and Dan Trophies Consumables, Cleaning and Waste Disposal Fundraising Sundry Expenses Event Hosting Bar purchases Intemevwebsite Hall Hire Expense5 1.345.00 4.765.59 826.27 301.86 690.56 3.417.62 150.00 39.692.11 37,068.14 EXCESS INCOME (EXPENDrnIRE) 10 386.81 11 312.92
IIOTES ON THE RECEIPTS AND PAYMENTS ACCOUNT END OF YEAR REPORT TO 30- SEPTEMBER 2021 ote 2021 Donations & Grants Comwall Counol - Covid-19 17.836.lJ) 324.fA) ¢eFbfication Philtp Whe3r- swim hats Connie White Friendslkip FurKI Use of Wheekhair 250.00 30.00 19 040.DO Hall Hlte RNU Artnual cense iooo.00 i.000.00 Equtpment Co*s Whistles Resus equipment Purchase and Siting of 5hiprAng c(ffiiain Lntemediate tjoards Surf Boat parts BOC - medical Dxyge Board Fin agw)le Deposit for new ttht trai Phone and pmtthve (ase fvr use with 200.82 4,080.00 1.134.59 102.34 452.40 30.00 382.82 700.00 140.48 avbhouse Repairslmaintenan Balcony Repair EEettrical work Decorating eqkwpment Rentoknl Key5 Fire aL8rm and ¢xtingui51v seNcing and repair 1.885.46 I,538.46 115.90 439.76 45.00 668.55 Sundry Expenses Gambling Art Fee Alcohol litense TV ¢se Zoom SLS Comwau SLSGB Affiliation Printsr ink 20.00 180.00 I59.OD 57.56 50.00 150.00 74.00
Report to the Trnstees of Portreath Sisc for the Year Ended 30 September 2021. Respective resptsnsibllities of trustees and examiner The charity's trustee5 are responsible for the preparatii)n of the accounts in accordan with the Charities Art 2011 he ACV). The charity's trustees consider that an audit is not required for this year under section 144 of the Att and that an independent examination is needed. It is my responsibility to.. . examine the accounts under settton 145 of the Charities Att. . to follow the applicable Directions given by the Chaiity Commission (under settion 145(5)(b) of the Art): and . to state whether particular matter5 have o)me to my attentlon Basis of independent examinerfs statement My examination was carrted OLrt in accordance with the Generdl Directions given by the Charity Commission. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also indudes consideration of any unusual items or disclosures in the accounts, and seekirig explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the eviden that would be required in an audiL and consequently no opinion is given as to whether the accounts present a 'true and fair view and the report is limÉed to those matter5 set out in the ststement below. Independent examiner's statement In connection with my examination, no material matters have come to my attention whith gives me cause to believe that in, any material respeLt- . the accounting records were not kept in accordance with section 130 of the Charities Act; or . the accounts did not accortj with the accounting records: or . the accounts did not comply with the applicable requirements conceming the fomi and content of accounts set out in the ChartLi£s (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and faKr view wh4ch is not a matter considered as Part of an independent examination. I have no concems and have come across no other niatters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Ian D Moores FCA Chartered Accountant The Old Carriage Works Moresk Road Truro. 3 May 2022
l am pleased to present the Treasurers Report for the financial year ended 30 September 2021. As you will see from the fir# page, there is a substantial net increase overthe year in the club's bank balan of £10,386.81 with the dub ending the financial year with £49,179.40 in the bank. I would like nowto highlight some of the detsil. On page 2 you will see that the income from dub memberships and racks shows a substantial incTease to £24,220.16. However. the outgoings also show a substantial increase to £12.312.78. This was due to a glitch in the membership system where some members were charged twice and then refunded. The net increase in memberships and rack fees was actually £1,682.06. Due to Covid-19. the dub again benefftted from several grants from Cornwall County Council totslling £17.836.CM). These. along with other donations as listed on page 3 of the accounts have tontributed a total of £19.040. being credited to the dub bank account. The RNU have paid the annual £l(M]O to the dub but we have not yet received their share of the utility bills. They currently owe the dub £2.67L96 forthe use of their room. which l am actively chasing. With the bar now up and running again, we are starting to see revenue from that. Although these accounts show a loss. this is due to having no stock when the bar reopened and the club reIving the takings from Zettle one month in aears. The bar is also now carrying a good level of stock. Water charges are showing as substantially down due to a credit with South West Water being carried for%vard from the previous year. having built up due to our water usage being much less than usual. Electricity charges are also down and the dub now has a smart meter so we can be billed accurately. The club did not purchase any heating oil. however wtth the dub now in more or less normal use we will be ordering so(M. Unfortunately the telephone charges Temain high due to the dub being classed as a business for phone and broadband/wifi. The committee will be discusstng getting the webcam working again with hopefully an advertising income stream in pla. We have spent £7,267.84 on equipment as per Section 3. £4.080 of this on siting a shipping container to give more storage Spa for craft and £1,134.59 on new boards. At the request of the PIC we purchased a flagpole to Ily their beach flag. They have since reimbursed us for the cost of the pole.
Due to having reiVed the grants we have taken the opportunity to spend more on maintenante of the dubhouse. the main thing being to repla the baltony, which had become unsafe. with new composite decking. The dub has purthased a substantial afficnt of dothing induding safety vests and hats for which very little of the sale proceed5 show in the accounts but will do in the next year. ASI of the breakdowns relating to the notes are on the last two pages and sIuld be self explanatory. This condude5 my report forthe year 202012021. Susan Brny HonornryTreasurer Portreath Surf tsfe5avir¥ aub Chalmkn. 7VId Green. thanked Susan for all the hard work she does keeping our accounts. Club Captain Report: The Boxing Day Dip and the Stillwaters were canlled during the last year. Age group managers have done really thankyou to Emma and Steve as well as all our coaches that help out. Seniors had an oan Event and did allY wdl, Annie and luie were exceptional in the Seniors. Masters have really good number, thanks to Herbie running Circuits. Swtmming and beach Training with Paul taking the masters swim sessions. We now have new Nipper Managers- Katy and Matt. big thankyou to Danny for all his hard work over the last few years and for Sam handling the admin. The container is now kitted out ready for us to sort out the gear room. Congratulations to David for taking on the Chair the last 2 years.
Election of Club Offir$= David thanked all the dub officers for their hard work over the lart 2 years. the names of the members willing to stand on the committee We read out and all were duly elected. We always welcome ne members to the committee. please put your name forward if you are interested, Elettion of Offi15 for Portreath SL5C 2021 Position Nominatton Elerted President by invitation Chairman Vice Chair Secretsry Treasurer Club Captain Safeguarding #l C(tropted Members Club Patrol Captain Vice Captsin Club Trainer/5nstructor Safeguarding #2 Membership Secretsry Nipper Manager#1 Nipper Manager#2 Nipper Administrator Youth Manager #l Youth Manager #2 Masters Manager Gearlclub Steward Surf Boat Captain Committee rnember David Green Jack Johns Diane Green Susan Brdy George Haynes Rachael Turner 2711112021 2711112021 2711V2021 271IV2021 2711112021 271IV2021 Danny Marsh Piran Phillips Steve Bowens Matthew Bull Nikki Kendall Katy Green Matthew Bull Samantha Bateman ETnma Phillip5 27/1112021 27/1112021 27/1112021 2711112021 2711112021 2711112021 27/1112021 27111/2021 27/1112021 Steve Hancock Simon Lewis Jay O'Donnell 27111/2021 2711112021 2711112021 The above members were nominated to Stand for the commwttee and all nominations were accepted by the members there are some vacant posttions please contartCha5mian rfyou wish to stand.
Changes to the aub Constitution The Constitution was updated and agreed at the last AGM together with the Club Bye Laws, these will be posted on the Notice Board and the website for members to refer to. Membership Fees The membership fees remain the same as last year. there has been no increase to the SLSGB fees. It is working well that fees are paid in October on the cloud and we can afFiliate the members to SLSGB from the Isr January so that everyone is insured for training. Close of Meeting George and Piran hekl a presentation of youth and senior awards for 2021.
P•rtpeati Sllpf Life Saving Club Affi)ldtO Surf Lile Sa¥ti)g Corrr4vall ar¥J the Surf UfeSa¥ing Brilain HEADQUARTERS Pwtrealh Beach. P(¢1th. AP4SeRdCkn4 103$241 Tel. 01 842746 The Trustees Annual Report of Portreath Surf Life Saving Club for the year ended the 30th of September 2021. Legal and administrative details l-(JarTty name -Portreath Surf Life Saving aub 2-Charity registration number - 1035244 3-PrÉncipal address - Valley Croft, New Portreath Road. RedNth, Cornwall, TR16 4HN 4- Goveming instrument - a constitution adopted in September 2016 and updated in 2021. 5-Objetts of the charity - the aim of the dub is to save a life whether by prevention or by rescue from the beach 6-Advisers - Bankers - Uoyds Bank plc 7- The names of the tnjstees who served in the year are as shown on the annual retum. 8- The club commtttee, who a apFDinted annually by the members. apint trustees by a majority deosion. Artivities in the year The club continued to fulfil its primary function of prevention of loss of life on Portreath Beach with no drownings oca]Ing in the year. The membership level was maintained wlth the club successfully training many members enabling them to pass lif&aving exams and to compete locally, Nationally and Internationally in the Surf Lifesaving Sport whilst complying wÉth Covid-19 lockdown and subsequent restrirtions. Reserves Policy With a building that is rotentially expensive to maintain it is the policy of the club to build up sufficient resour to enwre the long-tem VTability of the propty and to be able to replace and maintain equipment when required. It has been agreed to keep a balance of £10,000 in Uoyds Bank Savings Account for this purpose. Trustees Responsibilities in relation to accountin9 matters Laws applicable to chartties in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of tts finanaal tK)Sition at the end of the year. In pparing finanaal statements giving a true and fair view, the trustees should follow best pracbse and- Select suitable accounting poliaes and then apply them consistently Make judgements and estimates that are reaSonae and prudent State whether apFAicable accounting standards and statements of recommended Practise have been followed, subject to any departures disclosed and explained in the finanoal statement" and Prepare the finanoal statements on the going cOnM basis unless it is inapproprTate to presjme that the charity wÉll continue in operation. The truees are responsible ftir keeping proper accounting records which disdose with reasonable accuracy the financial FO&tion of the charity and whith enables them to both aSrtain the finanaal wsition of the charty and which enable them to ensu the financial statements comply with applicable law. regulations and tnjst deed. They are also r&sponsible for safeguarding the assets of the charity and he taking reasonable steps for the prevention and detettion of fraud and other irregukrities