63 Annual General Meeting of Portreath Surf Life Saving Club
Saturday 27th November 2021.
Members presentr. Danry Marsh. Steve Hanco(*. Lisa Johns. Jackjohns. Paul Skinner. Rob Phillips,
Steve Bowens. Piran Phillip8 Katy Green. Sam Bateman, Emma Phillips, Penny whear. Simon Homer,
Sally Horner, Nikki Kendall. Diane Green. Susan Bray. George Haynes. David Green
Apologie& Susan Jago, Steve Farnell, Chris Wile% John Ridwrd5. Jay (YDonell. Matthew Bull. Rachel
Turner.
Minutes of the 2020Annual General NleetinK. This meetin8 was held on zoom. the minutes were
ad out and there were no matters arisin8.
chaim￿n'S Reprt Welcome to the 63" AGM of Portreath SLSQ
This year has been fairly like that of 2020 but with increased acbvitses and some competit¥ons taking
place again. during this peri￿ members have continued to SUPPOrt the club in these difficult times
and participation has been strong across all ages.
The season firsdy gotgoing with the dubsfirst everAGM via ZOOM. this vra5 also the format for the
club committee meetings which enabled us to keep the dub moving fonNard through the pandemic
We then got onto the beach and provided voluniary patrols during Easterand May holiday& The
season continued 05 nomial with qualifications and award training taki￿ pla￿. surf lrfe savirvd
activities tsking place on the beach for all ages and a small program of local carnivals and a national
camival. The club continued to train lifeguards and again a large number of dub members went on
to paid employment wtth the RNU. Thi5 has now continued into the winter with the dub providing
free swimming for all members until Christmas and the dub ha reintroduced winter paddling
I personally cannotwait torcompetitions to restarL this is a bE part of surf life saving and l am sure
many have missed them overthe last 2 years. EarEy indi(ztions from SLSGB are that there will be
Stillwater Lifesav1￿ Competitions overthe winter. NatioTral Championships will return next year and
the Masters Workl Ltfesaving Championships in ltsly in September. all subjett to COVID of course.
As Chainman I would like to see severdl plans and goals athieved overthe next few Yea￿ In 2022".
New boiler 5yStem to be installed. new disabled lift to be installed, upgrading and
reconfiguring gear rooms and fl￿rIng repair5 throughoutthe club.
New surftjoat trdiler & cover and upgrading both gear trailers.
Voluntary lrfesaving patrols at Easter. May Bank Holiday and (ktoberhalfterm.
To carry out a full voluntsry patrol wtth bathing area.
To double the number of coaches. trainers. assessors and watersafety cover.
To hold a dub championship for all ages {indudirE Tug of War)
Retain the National Champio￿%hIp frfe
To take a team to the Workl Masters Championships in Itafy in September
Next S Years:
Full voluntary Itfe54ving Patrol wtth bathing area at Easter. May bank Holiday and October
half tenn.
Increase the number of Nippers
Win the National Championships T￿e 20 X
Win the National Nipper CharnpionshiplNatiorkil Youth frtle/ National Surf Boat Champs.
Attend World and European Championships each year
David Green. Chairman

BANK ACCOUNT BALANCES
END OF YEAR REPORT TO 30711 SEPTEMBER 2021
2021
2020
Lloyds Cutrent Account
Lloyds Deposit Account
28,792.99
10 029.60
38.792.59
10,386.81
17,454.67
10 025.00
27,479.67
11,312.92
Surplus receipts/expenditure in the Year
As at 30 September 2021
Uoyds Current Account
Uoyds Deposit Account
39.148.78
10.030.62
28,792.99
10,029.60
49 179.40

RECEIPTS AND PAYMENTS ACCOUNT
END OF YEAR REPORT TO 30TH SElYtEMBER 2021
2021
2020
INCOME
Metnberships and Racks
Swimming
Donations and Grants
Sale of Equipment
Clothing Sales
Fundraising
Event Hosting
Dinner and Dance
Competition Fees
Exam & Course Fees
Hire of Hall
Bar Takings
Deposit Inte￿t
Sundries
24.220.16
107.00
19,040.00
15.351.49
4,131.05
15,192.29
11.00
2.855.76
1.845.29
231.55
1.495.44
2,812.33
326.01
2,285.00
4.310.37
4.60
395.64
198.12
171.71
iOOO.OD
2.474.15
1.02
50.078.92
EXPENDITURE
48.381.06
Water
Electricity
160.86
646.34
976.33
1.313.64
439.74
843.97
1 490.58
5,064.26
6,126.17
4,727.60
4,005.22
1,462.32
3,070.41
2,038.16
1.790.50
2,328.78
161.00
1,261.77
154.08
1,559.36
70.42
2,618.48
95.00
534.61
Phone
InsuTrn
992.12
1 506.14
3,305.46
12.312.78
616.00
7,267.84
4.693.13
Memberships
Pool Hi
Equipment
Repairs arhd Maintersan
CornpeJtion Fees
Exarn Fees, Courses and Manuals
Clathing Purchases
Dinner and Dan
Trophies
Consumables, Cleaning and Waste Disposal
Fundraising
Sundry Expenses
Event Hosting
Bar purchases
Intemevwebsite
Hall Hire Expense5
1.345.00
4.765.59
826.27
301.86
690.56
3.417.62
150.00
39.692.11
37,068.14
EXCESS INCOME (EXPENDrnIRE)
10 386.81
11 312.92

IIOTES ON THE RECEIPTS AND PAYMENTS ACCOUNT
END OF YEAR REPORT TO 30- SEPTEMBER 2021
ote
2021
Donations & Grants
Comwall Counol - Covid-19
17.836.lJ)
324.fA)
¢eFbfication
Philtp Whe3r- swim hats
Connie White Friendslkip FurKI
Use of Wheekhair
250.00
30.00
19 040.DO
Hall Hlte
RNU Artnual ￿cense
iooo.00
i.000.00
Equtpment Co*s
Whistles
Resus equipment
Purchase and Siting of 5hiprAng c(ffiiain
Lntemediate tjoards
Surf Boat parts
BOC - medical Dxyge
Board Fin
agw)le
Deposit for new ttht trai
Phone and pmtthve (ase fvr use with
200.82
4,080.00
1.134.59
102.34
452.40
30.00
382.82
700.00
140.48
avbhouse Repairslmaintenan
Balcony Repair
EEettrical work
Decorating eqkwpment
Rentoknl
Key5
Fire aL8rm and ¢xtingui51v seNcing and
repair
1.885.46
I,538.46
115.90
439.76
45.00
668.55
Sundry Expenses
Gambling Art Fee
Alcohol litense
TV ￿¢￿se
Zoom
SLS Comwau
SLSGB Affiliation
Printsr ink
20.00
180.00
I59.OD
57.56
50.00
150.00
74.00

Report to the Trnstees of Portreath Sisc for the Year Ended 30 September 2021.
Respective resptsnsibllities of trustees and examiner
The charity's trustee5 are responsible for the preparatii)n of the accounts in accordan￿ with the
Charities Art 2011 ￿he ACV).
The charity's trustees consider that an audit is not required for this year under section 144 of the Att
and that an independent examination is needed.
It is my responsibility to..
. examine the accounts under settton 145 of the Charities Att.
. to follow the applicable Directions given by the Chaiity Commission (under settion 145(5)(b) of
the Art): and
. to state whether particular matter5 have o)me to my attentlon
Basis of independent examinerfs statement
My examination was carrted OLrt in accordance with the Generdl Directions given by the Charity
Commission. An examination indudes a review of the accounting records kept by the charity and a
comparison of the accounts presented with those records. It also indudes consideration of any unusual
items or disclosures in the accounts, and seekirig explanations from the trustees concerning any such
matters. The procedures undertaken do not provide all the eviden￿ that would be required in an audiL
and consequently no opinion is given as to whether the accounts present a 'true and fair view and the
report is limÉed to those matter5 set out in the ststement below.
Independent examiner's statement
In connection with my examination, no material matters have come to my attention whith gives me
cause to believe that in, any material respeLt-
. the accounting records were not kept in accordance with section 130 of the Charities Act; or
. the accounts did not accortj with the accounting records: or
. the accounts did not comply with the applicable requirements conceming the fomi and content of
accounts set out in the ChartLi£s (Accounts and Reports) Regulations 2008 other than any
requirement that the accounts give a Irue and faKr view wh4ch is not a matter considered as Part
of an independent examination.
I have no concems and have come across no other niatters in connection with the examination to
which attention should be drawn in this report in order to enable a proper understanding of the
accounts to be reached.
Ian D Moores FCA
Chartered Accountant
The Old Carriage Works Moresk Road Truro.
3 May 2022

l am pleased to present the Treasurers Report for the financial year ended 30 September
2021.
As you will see from the fir# page, there is a substantial net increase overthe year in the
club's bank balan￿ of £10,386.81 with the dub ending the financial year with £49,179.40
in the bank.
I would like nowto highlight some of the detsil.
On page 2 you will see that the income from dub memberships and racks shows a
substantial incTease to £24,220.16. However. the outgoings also show a substantial increase
to £12.312.78. This was due to a glitch in the membership system where some members
were charged twice and then refunded. The net increase in memberships and rack fees was
actually £1,682.06.
Due to Covid-19. the dub again benefftted from several grants from Cornwall County
Council totslling £17.836.CM). These. along with other donations as listed on page 3 of the
accounts have tontributed a total of £19.040.￿ being credited to the dub bank account.
The RNU have paid the annual £l(M]O to the dub but we have not yet received their share of
the utility bills. They currently owe the dub £2.67L96 forthe use of their room. which l am
actively chasing.
With the bar now up and running again, we are starting to see revenue from that. Although
these accounts show a loss. this is due to having no stock when the bar reopened and the
club re￿Iving the takings from Zettle one month in a￿ears. The bar is also now carrying a
good level of stock.
Water charges are showing as substantially down due to a credit with South West Water
being carried for%vard from the previous year. having built up due to our water usage being
much less than usual.
Electricity charges are also down and the dub now has a smart meter so we can be billed
accurately.
The club did not purchase any heating oil. however wtth the dub now in more or less
normal use we will be ordering so(M.
Unfortunately the telephone charges Temain high due to the dub being classed as a
business for phone and broadband/wifi. The committee will be discusstng getting the
webcam working again with hopefully an advertising income stream in pla￿.
We have spent £7,267.84 on equipment as per Section 3. £4.080 of this on siting a shipping
container to give more storage Spa￿ for craft and £1,134.59 on new boards.
At the request of the PIC we purchased a flagpole to Ily their beach flag. They have since
reimbursed us for the cost of the pole.

Due to having re￿iVed the grants we have taken the opportunity to spend more on
maintenante of the dubhouse. the main thing being to repla￿ the baltony, which had
become unsafe. with new composite decking.
The dub has purthased a substantial affic￿nt of dothing induding safety vests and hats for
which very little of the sale proceed5 show in the accounts but will do in the next year.
ASI of the breakdowns relating to the notes are on the last two pages and sI￿uld be self
explanatory.
This condude5 my report forthe year 202012021.
Susan Brny
HonornryTreasurer
Portreath Surf tsfe5avir¥ aub
Chalmkn. ￿7VId Green. thanked Susan for all the hard work she does keeping our accounts.
Club Captain Report:
The Boxing Day Dip and the Stillwaters were can￿lled during the last year. Age group
managers have done really thankyou to Emma and Steve as well as all our coaches that help
out. Seniors had an o￿an Event and did ￿allY wdl, Annie and luie were exceptional in the
Seniors. Masters have really good number, thanks to Herbie running Circuits. Swtmming and
beach Training with Paul taking the masters swim sessions. We now have new Nipper
Managers- Katy and Matt. big thankyou to Danny for all his hard work over the last few
years and for Sam handling the admin. The container is now kitted out ready for us to sort
out the gear room. Congratulations to David for taking on the Chair the last 2 years.

Election of Club Offi￿r$=
David thanked all the dub officers for their hard work over the lart 2 years. the names of the
members willing to stand on the committee We￿ read out and all were duly elected. We
always welcome ne members to the committee. please put your name forward if you are
interested,
Elettion of Offi￿15
for Portreath SL5C
2021
Position
Nominatton
Elerted
President
by invitation
Chairman
Vice Chair
Secretsry
Treasurer
Club Captain
Safeguarding #l
C(tropted Members
Club Patrol Captain
Vice Captsin
Club Trainer/5nstructor
Safeguarding #2
Membership Secretsry
Nipper Manager#1
Nipper Manager#2
Nipper Administrator
Youth Manager #l
Youth Manager #2
Masters Manager
Gearlclub Steward
Surf Boat Captain
Committee rnember
David Green
Jack Johns
Diane Green
Susan Brdy
George Haynes
Rachael Turner
2711112021
2711112021
2711V2021
271IV2021
2711112021
271IV2021
Danny Marsh
Piran Phillips
Steve Bowens
Matthew Bull
Nikki Kendall
Katy Green
Matthew Bull
Samantha Bateman
ETnma Phillip5
27/1112021
27/1112021
27/1112021
2711112021
2711112021
2711112021
27/1112021
27111/2021
27/1112021
Steve Hancock
Simon Lewis
Jay O'Donnell
27111/2021
2711112021
2711112021
The above members were nominated to Stand for the commwttee and all nominations were accepted by the
members there are some vacant posttions please contartCha5mian rfyou wish to stand.

Changes to the aub Constitution
The Constitution was updated and agreed at the last AGM together with the
Club Bye Laws, these will be posted on the Notice Board and the website for
members to refer to.
Membership Fees
The membership fees remain the same as last year. there has been no increase
to the SLSGB fees. It is working well that fees are paid in October on the cloud
and we can afFiliate the members to SLSGB from the Isr January so that
everyone is insured for training.
Close of Meeting
George and Piran hekl a presentation of youth and senior awards for 2021.

P•rtpeati
Sllpf
Life
Saving
Club
Affi)￿l*dtO
Surf Lile Sa¥ti)g Corrr4vall
ar¥J the Surf UfeSa¥ing
Brilain
HEADQUARTERS
Pwtrealh Beach. P(*¢￿1th.
AP4S*eRdCkn4 103$241
Tel. 01￿ 842746
The Trustees Annual Report of Portreath Surf Life Saving Club for the year ended
the 30th of September 2021.
Legal and administrative details l-(JarTty name -Portreath Surf Life Saving aub
2-Charity registration number - 1035244
3-PrÉncipal address - Valley Croft, New Portreath Road. RedNth, Cornwall, TR16 4HN
4- Goveming instrument - a constitution adopted in September 2016 and updated in 2021.
5-Objetts of the charity - the aim of the dub is to save a life whether by prevention or by
rescue from the beach
6-Advisers - Bankers - Uoyds Bank plc
7- The names of the tnjstees who served in the year are as shown on the annual retum.
8- The club commtttee, who a￿ apFDinted annually by the members. ap￿int trustees by a
majority deosion.
Artivities in the year
The club continued to fulfil its primary function of prevention of loss of life on Portreath Beach
with no drownings oca]￿Ing in the year. The membership level was maintained wlth the club
successfully training many members enabling them to pass lif&aving exams and to compete
locally, Nationally and Internationally in the Surf Lifesaving Sport whilst complying wÉth
Covid-19 lockdown and subsequent restrirtions.
Reserves Policy
With a building that is rotentially expensive to maintain it is the policy of the club to build up
sufficient resour￿ to enwre the long-tem VTability of the propty and to be able to replace
and maintain equipment when required. It has been agreed to keep a balance of £10,000 in
Uoyds Bank Savings Account for this purpose.
Trustees Responsibilities in relation to accountin9 matters
Laws applicable to chartties in England and Wales requires the trustees to prepare financial
statements for each financial year which give a true and fair view of the charity's financial
activities during the year and of tts finanaal tK)Sition at the end of the year. In p￿paring
finanaal statements giving a true and fair view, the trustees should follow best pracbse and-
Select suitable accounting poliaes and then apply them consistently Make judgements and
estimates that are reaSona￿e and prudent State whether apFAicable accounting standards
and statements of recommended Practise have been followed, subject to any departures
disclosed and explained in the finanoal statement" and Prepare the finanoal statements on
the going cOn￿M basis unless it is inapproprTate to presjme that the charity wÉll continue in
operation. The tru*ees are responsible ftir keeping proper accounting records which disdose
with reasonable accuracy the financial FO&tion of the charity and whith enables them to both
aS￿rtain the finanaal wsition of the charty and which enable them to ensu￿ the financial
statements comply with applicable law. regulations and tnjst deed. They are also r&sponsible
for safeguarding the assets of the charity and he￿￿ taking reasonable steps for the
prevention and detettion of fraud and other irregukrities