Registsred Charity No: 1034580 SHREE PRAJAPATI ASSOCIATION BIRMINGHAM (UK) Financlal Statements for the year ended 31 Mrdrch 2024 CELERICA LTD Chartered Certified Accountants
SHREE PII4JAPATI ASSOCIATION BIRMtr*'GHAM INDEX Page Independent Examiners Report TnL8tees Report Receipts and Payments Account Statement of Assets and Liabilities Notes to the Financial Statements Income & Expenditure Account
SHREE PRAJAPATI ASSOCIATION BIRMll¥GHAM Inde endent Examlners Re ort to the Trustees of Shree Pra a ati Association Birmin am Wc report to the cllarity trustees on our examination of the accounts of the charity for the ycar ended 31 March 2024 which are set out on pages 2 to 8. Re8ponsibilitie$ and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the 2011 Act). We report in respect of our examination of the charity's accounts caffied out under section 145 of the Act and in carrying out our examination we have followed all the applicable Directions given by the Clwity Commission under section 145(5)(b) of the Act. Independent examiner s statement We completed our examination. We confirnl that no nterIal matters have come to our attention in comlection with the examination giving us cause to believe that in any material respect: accounting records were not kept in respect of the clmrity as required by section 130 of the Act; or 2 the accounts do not accord to those records. We hav¢ no concerns and have come acTOSS no other matters in connection with the examination to which attention should be drawn in this rcport in order to enable a proper understanding of the accounts to be reached. CELERICA LTD CHARTERED CERTIFIED ACCOUFANrS FIRST FLOOR THE OLD CWEL 9 KEMPSON ROAD LEICESTER LE2 8AN Dat . 5 J&¥ 1024 Page 1
SHREE PRAJAPATI ASSOCIATION BIRMll¥GHAM TRUSTEES, REPORT FOR THE YEAR ENDED 31ST MARCH 2024 The Board of Trustees present its report and unaudited financial statements for the year end 3 1st March 2024. Reference & AdmiDistrative Inforniation Chlty Name S]]rcc Prajapati Association Binningham Charity Registration Number 1034580 Principle oific¢ 249 Warwick Road B112QX Board of Trustees Kiranchandra Dahyabhai Misty Bl)arat Misty Piyuslkn Ambalal Mistry Narendra Misty Bhavana Mistry Custodial Head Trustee Tnee Trustee Trustee Trnstec Executive Committee I Charity Trustees Pravin Gulabbhai Mistry Bharat Kumar Parshotam Misty Hansha htisty President Treasurer Secretary Independent Examlners Celerica Ltd Chartered Certified Accountants First Floor The Old Chapel 9 Kempson Road Leicester LE2 8AN Bankers Natwest Bank 166 High Str¢¢t West Midlands B17 9PW Structure, Governance & Management Governing Document The governing document of the clwity is a constitution adopted on 8th November 1992 as amended on 17 July 2014. Page 2
SHREE PRAJAPATI ASSOCIATION BtRMINGHAM TRUSTEES, REPORT FOR THE YEAR ElED 31ST MARCH 2024 CONTllYUED Trnstees Recrnitment and Appointment The constitution states; (a) the Trustees of the Branch Association shall be elected every five years from among the members of the branch in an annual general meeting. (b) the number of Trustees shall not be fewer than three nor more than eleven. (c) the Trustees shaIl appoint thrcc of th¢ir members to hold in their names the assets and propety of the Association upon trust for the Association provided that cash will be under the control of the Treasurer. (d) the Trustees shall with such consent as are required by law deal with the Association's assets and property by way of sale, mortgage, charge, lease or otherwise directed by the Association. Such direction shall be given by a resolution of the representatives of the Association at a duly convened meeting. Governance and Management (a) the Officers of the Association thall be a President, a Vice-Pr¢sid¢nt, a General Secretary, and a O)) the management of the Association shall be vested in the Executive Committee, which shall consist of the oificers of th¢ Association and such additional members as the Association in the general meeting may from tim¢ to time detern]ine. (c) the Officers sball be elected annually from among the members of the Association in the annual general meeting. (d) Executive Committee meetings shall be held not less than three times annually. (e) decisions at meetings of the Executive Committee shall be made by a simple majority and in tbe event of equality of voting the President (or the acting Chainnan of that meeting) shall have a casting vote. Mission Statement The objects of thc Association shall be as follows :_ (a) to advance the Hindu religion in the UK for the benefit of the public through the holding of prayer meetings, lectures, public celebration of religious festivals and producing andlor distributing liternture on Hinduism to enlighten others about the Hindu religion. (b) the relief of povety and sickness amongst the Prajapati and other con)munities. Page 3
SHREE PRAJAPATI ASSOCIATION BIRMINGHAM TRUSTEES• REPORT FOR TUE YEAR ENDED 31ST MARCH 2024 ObJectlve8 The Association will. promote and organise co-operation in the achievement of the Association's objects. assist any charitable body or bodies in the UK or elsewhere. to provide places and facilities for religious worship and associated functions including the perfonnance of all religious rites cotmected with Hindu births, marriages and d¢aths. to atrange lectures, religious conferences, discussions and p¢rforniances. Financial Review The Association made a deficit for the year of £910. The core income for the Association is from the donations receiv&1 for use of its property, from arrdnging religious, social and cultural evcnts and from donations made by its members. Reserves Pollcy The charity's total reserves at the end of the financial year was in excess of £207,000 with net Cent assets in exccss of £106.000. The trustees consider this to bc a rcasonablc Icvcl for thc charity to contilluc ill dclivering it's charitsble activitics for the forcseeablc future. Thc te¢S review this policy on an annual basis and a&8ess the current and future fllW]cial obligations. Plans for the Future Given the current ¢conon]ic climate, rising energy costs and infiationary pressures we expect our cxpenditUT¢ to increase in the future to maintain the propety. However the association is well placed and has sutTi¢ient funds to meet increased costs and absorb additional cxpcnditur¢ In addition we have essential upgrade work on the building which requires attention. This work has already commenced and will consume substantial funds which have been planned for. Major Risks The charity recognises its dependcnce on a small number of sources of external fimding. Accordingly the Management Collllnittee receive and review inforntIon on the status of the funds expected and received at each of its meetings. The charity has developed policies and procedures covering all areas of identified operational risk. These policies and procedures are periodically reviewed and updated as appropriate. At an opcrational level the charity has a number of Ex)licies and procedures in placc to idenitfy and manage major risks. These include the following: Comprehensive insurances providing cover for public liability, property and equipment. Organisational policies including: * Health & Safety ° Fqual Opportunities * Good Governance * Safeguarding Policy Page 4
sHIt£E PIL4JAPATI ASSOCIATION BIRMLYCHAM L:K TRUSTEES, REPORT FOR THE YEAR ENDED 31ST LVIARCH 2024 CONTLNUED Public Benefit Statement The Trustees have considered the general guidance on public benefit issued by the Charities Commission and has taken due regard of that guidance. The Trustees consider thcy are satisfied that the charity's activities do provide a wide public social b¢n¢fit. Statement of Trustees ResponsibiIities The trustees are responsible for the preparing the Trustees Report and the financial statements in accordanee with applicable law and United Kingdom Accounting Standards (UKGAAP). The law applicable to Charities rcquires the trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application resources of the charity for that period. In preparing these financial statements, the trustees are required to: select suitable accounting policies and apply them consistently: observe the methods and principles in the Charities SORP: make judgements and estimates that are reasonable and prndent: stat¢ whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the fjnancial statements: prepare the fmancial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, (the Charity Accounts Reports) regulations 2008 and trust deed. They are also responsible for safeguarding the assets of the charity and hen¢¢ taking reasonable steps for the pr¢vention and detection of fraud and other irregularities. The trustees are also responsible for the maintenance and integrity of the charity and financial information included on the charity's website. Legislation in the UK governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. This report has been prepared in accordance with the guidance issued by the Charity Commission and preparing the accounts on a Receipts and Payments basis. 5 JNJLY 2024 Approved by the Board of Trusteeson.............................. and signedon theirbehalf by: KDMistry- stodial Head Trustee Page 5
SllREE PII4JAPATI ASSOCIATION BIRMINGHAM (UK) RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ElED 31 MARCH 2024 2024 2024 Unrestricted Restricted Funds Funds 2024 Total Funds 2023 Total Funds RECEIvrs Menthersbip Fees Nainatri Pro¢ Interest Receivable Donations General Social EventslFund raising Seniors Events Donations for use in Hall Miscellaneous 145 3,360 569 5,510 6,677 7,484 4,840 2,655 145 3,360 569 5,510 6,677 7.484 4,840 2,655 230 2.954 9,901 419 4,098 8,286 4,328 Total Reeeipts 31,240 31,240 30215 PAYMENTS Navrntri PrOe AGM & Diwali Programme 500 1,377 6,685 1,374 3,662 4,740 19 13.793 500 1,377 6.685 1,374 3.662 4.740 19 13,793 1,300 712 867 2,033 1,587 2,378 253 47,345 AdMitiOn Expenses Social Events Seniors Events Sundry Expenses SPA Building IIncluding capitali8ed exp¢nscs) Total Resources Expended 32,150 32,150 S474 Net Receipts l (Payments) (910) (910) (26,259) Cash Funds last year end 107,766 107.766 134.025 Cash Funds this year end 106,857 106,857 107,766 Page 6
li SHREE PRAJAPATI ASSOCIATION BIRII IINGHAM (ITK) STATEMENf OF ASSETS AM) LIABILrrIES AS AT 31 MARCH 2024 2024 2024 Unrestricted Restricted Funds Funds 2024 Total Funds 2023 Total Funds Cash funds Cash at bank and in hand 106,857 106,857 106,857 106,857 107,766 107,766 Other non-monetary assets SPA Building Assets retained by Charity for own use SPA Building 100,812 100,812 100,812 100,812 100,812 100.812 Liabilities Accountancy 360 360 360 360 360 360 Signed on behalf of the Trustees Print Name Date of Approval Po•*VIN Hi r7y JULY 202¥ Page 7
SHREE PRAJAPATI ASSOCIATION BIRMINGHAM UK Notes to the flnAn¢ial statements for the 'ear ended 31 March 2024 Accounting Po]icies Accounting Convention The accounts have been prepad under the historical cost convention. Accounting Treatment The accounts, incorporating a Receipts and PaentS Account, Statement of Assets and Liabilities and related notes have been prepared in accordance with guidelines issued by the Chwity Conimission and tbeir publication CC16a. Taxation No provision has Ixcn nde for taxation as the clwity's charitable status renders it cxcmpt from UK direct taxation. Staff Costs 2024 2023 Salaries Social security No employee earned £60,000 per a[urn or more. Other eosts 2024 2023 Independent examiners fees 360 360 360 360 Page 8
SHREE PRAJAPATI ASSOCIATION BIRMllYGHAM UK INCOME & EXPENDITURE STATEMENT YEAR ENDED 31 MARCH 2024 2024 2023 COME: Membership Fees Navratri PrO]Me Jnterest Receivable Donations General Social EventslFund raising Seniors Events Donations for use in Hall Miscellaneous 145 3,360 569 5.509 6,677 7,484 4,840 2,655 230 2,954 9,901 419 4.098 8,286 4,328 31,240 30,215 EXPENDITURE: Navratri Programme AGM & Diwali Programme Donations General Administration Expenses Social Events Seniors Events Sundry Expenses SPA Building (Including capitalis 500 1,377 6,685 1,374 3,662 4,740 19 13,793 1,300 712 867 2.033 1,587 2,378 253 47.345 32,150 SQ474 IYET SURPLUS FOR TllE YEAR (910) (26259) CASH BALANCE BROUGHT FORWARD 107,767 134,025 CASH BALANCE CAIUIIED FORWARD 106 857 107 767 Page 9