Registered Charity Number: 1034531
Queensgate Pre-School Playgroup
Report of the Trustees and
Unaudited Financial Statements for the
Year Ended 31st July 2024
Queensgate Pre-School Playgroup Contents
| Page | |
|---|---|
| Report of the Trustees | 1-2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Balance sheet | 5 |
| Notes to the financial statements | 6-8 |
| Detailed Statement of Financial Activities | 9 |
Queensgate Pre-School Playgroup Report of the Trustees for the Year Ended 31 July 2024
The trustees present their report with the financial statements of the charity for the year ended 31 July 2024 and confirm they comply with the requirements of the Charities Act 2011, the trust deed and the Charities SORP (FRS 102).
| REFERENCE AND ADMINISTRATIVE DETAILS | |
|---|---|
| Registered Charity number | |
| 1034531 | |
| Principal address | |
| Beverley Grammar School | |
| Queensgate | |
| Beverley | |
| East Yorkshire | |
| HU17 8NF | |
| Trustees | |
| Megan Wycks | Chairperson |
| Rachel Gillespie | Treasurer |
| Laura Shepherdson | Secretary |
| Louise Harley | General Member |
| Rebecca Colyer | General Member |
| Independent examiner | |
| Yorkshire Accountancy Limited | |
| 123 Hallgate | |
| Cottingham | |
| East Yorkshire | |
| HU16 4DA |
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
At a meeting held on 12 July 2011 the trustees adopted the Pre-school Learning Alliance Model Constitution 2008.
Recruitment and appointment of new trustees
The overall management and control of the Charity rests with the individuals of the Pre-School management committee who are also the Charity trustees. Trustees are recruited at the annual general meeting. Prospective members are elected from those candidates who have notified their willingness to stand. Candidates receiving the highest number of votes will be elected up to a maximum of 12 committee members in total. The minimum number of trustees at any one time is 5.
Induction and training of new trustees
New trustees are provided with a copy of the Pre-School Learning Alliance document 'Guidance for Trustees'. They are encouraged to attend all meetings of the trustees and are able to address any queries they may have from time to time with the Charity's manager.
How our organisation is of public benefit
The trustees have had due regard to Charity Commission guidance on public benefit. The Charity is involved with the advancement of education. Our facilities are available to all children under the statutory school age and are not restricted to specific social or economic groups.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
OBJECTIVES AND ACTIVITIES Objectives and aims
The aims of the Pre-School are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
(a) Offering appropriate play, education and care facilities, family learning and extended hours group,
1
together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion means or ability;
(b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
(c) Instigating and adhering to and furthering the aims and objects if the Pre-School Learning Alliance
ACHIEVEMENT AND PERFORMANCE Charitable activities
The academic year from September 2023 was an action packed year with several challenges along the way. With longer opening hours in the pre-school with Queensgate now offering 28 hours per week of childcare, coupled with the expansion in the government child care funding for 2 year olds, it meant that there were many more children on roll that in previous years. A trend also began to emerge, which has continued in to the current academic year of the younger children staying for a full day of pre-school almost from as soon as they start at Queensgate rather than the children adding in the full day sessions as they turn 3 or 4 years of age. The childcare funding expansion also coincided with the Covid baby boom children now being of preschool age and it has been noticeable during the year the number of SEN referrals made in support of the children born over this period, than the pre-school would typically make over the course of a year. Queensgate became full on morning session spaces in the Spring Term and some children were placed on a waiting list to start the pre-school after the summer holiday in 2024 as we were not able to offer them a space until our older children moved up to school over the summer of 2024.
Although the local authority did increase the rate of funding paid to childcare providers in light of the childcare expansion, it has again remained difficult to balance the our biggest costs (wages) with the funding rates provided. Due to 2 year funding now being offered to working families, we are seeing increasing numbers of 2 year olds beginning pre-school in funded places and far fewer families being invoiced for the cost of the pre-school hours. This means that we receive less per hour from the government funded places than we would if we were to invoice families for the cost of the delivery of a session at pre-school directly.
It was necessary over the Easter holidays of 2024 to have some urgent roof repairs completed on the flat roof at one end of the pre-school due to a persistent leak that was dripping down into the pre-school and also affecting the lighting. The roofing contractor was able to build up the flat roof on section of the building were pooling occurred to create a pitch and installed a new gutter and run off system which has made the building water tight once again and safe for the children. This was an unforeseen large expense that we had not been expecting, however we had no other option but to make the repair.
As a result of the larger number of children present and the difficulties encountered with the roof, we did not run the Easter trail which had been popular over the past few years as staff were extremely stretched. Fundraising did take place at the summer sports morning by virtue of a squares competition for parents and funds raised here contributed towards the roofing repair. Sadly as did some funds which an Operation Lifestyle team raised for us over the summer of 2024, holding bake sales and other activities on our behalf raising over £500. It had been hoped and agreed by the committee that these funds would be used to replace the pre-school carpet which is well worn out however, it was necessary to divert the funding to the roof repair instead as it was much more pressing and in urgent need. We also held a fundraising raffle and tombola for the children at the Christmas Nativity and the ever popular Easter Trail did make a return for the next financial accounting year.
It remains a challenge to maintain the upkeep of the pre-school building given it's age and it will always be a challenge for the pre-school to remain viable given the fabric of the building, the ever increasing staffing costs and the lack of funding for Early Years Education received from the government, however Queensgate is well supported by its families and committee with a stable staff team and we hope to continue to be in operation for many years to come.
FINANCIAL REVIEW Reserves policy
At 31 July 2024 the unrestricted reserves were £18,637. This is sufficient for the Charity's requirements and in accordance with the reserves policy which is to retain between 3-6 months of the resources expended.
ON BEHALF OF THE BOARD:
25 May 2025
----- Start of picture text -----
R Gillespie - Trustee
----- End of picture text -----
31 May 2025
2
Queensgate Pre-School Playgroup Report of the Independent Examiner to the Members of the Queensgate Pre-School Playgroup
I report on the accounts for the year ended 31 July 2024 set out on pages four to nine.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
It is my responsibility to:
-
examine the accounts under Section 145 of the 2011 Act
-
to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act)
-
to state whether particular matters have come to my attention
Basis of the independent examiners report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statements below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that, in any material respect, the requirements
-
to keep accounting records in accordance with Section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act.
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Yorkshire Accountancy Limited Accountants
123 Hallgate Cottingham East Yorkshire HU16 4DA
31 May 2025
3
Queensgate Pre-School Playgroup Statement of Financial Activities for the year end 31st July 2024
| Notes INCOMING RESOURCES Incoming resources from generated funds Voluntary income Activities for generating funds 2 Pre-school playgroup 3 Other incoming resources RESOURCES EXPENDED Pre-school playgroup 5 NET INCOMING/(OUTGOING) Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted Restricted fund fund £ £ 150 - 821 - 71,138 - 283 - 72,392 73,388 - (996) 19,633 18,637 - |
2024 Total funds £ 150 821 71,138 283 72,392 73,388 (996) 19,633 18,637 |
2023 Total funds £ 697 558 40,140 38 41,433 59,009 (17,576) 37,209 19,633 |
|---|---|---|---|
4
Queensgate Pre-School Playgroup Balance Sheet as at 31 July 2024
| 2024 | 2023 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| Notes | fund | fund | funds | funds | |
| £ | £ | £ | £ | ||
| FIXED ASSETS | |||||
| Tangible assets | 8 | - | - | - | - |
| CURRENT ASSETS | |||||
| Debtors | 9 | 63 | - | 63 | 19 |
| Cash at bank | 20,312 | - | 20,312 | 20,628 | |
| Creditors: Amounts Falling Due Within | 10 | 20,375 | - | 20,375 | 20,647 |
| One Year | (1,738) | - | (1,738) | (1,014) | |
| TOTAL ASSETS LESS CURRENT | |||||
| LIABILITIES | 18,637 | - | 18,637 | 19,633 | |
| NET ASSETS | 18,637 | - | 18,637 | 19,633 | |
| FUNDS | 11 | ||||
| Unrestricted funds | 18,637 | 19,633 | |||
| Restricted funds | - - 18,637 19,633 _ |
The financial statements were approved by the Board of Trustees on 31 May 2025 and were signed on its behalf by:
R Gillespie - Trustee
25 May 2025
5
Queensgate Pre-School Playgroup Notes to the Accounts for the year end 31st July 2024
1 ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, and in accordance with the Charities SORP FRS 102, the Charities Act 2011 and the requirements of Recommended Proactive, Accounting and Reporting by Charities and in accordance with FRS 102.
Going Concern
There are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under the headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Depreciation
| Depreciation | Depreciation |
|---|---|
| Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives. | |
| Mobile classroom | 10% on cost |
| Improvements to mobile classroom | 10% on cost |
| Fixtures, fittings & equipment | 10% on cost |
Taxation
The charity is exempt from tax on its charitable activities
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements
2
3
4
| ACTIVITIES FOR GENERATING FUNDS Fundraising events INCOMING RESOURCES FROM CHARITABLE ACTIVITIES Fees Received CHARITABLE ACTIVITIES COSTS Pre-school playgroup |
2024 £ 821 2024 £ 71,138 Direct Costs (see note 5) £ 73,388 |
2023 £ 558 2023 £ 40,140 2023 £ 59,009 |
|---|---|---|
6
5
6
DIRECT COSTS OF CHARITABLE ACTIVITIES
| DIRECT COSTS OF CHARITABLE ACTIVITIES Staff costs Rates and water Insurance Postage and stationery Sundries Toys and equipment Food and consumables Trip expenses Repairs and renewals Accountancy Telephone Other expenses Depreciation |
2024 £ 61,691 2,342 835 912 667 650 927 116 3,983 714 224 327 - 73,388 |
2023 £ 48,174 1,572 801 1,151 903 1,083 911 389 3,072 474 263 216 - 59,009 |
|---|---|---|
TRUSTEES REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 July 2024 nor for the year ended 31 July 2023.
Trustees' expenses
There were no trustee's expenses paid for the year ended 31 July 2024 nor for the year ended 31 July 2023.
7
8
| STAFF COSTS 2024 £ Wages and salaries 60,608 Staff training - Employers pensions 822 61,430 The average monthly number of employees during the year was: 2024 Pre-school staff 6 TANGIBLE FIXED ASSETS Improvements Mobile to mobile Fixtures classroom classroom and fittings £ £ £ COST At 1 August 2023 and 31 July 2024 13,751 16,188 3,462 DEPRECIATION At 1 August 2023 13,751 16,188 3,462 Charge for year - - - 13,751 16,188 3,462 NET BOOK VALUE At 31 July 2024 - - - At 31 July 2023 - - - |
2023 £ 47,867 - 307 48,174 2023 7 Totals £ 33,401 33,401 - 33,401 - - |
|---|---|
7
| 9 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 £ Other debtors 63 10 CREDITORS: AMOUNTS DUE FALLING WITHIN ONE YEAR 2024 £ Other creditors 380 Other taxes and social security costs 638 Accruals 720 1,738 11 Movement in Funds Net movement At 01.08.2023 in funds £ £ Unrestricted funds General fund 19,633 (996) Restricted funds Extension - - TOTAL FUNDS 19,633 (1,984) Net movement in funds, included in the above are as follows: Incoming Resources resources expended £ £ Unrestricted funds General fund 72,392 (73,388) Restricted funds Extension - - 72,392 (73,388) |
2023 £ 19 2023 £ 233 277 504 1,014 At 31.07.2024 £ 18,637 - 18,637 Movement in funds £ (996) - (996) |
|---|---|
Extension
This fund represents a grant received from East Riding of Yorkshire Council for the refurbishment of the mobile classroom.
8
Queensgate Pre-School Playgroup Detailed Statement of Financial Activities for the Year Ended 31 July 2024
| INCOMING RESOURCES Voluntary income Donations Grants Activities for generating funds Fundraising events Incoming resources from charitable activities Fees received Other incoming resources Sundry receipts Total incoming resources RESOURCES EXPENDED Charitable activities Wages Children's uniform Employers pension Rates and water Light and heat Insurance Telephone Postage and stationery Sundries Toys and equipment Food and consumables Trip expenses Repairs and renewals Accountancy Cleaning Other expenses Depreciation Total resources expended Net income/(expenditure) |
2024 2023 £ £ 150 697 - - 150 697 821 558 71,138 40,140 283 38 72,392 41,433 60,608 47,867 261 - 822 307 442 493 1,900 1,079 835 801 224 263 912 1,151 91 545 650 1,083 927 911 116 389 3,983 3,072 714 474 576 358 327 216 - - 73,388 59,009 73,388 59,009 (996) (17,576) |
|---|---|
9