**Registered Charity Number: 1034531**
Queensgate Pre-School Playgroup
Report of the Trustees and
Unaudited Financial Statements for the
Year Ended 31st July 2024
## **Queensgate Pre-School Playgroup Contents**
||**Page**|
|---|---|
|Report of the Trustees|1-2|
|Independent Examiner's Report|3|
|Statement of Financial Activities|4|
|Balance sheet|5|
|Notes to the financial statements|6-8|
|Detailed Statement of Financial Activities|9|
## **Queensgate Pre-School Playgroup Report of the Trustees for the Year Ended 31 July 2024**
The trustees present their report with the financial statements of the charity for the year ended 31 July 2024 and confirm they comply with the requirements of the Charities Act 2011, the trust deed and the Charities SORP (FRS 102).
|**REFERENCE AND ADMINISTRATIVE DETAILS**||
|---|---|
|**Registered Charity number**||
|1034531||
|**Principal address**||
|Beverley Grammar School||
|Queensgate||
|Beverley||
|East Yorkshire||
|HU17 8NF||
|**Trustees**||
|Megan Wycks|Chairperson|
|Rachel Gillespie|Treasurer|
|Laura Shepherdson|Secretary|
|Louise Harley|General Member|
|Rebecca Colyer|General Member|
|**Independent examiner**||
|Yorkshire Accountancy Limited||
|123 Hallgate||
|Cottingham||
|East Yorkshire||
|HU16 4DA||
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
At a meeting held on 12 July 2011 the trustees adopted the Pre-school Learning Alliance Model Constitution 2008.
## **Recruitment and appointment of new trustees**
The overall management and control of the Charity rests with the individuals of the Pre-School management committee who are also the Charity trustees. Trustees are recruited at the annual general meeting. Prospective members are elected from those candidates who have notified their willingness to stand. Candidates receiving the highest number of votes will be elected up to a maximum of 12 committee members in total. The minimum number of trustees at any one time is 5.
## **Induction and training of new trustees**
New trustees are provided with a copy of the Pre-School Learning Alliance document 'Guidance for Trustees'. They are encouraged to attend all meetings of the trustees and are able to address any queries they may have from time to time with the Charity's manager.
## **How our organisation is of public benefit**
The trustees have had due regard to Charity Commission guidance on public benefit. The Charity is involved with the advancement of education. Our facilities are available to all children under the statutory school age and are not restricted to specific social or economic groups.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## **OBJECTIVES AND ACTIVITIES Objectives and aims**
The aims of the Pre-School are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
(a) Offering appropriate play, education and care facilities, family learning and extended hours group,
1
together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion means or ability;
(b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
(c) Instigating and adhering to and furthering the aims and objects if the Pre-School Learning Alliance
## **ACHIEVEMENT AND PERFORMANCE Charitable activities**
The academic year from September 2023 was an action packed year with several challenges along the way. With longer opening hours in the pre-school with Queensgate now offering 28 hours per week of childcare, coupled with the expansion in the government child care funding for 2 year olds, it meant that there were many more children on roll that in previous years. A trend also began to emerge, which has continued in to the current academic year of the younger children staying for a full day of pre-school almost from as soon as they start at Queensgate rather than the children adding in the full day sessions as they turn 3 or 4 years of age. The childcare funding expansion also coincided with the Covid baby boom children now being of preschool age and it has been noticeable during the year the number of SEN referrals made in support of the children born over this period, than the pre-school would typically make over the course of a year. Queensgate became full on morning session spaces in the Spring Term and some children were placed on a waiting list to start the pre-school after the summer holiday in 2024 as we were not able to offer them a space until our older children moved up to school over the summer of 2024.
Although the local authority did increase the rate of funding paid to childcare providers in light of the childcare expansion, it has again remained difficult to balance the our biggest costs (wages) with the funding rates provided. Due to 2 year funding now being offered to working families, we are seeing increasing numbers of 2 year olds beginning pre-school in funded places and far fewer families being invoiced for the cost of the pre-school hours. This means that we receive less per hour from the government funded places than we would if we were to invoice families for the cost of the delivery of a session at pre-school directly.
It was necessary over the Easter holidays of 2024 to have some urgent roof repairs completed on the flat roof at one end of the pre-school due to a persistent leak that was dripping down into the pre-school and also affecting the lighting. The roofing contractor was able to build up the flat roof on section of the building were pooling occurred to create a pitch and installed a new gutter and run off system which has made the building water tight once again and safe for the children. This was an unforeseen large expense that we had not been expecting, however we had no other option but to make the repair.
As a result of the larger number of children present and the difficulties encountered with the roof, we did not run the Easter trail which had been popular over the past few years as staff were extremely stretched. Fundraising did take place at the summer sports morning by virtue of a squares competition for parents and funds raised here contributed towards the roofing repair. Sadly as did some funds which an Operation Lifestyle team raised for us over the summer of 2024, holding bake sales and other activities on our behalf raising over £500. It had been hoped and agreed by the committee that these funds would be used to replace the pre-school carpet which is well worn out however, it was necessary to divert the funding to the roof repair instead as it was much more pressing and in urgent need. We also held a fundraising raffle and tombola for the children at the Christmas Nativity and the ever popular Easter Trail did make a return for the next financial accounting year.
It remains a challenge to maintain the upkeep of the pre-school building given it's age and it will always be a challenge for the pre-school to remain viable given the fabric of the building, the ever increasing staffing costs and the lack of funding for Early Years Education received from the government, however Queensgate is well supported by its families and committee with a stable staff team and we hope to continue to be in operation for many years to come.
## **FINANCIAL REVIEW Reserves policy**
At 31 July 2024 the unrestricted reserves were £18,637. This is sufficient for the Charity's requirements and in accordance with the reserves policy which is to retain between 3-6 months of the resources expended.
**ON BEHALF OF THE BOARD:**
25 May 2025
**----- Start of picture text -----**
R Gillespie - Trustee
**----- End of picture text -----**
31 May 2025
2
## **Queensgate Pre-School Playgroup Report of the Independent Examiner to the Members of the Queensgate Pre-School Playgroup**
I report on the accounts for the year ended 31 July 2024 set out on pages four to nine.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
It is my responsibility to:
- examine the accounts under Section 145 of the 2011 Act
- to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act)
- to state whether particular matters have come to my attention
## **Basis of the independent examiners report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statements below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that, in any material respect, the requirements
- to keep accounting records in accordance with Section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act.
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Yorkshire Accountancy Limited Accountants
123 Hallgate Cottingham East Yorkshire HU16 4DA
31 May 2025
3
## **Queensgate Pre-School Playgroup Statement of Financial Activities for the year end 31st July 2024**
|Notes
**INCOMING RESOURCES**
**Incoming resources from generated funds**
Voluntary income
Activities for generating funds
2
Pre-school playgroup
3
Other incoming resources
**RESOURCES EXPENDED**
Pre-school playgroup
5
**NET INCOMING/(OUTGOING)**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted Restricted
fund
fund
**£**
**£**
150
-
821
-
71,138
-
283
-
**72,392**
73,388
-
(996)
19,633
**18,637**
**-**|**2024**
Total
funds
**£**
150
821
71,138
283
**72,392**
73,388
(996)
19,633
**18,637**|**2023**
Total
funds
**£**
697
558
40,140
38
**41,433**
59,009
(17,576)
37,209
**19,633**|
|---|---|---|---|
4
## **Queensgate Pre-School Playgroup Balance Sheet as at 31 July 2024**
|||||**2024**|**2023**|
|---|---|---|---|---|---|
|||Unrestricted|Restricted|Total|Total|
|**Notes**||fund|fund|funds|funds|
|||**£**|**£**|**£**|**£**|
|**FIXED ASSETS**||||||
|Tangible assets|8|-|-|-|-|
|**CURRENT ASSETS**||||||
|Debtors|9|63|-|63|19|
|Cash at bank||20,312|-|20,312|20,628|
|**Creditors: Amounts Falling Due Within**|10|20,375|-|20,375|20,647|
|**One Year**||(1,738)|-|(1,738)|(1,014)|
|**TOTAL ASSETS LESS CURRENT**||||||
|**LIABILITIES**||18,637|-|18,637|19,633|
|**NET ASSETS**||**18,637**|-|**18,637**|**19,633**|
|**FUNDS**|11|||||
|Unrestricted funds||||18,637|19,633|
|Restricted funds||||-
-
**18,637**
**19,633**
_||
The financial statements were approved by the Board of Trustees on 31 May 2025 and were signed on its behalf by:
R Gillespie - Trustee
25 May 2025
5
**Queensgate Pre-School Playgroup Notes to the Accounts for the year end 31st July 2024**
## **1 ACCOUNTING POLICIES**
## _**Accounting convention**_
The financial statements have been prepared under the historical cost convention, and in accordance with the Charities SORP FRS 102, the Charities Act 2011 and the requirements of Recommended Proactive, Accounting and Reporting by Charities and in accordance with FRS 102.
## **Going Concern**
There are no material uncertainties about the charity's ability to continue.
## _**Incoming resources**_
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
## _**Resources expended**_
Expenditure is accounted for on an accruals basis and has been classified under the headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## _**Depreciation**_
|**_Depreciation_**|**_Depreciation_**|
|---|---|
|Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives.||
|Mobile classroom|10% on cost|
|Improvements to mobile classroom|10% on cost|
|Fixtures, fittings & equipment|10% on cost|
## _**Taxation**_
The charity is exempt from tax on its charitable activities
## _**Fund accounting**_
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements
## **2**
## **3**
## **4**
|**ACTIVITIES FOR GENERATING FUNDS**
Fundraising events
**INCOMING RESOURCES FROM CHARITABLE ACTIVITIES**
Fees Received
**CHARITABLE ACTIVITIES COSTS**
Pre-school playgroup|**2024**
**£**
**821**
**2024**
**£**
**71,138**
**Direct Costs**
(see note 5)
**£**
**73,388**|**2023**
**£**
**558**
**2023**
**£**
**40,140**
**2023**
**£**
**59,009**|
|---|---|---|
6
## **5**
## **6**
## **DIRECT COSTS OF CHARITABLE ACTIVITIES**
|**DIRECT COSTS OF CHARITABLE ACTIVITIES**
Staff costs
Rates and water
Insurance
Postage and stationery
Sundries
Toys and equipment
Food and consumables
Trip expenses
Repairs and renewals
Accountancy
Telephone
Other expenses
Depreciation|**2024**
**£**
61,691
2,342
835
912
667
650
927
116
3,983
714
224
327
-
**73,388**|**2023**
**£**
48,174
1,572
801
1,151
903
1,083
911
389
3,072
474
263
216
-
**59,009**|
|---|---|---|
## **TRUSTEES REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 July 2024 nor for the year ended 31 July 2023.
## **Trustees' expenses**
There were no trustee's expenses paid for the year ended 31 July 2024 nor for the year ended 31 July 2023.
## **7**
## **8**
|**STAFF COSTS**
**2024**
**£**
Wages and salaries
60,608
Staff training
-
Employers pensions
822
**61,430**
The average monthly number of employees during the year was:
**2024**
Pre-school staff
**6**
**TANGIBLE FIXED ASSETS**
**Improvements**
**Mobile**
**to mobile**
**Fixtures**
**classroom**
**classroom**
**and fittings**
**£**
**£**
**£**
**COST**
At 1 August 2023 and 31 July 2024
**13,751**
**16,188**
**3,462**
**DEPRECIATION**
At 1 August 2023
13,751
16,188
3,462
Charge for year
-
-
-
**13,751**
**16,188**
**3,462**
**NET BOOK VALUE**
At 31 July 2024
**-**
**-**
**-**
At 31 July 2023
**-**
**-**
**-**|**2023**
**£**
47,867
-
307
**48,174**
**2023**
**7**
**Totals**
**£**
**33,401**
33,401
-
**33,401**
**-**
**-**|
|---|---|
7
|**9**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
**2024**
£
Other debtors
**63**
**10**
**CREDITORS: AMOUNTS DUE FALLING WITHIN ONE YEAR**
**2024**
**£**
Other creditors
380
Other taxes and social security costs
638
Accruals
720
**1,738**
**11**
**Movement in Funds**
**Net movement**
**At 01.08.2023**
**in funds**
**£**
**£**
**Unrestricted funds**
General fund
19,633
(996)
Restricted funds
Extension
-
-
**TOTAL FUNDS**
**19,633**
**(1,984)**
Net movement in funds, included in the above are as follows:
**Incoming**
**Resources**
**resources**
**expended**
**£**
**£**
Unrestricted funds
General fund
72,392
(73,388)
Restricted funds
Extension
-
-
**72,392**
**(73,388)**|**2023**
£
**19**
**2023**
**£**
233
277
504
**1,014**
**At 31.07.2024**
**£**
18,637
-
**18,637**
**Movement in**
**funds**
**£**
(996)
-
**(996)**|
|---|---|
## **Extension**
This fund represents a grant received from East Riding of Yorkshire Council for the refurbishment of the mobile classroom.
8
## **Queensgate Pre-School Playgroup Detailed Statement of Financial Activities for the Year Ended 31 July 2024**
|**INCOMING RESOURCES**
**Voluntary income**
Donations
Grants
**Activities for generating funds**
Fundraising events
**Incoming resources from charitable activities**
Fees received
**Other incoming resources**
Sundry receipts
Total incoming resources
**RESOURCES EXPENDED**
**Charitable activities**
Wages
Children's uniform
Employers pension
Rates and water
Light and heat
Insurance
Telephone
Postage and stationery
Sundries
Toys and equipment
Food and consumables
Trip expenses
Repairs and renewals
Accountancy
Cleaning
Other expenses
Depreciation
**Total resources expended**
Net income/(expenditure)|**2024**
**2023**
**£**
**£**
150
697
-
-
**150**
**697**
821
558
71,138
40,140
283
38
**72,392**
**41,433**
60,608
47,867
261
-
822
307
442
493
1,900
1,079
835
801
224
263
912
1,151
91
545
650
1,083
927
911
116
389
3,983
3,072
714
474
576
358
327
216
-
-
**73,388**
**59,009**
73,388
59,009
**(996)**
**(17,576)**|
|---|---|
9