2025-03-31-accounts - 1st Snaith Scout Group

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Trustees' Annual Report

For the period

From (start date)	0	4	3	1	0	3	2	5

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	1st Snaith Scout Group 1 0 3 4 1 9 4 1 0 0 2 2 8 4 2
	Rawcliffe GrangeFarm
	RawcliffeRoad
	Rawcliffe,East Yorkshire
	Postcode	D	N	1	4	8	S	D

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	ChrisBack	Chair
	Laura Gungaram-Smith	Treasurer
	KateyWales	Secretary
	Meera Govan	Co-opted
	EmmaWyard	exofficio
	Andrew Wales	exofficio

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (14 September 2024)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts.

(e.g. trust deed, constitution) How the charity is constituted

(e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Trustee Board consists of the Chair, Treasurer and upto 5 Trustees (including Ex Officio Trustees, and coopted Trustees) and meets every 3 months.

Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.

This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.

Section B Structure, governance and management (continued)	Section B Structure, governance and management (continued)
	Risk and Internal Control (Specimen 1) The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

2 LT700001 (14 September 2024)

Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C

Summary of the objects of the charity set out in its governing document

Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society

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empowering them to make a positive contribution to society.

The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we cooperate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Summary of the main activities in relation to these objects

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about: • policy on grantmaking;
• contribution made by volunteers; • policy on investments.

Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D Achievements and performance Summary of the main achievements of the charity during the year We have continued to grow the section's, Squirrels, Beaver, Cub and scouts. Explorer membership has been healthy for the year.

4 LT700001 (14 September 2024)

	We have seen a move away from the Scout section, but this has now been mitigated by a change in the section leadership. We continue to appoint new leaders who were recently Young Leaders.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Youmay chooseto include additional information, where relevant, about: The Group held reserves of approximately £6k against this at year end. This is above the level required for operating expenses, however we are waiting on venue hire invoices for the final quarter. The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. Investment Policy (Specimen 2) • the charity’s principal sources of funds (including any fundraising); • investment policy and objectives; Investment Policy (Specimen 1) The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 6 months running costs, circa £3k. • how expenditure has supported the key objectives of the charity; Brief statement of the charity’s policy on reserves 5 LT700001 (14 September 2024)	The Group held reserves of approximately £6k against this at year end. This is above the level required for operating expenses, however we are waiting on venue hire invoices for the final quarter. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 6 months running costs, circa £3k.


	The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. Investment Policy (Specimen 2) Investment Policy (Specimen 1) The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F

Other Optional Information

Plans for future periods (details of any significant activities planned to achieve them)

The Group has recently opened a Squirrel section which is now fully subscribed.

Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees



Chris Back						Laura Gungarum-Smith

Chair						Treasurer
2 5 0 9 2 5
2	5	0	9	2	5

6 LT700001 (14 September 2024)

First Snaith Scouts and Rawcliffe Bridge Summary

2024-2025

Summary By Account:

Summary By Account:
		B/Fwd	In Out	Movement	C/Fwd
08-92-99, 67260456 53 08-92-99 67260430-00 08-92-99 67260443-00	SAVINGS Acc 35+ days notic Coop Bank Acc Group CoopCAMP Acc	e £864.06 £6,365.20 £2,065.59	£4,659.71 (£-3,000.00) £27,382 (£-28,937) £9,778 (£-8,952)	£1,659.71 (£-1,555) £826	£2,523.77 £4,810.27 £3,234.47
	Ignore Transfers £8,061 -£8,061 True income/ Expenditure £33,758 -£32,827 £66,586 Co-OpGroupAcc 35daySavings Acc 1st April 2024 £3,861.71 864.06 £ £16,194 £6,603 0 Fells 0 £500 £15 £570 £0 £3,500 4560.83 £27,382 4560.83 -£5,690 -£6,867 -£5,927 -£1,566 -£1,462 -£240 -£172 -£1,285 -£40 £0 -£319 -£84 -£222 -£5,061 -£3,000 -£28,937 -£3,000 1st April 2025 60,179.92 £ 8424.89 Laura Gungaram-smith (Treasurer)
Group Balances B/F	1st April 2024 £3,861.71 864.06 £
Income Subscriptions Group Camps & other events Squirrels TSA Funding Preloved Uniform Fund Raising / Donations Bank Interest Transfer Btw Accs	£16,194 £6,603 0 Fells 0 £500 £15 £570 £0 £3,500 4560.83
Total Income Expenditure Group Camps & other events Capitation Venue Hire Badges & Neckers Section Expenses Explorer Expenses General Group Expenses Group Equipment Rememberance Day Bank Charges Insurance LCN Renewal OSM Renewal Transfer Btw Accs	£27,382 4560.83 -£5,690 -£6,867 -£5,927 -£1,566 -£1,462 -£240 -£172 -£1,285 -£40 £0 -£319 -£84 -£222 -£5,061 -£3,000
Total Expenditure	-£28,937 -£3,000
Group Balances C/F	1st April 2025 60,179.92 £ 8424.89
Prepared by Audited by:

Mrs L Gungaram-Smith

Mrs P Lodge

29 Punton Walk

Snaith

DN14 9TB

9 Mitten Avenue Snaith DN14 9DR

27[th] November2025

Dear Laura,

I have reviewed the year end accounts for 2024/25 for the 1[st] Snaith Scouts Group and I have completed random checks between the cash book and bank statements. I can confirm they appear to be correct and reconcile with the bank statements (minor differences were noted on the accounts). I have also followed an audit trail of receipts and payment from the cash book to the bank statement and again all items were traceable and correct.

Yours Sincerely,

Philippa Lodge