## Trustees' Annual Report
## For the period
|From (start date)|**0**|**1**|**0**|**4**|**2**|**4**|**4**|**3**|**1**|**0**|**3**|**2**|**5**|
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|**Section A**|||**Reference and administration details**|||||||||||
|Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||1st Snaith Scout Group
1
0
3
4
1
9
4
1
0
0
2
2
8
4
2|||||||||||
||||Rawcliffe GrangeFarm|||||||||||
||||RawcliffeRoad|||||||||||
||||Rawcliffe,East Yorkshire|||||||||||
||||Postcode||||D|N|1|4|8|S|D|
## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**|
|---|---|---|---|
||ChrisBack|Chair||
||Laura Gungaram-Smith|Treasurer||
||KateyWales|Secretary||
||Meera Govan|Co-opted||
||EmmaWyard|exofficio||
||Andrew Wales|exofficio||
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Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_
Type of advisor Name Address
1 LT700001 (14 September 2024)
**Section B**
**Structure, governance and management**
Description of the charity’s trusts
Type of governing document
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts.
(e.g. trust deed, constitution) How the charity is constituted
(e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and upto 5 Trustees (including Ex Officio Trustees, and coopted Trustees) and meets every 3 months.
Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.
|**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control (Specimen 1)**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:|
2 LT700001 (14 September 2024)
Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **Risk and Internal Control (Specimen 2)** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
**Section C**
Summary of the objects of the charity set out in its governing document
**Objectives and activities The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society
3 LT700001 (14 September 2024)
empowering them to make a positive contribution to society.
**The Values of Scouting** As Scouts we are guided by these values: **Integrity -** We act with integrity; we are honest, trustworthy and loyal. **Respect -** We have self-respect and respect for others. **Care -** We support others and take care of the world in which we live. **Belief -** We explore our faiths, beliefs and attitudes. **Co-operation -** We make a positive difference; we cooperate with others and make friends. **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
Summary of the main activities in relation to these objects
Additional details of the objectives and activities (optional information but encouraged as best practice)
- You **may choose** to include further statements, where relevant, about: • policy on grantmaking;
- • contribution made by volunteers; • policy on investments.
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
**Section D Achievements and performance** Summary of the main achievements of the charity during the year We have continued to grow the section's, Squirrels, Beaver, Cub and scouts. Explorer membership has been healthy for the year.
4 LT700001 (14 September 2024)
||We have seen a move away from the Scout section, but this
has now been mitigated by a change in the section
leadership.
We continue to appoint new leaders who were recently
Young Leaders.|
|---|---|
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|**Section E**|**Financial Review**|
|Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You**may choose**to include additional
information, where relevant, about:
The Group held reserves of approximately £6k against this
at year end. This is above the level required for operating
expenses, however we are waiting on venue hire invoices
for the final quarter.
The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may
be withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.
**Investment Policy (Specimen 2)**
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;
**Investment Policy (Specimen 1)**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies.
**Reserves Policy**
The
Group's
policy on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold
a sum equivalent to 6 months running costs, circa £3k.
• how expenditure has supported the key
objectives of the charity;
Brief statement of the charity’s policy on
reserves
5 LT700001 (14 September 2024)|The Group held reserves of approximately £6k against this
at year end. This is above the level required for operating
expenses, however we are waiting on venue hire invoices
for the final quarter.
**Reserves Policy**
The
Group's
policy on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold
a sum equivalent to 6 months running costs, circa £3k.|
|||
|||
||The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may
be withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.
**Investment Policy (Specimen 2)**
**Investment Policy (Specimen 1)**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies.
|
|||
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
## **Section F**
## **Other Optional Information**
Plans for future periods (details of any significant activities planned to achieve them)
The Group has recently opened a Squirrel section which is now fully subscribed.
## **Section G**
## **Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)||||||||
|---|---|---|---|---|---|---|---|
|||||||||
||Chris Back||||||Laura Gungarum-Smith|
|||||||||
||Chair||||||Treasurer|
||2
5
0
9
2
5|||||||
||2|5|0|9|2|5||
6 LT700001 (14 September 2024)
**First Snaith Scouts and Rawcliffe Bridge Summary**
**2024-2025**
## **Summary By Account:**
|**Summary By Account:**||||||
|---|---|---|---|---|---|
|||**B/Fwd**|**In**
**Out**|**Movement**|**C/Fwd**|
|08-92-99, 67260456 53
08-92-99 67260430-00
08-92-99 67260443-00|SAVINGS Acc 35+ days notic
Coop Bank Acc Group
CoopCAMP Acc|e
£864.06
£6,365.20
£2,065.59|£4,659.71 (£-3,000.00)
£27,382
(£-28,937)
£9,778
(£-8,952)|£1,659.71
(£-1,555)
£826|£2,523.77
£4,810.27
£3,234.47|
||Ignore Transfers
£8,061
-£8,061
True income/ Expenditure
£33,758
-£32,827
£66,586
Co-OpGroupAcc
35daySavings Acc
**1st April 2024**
£3,861.71
864.06
£
£16,194
£6,603
0
Fells
0
£500
£15
£570
£0
£3,500
4560.83
£27,382
4560.83
-£5,690
-£6,867
-£5,927
-£1,566
-£1,462
-£240
-£172
-£1,285
-£40
£0
-£319
-£84
-£222
-£5,061
-£3,000
-£28,937
-£3,000
**1st April 2025**
60,179.92
£
8424.89
Laura Gungaram-smith (Treasurer)|||||
|**Group Balances B/F**|**1st April 2024**
£3,861.71
864.06
£|||||
|**Income**
Subscriptions
Group Camps & other events
Squirrels TSA Funding
Preloved Uniform
Fund Raising / Donations
Bank Interest
Transfer Btw Accs|£16,194
£6,603
0
Fells
0
£500
£15
£570
£0
£3,500
4560.83|||||
|Total Income
**Expenditure**
Group Camps & other events
Capitation
Venue Hire
Badges & Neckers
Section Expenses
Explorer Expenses
General Group Expenses
Group Equipment
Rememberance Day
Bank Charges
Insurance
LCN Renewal
OSM Renewal
Transfer Btw Accs|£27,382
4560.83
-£5,690
-£6,867
-£5,927
-£1,566
-£1,462
-£240
-£172
-£1,285
-£40
£0
-£319
-£84
-£222
-£5,061
-£3,000|||||
|Total Expenditure|-£28,937
-£3,000|||||
|**Group Balances C/F**|**1st April 2025**
60,179.92
£
8424.89|||||
|Prepared by
Audited by:||||||
Mrs L Gungaram-Smith
Mrs P Lodge
29 Punton Walk
Snaith
DN14 9TB
9 Mitten Avenue Snaith DN14 9DR
27[th] November2025
Dear Laura,
I have reviewed the year end accounts for 2024/25 for the 1[st] Snaith Scouts Group and I have completed random checks between the cash book and bank statements. I can confirm they appear to be correct and reconcile with the bank statements (minor differences were noted on the accounts). I have also followed an audit trail of receipts and payment from the cash book to the bank statement and again all items were traceable and correct.
Yours Sincerely,
Philippa Lodge