Trustees’ Annual Report for the period
From 01 Sep 2021 to 31 Aug 2022
Charity name: Ermington Pre School Unit
Charity registration number:
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Pre-School education for children aged 2 to 5. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Providing high quality care and education for children aged 2 to 5, focusing on expanding imagination for each child, and equipping children with resilience, independence, and curiosity for lifelong learning. Our mission statement is “equipping every child for a world they will discover.” |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We confirm that the trustees have had regard to the Charity Commission’s guidance on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant-making | Para 1.38 | We do not make grants to other organisations |
| Policy on social investment including program-related investment |
Para 1.38 | We have no investments. We do not take part in social investments or program-related investments. |
| Contribution made by volunteers |
Para 1.38 | Volunteers work in administration and fundraising. All volunteers are enhanced DBS checked and vetted for suitability following Safer Recruitment procedures |
| Other | None |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Continued to operate at full capacity. Provided care and support for 8 children with additional needs, obtaining EHCPs, Speech and Language therapy and assisted with applications for appropriate benefits for the families. Provided additional staff training for SEN. Computer systems updated, including accounting and payment systems, resulting in less admin work for the Manager and Deputy Manager. Improvements made to outdoor area including a new water wall and mud kitchen, repairs to fencing and removal of outdated equipment (a playhouse). |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Achievements against objectives set. |
Para 1.41 | Aimed to be operating at full capacity by the end of the Autumn term. This was achieved by October half term. Continued to provide staff training. Manager attended various conferences and workshops provided by DCC, PSLA etc. |
| Performance of fundraising activities against objectives set. |
Para 1.41 | Fundraising continues to be a difficult area. Small events brought in some additional income. SeaMoor Lotto, Easy Fundraising, Class Fundraising and Amazon Smile brought in some additional funds. We are disappointed to hear that Amazon smile will cease to operate in 2022. |
| Investment performance against objectives. |
Para 1.41 | We have no investments. |
| Other | None |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Our financial position is satisfactory. A small loss was made this year, due to the costs associated with providing support for children with additional needs, and a general increase in costs of bills etc. Staff received a small pay rise in line with inflation, but the Committee are concerned that they are now underpaid as a result of the cost-of-living crisis. Accounts have been independently examined in accordance with general Directions given by the Charity Commission and have been submitted as part of our annual report. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity accumulates reserves through fundraising to support the core business for the purchase of equipment and other resources. We aim to build reserves with a view to potentially expanding the building as we have operated consistently at full capacity for the last several years and believe there may be scope to expand. |
| Amount of reserves held | Para 1.22 | £13,500 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
| Additional information (optional) | Additional information (optional) | Additional information (optional) | |
|---|---|---|---|
| You may choose to include further statements where relevant about: | |||
| The charity’s principal | Para 1.47 | Funding for core activities is from EYEF | |
| sources of funds (including | and 2-Year Funding, with unfunded time | ||
| any fundraising) | being charged at cost to parents. | ||
| Other income comes from various | |||
| fundraising activities. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Funding for core activities is from EYEF and 2-Year Funding, with unfunded time being charged at cost to parents. Other income comes from various fundraising activities. |
| Investment policy and objectives including any social investment policy adopted. |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | The changes to the number of funded hours for children announced by the Government will have a significant impact on our finances, as we will have fewer unfunded hours for which we can |
| charge parents. The amount of funding received per hour is woefully inadequate and does not cover the even the basic costs of providing childcare such as staff salaries. This is a huge problem for all childcare settings nationwide and we have seen many local settings close as a result. Fundraising continues to be difficult as a result of the cost-of-living crisis, and there does not seem to be an end in sight for this. Recruitment to the committee remains difficult, and the decision was taken to begin the process of converting to a CIO operating model. |
||
|---|---|---|
| Other | Objectives for 2022-23 Begin process to convert to CIO and aim to complete. Continue to provide care and support for children with additional needs. Investigate the possibility of extending the opening hours until 5/6 p.m., which could provide a new funding stream. However, there are costs associated with this. |
Structure, Governance and Management
| Description of charity’s trusts: |
N/A | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Constitution as from time to time adopted or amended at Annual General Meeting. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by committee |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | |
|---|---|---|
| You may choose to include further statements | where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees. |
Para 1.51 | There are policies covering all major procedures relating to the Charity’s operation. These are available at any time on request. |
| The charity’s organisational structure and any wider network with which the charity works. |
Para 1.51 | The Charity is subject to overall control by a Committee, with day-to- day management by a Manager and a Deputy Manager. All activities are “risk managed” and governed by written procedures for minimising risk, while still providing children with interesting and challenging activities. |
| Relationship with any related parties |
Para 1.51 | N/A |
| Other | N/A |
Reference and Administrative details
| Charity name | Ermington Pre School Unit |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1034037 |
| Charity’s principal address | The Lodge, Ermington Primary School, School Road Ermington Ivybridge PL21 9NH |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Katherine Toms | Chair | Pre-School Committee | ||
| Nicholas Toms | Treasurer | Pre-School Committee | ||
| Gemma McClements | Pre-School Committee | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Sarah Foulis – Manager Cathryn Isaac – Deputy Manager
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) K L Toms Full name(s) Katherine Lindsay Toms Position (eg Secretary, Chair Chair, etc) Date 25 July 2022
Proft and loss and balance sheet for Er
Proft and loss report
| INCOME | EXPENDITURE | |
|---|---|---|
| Funding | £ 88,031.54 | Wages |
| Fees | £ 32,082.35 | HMRC |
| Donations | Equipment | |
| Grants | Snack/Food | |
| Kids Club | £ - | Fundraising |
| Fundraising | £ 447.06 | Phone/Internet |
| Misc | £ 317.47 | Training/Uniform |
| Interest | £ 7.12 | Rent |
| Repairs/Maintenance | ||
| Insurance | ||
| Payroll/Auditing | ||
| Children Activities | ||
| Advertising | ||
| Computer costs | ||
| Ofsted/DBS | ||
| Subscriptions | ||
| Debt collection | ||
| Trips | ||
| Sundry expenses/Play sundries | ||
| Team Building | ||
| Total | £ 120,885.54 | total |
| Total | £ 120,885.54 | total |
| Proft/Loss |
rmington Pre-school 1st September2021 to 31st August 2022
| £ 84,934.75 £ 8,144.60 £ 1,623.83 £ 3,602.01 £ - £ 961.09 £ 3,258.15 £ 5,640.00 £ 1,292.95 £ - £ 1,564.92 £ 1,430.00 £ 938.70 £ 569.22 £ 191.00 £ - £ - £ - £ 6,540.91 £ 1,022.59 £ 121,714.72 £ 127,192.94 -£ 829.18 |
Balance sheet ACCOUNTS Current Account bfwd Deposit Account bfwd Proft/loss for the yr Closing cash position BANK ACCOUNT Current Account Deposit Account TOTAL NOTE THE TWO GREEN NUMBERS SHOU |
L | |
|---|---|---|---|
£29,127.67 £56,730.00 -£829.18 £85,028.49 £22,813.15 £56,737.12 £79,550.27 LD BE THE SAME
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Ermington Pre-school
On accounts for the year 31[st] August 2022 Charity no 1034037 ended (if any)
Set out on pages
2remember to include the page numbers of additional sheets)
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and
consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent In connection with my examination, no matter has come to my attention examiner's statement (other than that disclosed below *)
-
which gives me reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
-
have not been met; or
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
-
Please delete the words in the brackets if they do not apply.
Date: 09/07/2023 Signed: NAHoo er p
Name: Nicola Hooper
1
IER
Relevant professional FMAAT qualification(s) or body (if any):
Address:
21 Cherry Tree Close Exeter Devon EX4 5AT
Section B Disclosure
Only complete if the examiner needs to highlight material problems.(E.g. accounting records have not been kept in accordance with s132 of the Charities’ Act 2011 and those accounts do not comply with the requirements of the 2008 Regulations setting out the form and content of charity accounts; any material expenditure or action which appears not to be in accordance with the trusts of the charity; any failure to be provided with information and explanations by any past or present trustee, officer or employee; and any material consistency between the accounts and the trustees’ annual report.)
2
IER
Give here brief details of any items that the examiner wishes to disclose .
Advice has been given to the setting about ways of changing how expenses to staff are dealt with. A large amount of income is paid in this way. Advised to pay companies direct, set up a pay trail of invoices with expense claim forms.
3
IER