## **Trustees’ Annual Report for the period**
## **From 01 Sep 2021 to 31 Aug 2022**
## **Charity name: Ermington Pre School Unit**
## **Charity registration number:**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Pre-School education for children aged**
**2 to 5.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Providing high quality care and**
**education for children aged 2 to 5,**
**focusing on expanding imagination for**
**each child, and equipping children with**
**resilience, independence, and curiosity**
**for lifelong learning.**
**Our mission statement is “equipping**
**every child for a world they will**
**discover.”**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We confirm that the trustees have had**
**regard to the Charity Commission’s**
**guidance on public benefit.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant-making|Para 1.38|**We do not make grants to other**
**organisations**|
|Policy on social investment
including program-related
investment|Para 1.38|**We have no investments.**
**We do not take part in social**
**investments or program-related**
**investments.**|
|Contribution made by
volunteers|Para 1.38|**Volunteers work in administration and**
**fundraising.**
**All volunteers are enhanced DBS**
**checked and vetted for suitability**
**following Safer Recruitment procedures**|
|Other||**None**|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Continued to operate at full capacity.**
**Provided care and support for 8 children**
**with additional needs, obtaining EHCPs,**
**Speech and Language therapy and**
**assisted with applications for**
**appropriate benefits for the families.**
**Provided additional staff training for**
**SEN.**
**Computer systems updated, including**
**accounting and payment systems,**
**resulting in less admin work for the**
**Manager and Deputy Manager.**
**Improvements made to outdoor area**
**including a new water wall and mud**
**kitchen, repairs to fencing and removal**
**of outdated equipment (a playhouse).**|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
|Achievements against
objectives set.|Para 1.41|**Aimed to be operating at full capacity by**
**the end of the Autumn term. This was**
**achieved by October half term.**
**Continued to provide staff training.**
**Manager attended various conferences**
**and workshops provided by DCC, PSLA**
**etc.**|
|Performance of fundraising
activities against objectives
set.|Para 1.41|**Fundraising continues to be a difficult**
**area. Small events brought in some**
**additional income.**
**SeaMoor Lotto, Easy Fundraising, Class**
**Fundraising and Amazon Smile brought**
**in some additional funds. We are**
**disappointed to hear that Amazon smile**
**will cease to operate in 2022.**|
|Investment performance
against objectives.|Para 1.41|**We have no investments.**|
|Other||**None**|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Our financial position is satisfactory. A**
**small loss was made this year, due to**
**the costs associated with providing**
**support for children with additional**
**needs, and a general increase in costs**
**of bills etc.**
**Staff received a small pay rise in line**
**with inflation, but the Committee are**
**concerned that they are now underpaid**
**as a result of the cost-of-living crisis.**
**Accounts have been independently**
**examined in accordance with general**
**Directions given by the Charity**
**Commission and have been submitted**
**as part of our annual report.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity accumulates reserves**
**through fundraising to support the core**
**business for the purchase of equipment**
**and other resources.**
**We aim to build reserves with a view to**
**potentially expanding the building as we**
**have operated consistently at full**
**capacity for the last several years and**
**believe there may be scope to expand.**|
|Amount of reserves held|Para 1.22|**£13,500**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**||
|---|---|---|---|
|You may choose to include further statements where relevant about:||||
||The charity’s principal|Para 1.47|**Funding for core activities is from EYEF**|
||sources of funds (including||**and 2-Year Funding, with unfunded time**|
||any fundraising)||**being charged at cost to parents.**|
||||**Other income comes from various**|
||||**fundraising activities.**|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Funding for core activities is from EYEF**
**and 2-Year Funding, with unfunded time**
**being charged at cost to parents.**
**Other income comes from various**
**fundraising activities.**|
|Investment policy and
objectives including any
social investment policy
adopted.|Para 1.46|**N/A**|
|A description of the principal
risks facing the charity|Para 1.46|**The changes to the number of funded**
**hours for children announced by the**
**Government will have a significant**
**impact on our finances, as we will have**
**fewer unfunded hours for which we can**|
|||**charge parents. The amount of funding**
**received per hour is woefully inadequate**
**and does not cover the even the basic**
**costs of providing childcare such as**
**staff salaries. This is a huge problem for**
**all childcare settings nationwide and we**
**have seen many local settings close as**
**a result.**
**Fundraising continues to be difficult as**
**a result of the cost-of-living crisis, and**
**there does not seem to be an end in**
**sight for this.**
**Recruitment to the committee remains**
**difficult, and the decision was taken to**
**begin the process of converting to a CIO**
**operating model.**|
|---|---|---|
|Other||**Objectives for 2022-23**
**Begin process to convert to CIO and aim**
**to complete.**
**Continue to provide care and support**
**for children with additional needs.**
**Investigate the possibility of extending**
**the opening hours until 5/6 p.m., which**
**could provide a new funding stream.**
**However, there are costs associated**
**with this.**|
## **Structure, Governance and Management**
|Description of charity’s
trusts:||**N/A**|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Constitution as from time to time**
**adopted or amended at Annual General**
**Meeting.**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Appointed by committee**|
## **Additional information (optional)**
|**Additional information (optional)**|**Additional information (optional)**||
|---|---|---|
|You may choose to include further statements||where relevant about:|
|Policies and procedures
adopted for the induction
and training of trustees.|Para 1.51|**There are policies covering all major**
**procedures relating to the Charity’s**
**operation. These are available at any**
**time on request.**|
|The charity’s organisational
structure and any wider
network with which the
charity works.|Para 1.51|**The Charity is subject to overall control**
**by a Committee, with day-to- day**
**management by a Manager and a**
**Deputy Manager.**
**All activities are “risk managed” and**
**governed by written procedures for**
**minimising risk, while still providing**
**children with interesting and**
**challenging activities.**|
|Relationship with any
related parties|Para 1.51|**N/A**|
|Other||**N/A**|
## **Reference and Administrative details**
|Charity name|Ermington Pre School Unit|
|---|---|
|Other name the charity uses|N/A|
|Registered charity number|1034037|
|Charity’s principal address|The Lodge,
Ermington Primary School,
School Road
Ermington
Ivybridge PL21 9NH|
|||
## **Names of the charity trustees who manage the charity**
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2
3
4
5
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7
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9
10
11
12
13
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15
16
17
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Katherine Toms|Chair||Pre-School Committee|
||Nicholas Toms|Treasurer||Pre-School Committee|
||Gemma McClements|||Pre-School Committee|
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
## **Name of chief executive or names of senior staff members (Optional information)**
Sarah Foulis – Manager Cathryn Isaac – Deputy Manager
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** K L Toms **Full name(s)** Katherine Lindsay Toms **Position (eg Secretary,** Chair **Chair, etc) Date** 25 July 2022
## **Proft and loss and balance sheet for Er**
Proft and loss report
|**INCOME**||**EXPENDITURE**|
|---|---|---|
|Funding|£ 88,031.54|Wages|
|Fees|£ 32,082.35|HMRC|
|Donations||Equipment|
|Grants||Snack/Food|
|Kids Club|£ -|Fundraising|
|Fundraising|£ 447.06|Phone/Internet|
|Misc|£ 317.47|Training/Uniform|
|Interest|£ 7.12|Rent|
|||Repairs/Maintenance|
|||Insurance|
|||Payroll/Auditing|
|||Children Activities|
|||Advertising|
|||Computer costs|
|||Ofsted/DBS|
|||Subscriptions|
|||Debt collection|
|||Trips|
|||Sundry expenses/Play sundries|
|||Team Building|
|Total|£ 120,885.54|total|
|Total|£ 120,885.54|total|
|Proft/Loss|||
## **rmington Pre-school 1st September2021 to 31st August 2022**
|£ 84,934.75
£ 8,144.60
£ 1,623.83
£ 3,602.01
£ -
£ 961.09
£ 3,258.15
£ 5,640.00
£ 1,292.95
£ -
£ 1,564.92
£ 1,430.00
£ 938.70
£ 569.22
£ 191.00
£ -
£ -
£ -
£ 6,540.91
£ 1,022.59
£ 121,714.72
£ 127,192.94
-£ 829.18||Balance sheet
**ACCOUNTS**
Current Account bfwd
Deposit Account bfwd
Proft/loss for the yr
Closing cash position
BANK
ACCOUNT
Current Account
Deposit Account
TOTAL
NOTE
THE TWO GREEN NUMBERS SHOU|L|
|---|---|---|---|
£29,127.67 £56,730.00 -£829.18 £85,028.49 £22,813.15 £56,737.12 £79,550.27 LD BE THE SAME
**Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Ermington Pre-school
**On accounts for the year** 31[st] August 2022 **Charity no** 1034037 **ended (if any)**
**Set out on pages**
2remember to include the page numbers of additional sheets)
**Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
**Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and
consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
**Independent** In connection with my examination, no matter has come to my attention **examiner's statement** (other than that disclosed below *)
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
**Date:** 09/07/2023 **Signed:** NAHoo er p
**Name:** Nicola Hooper
1
**IER**
**Relevant professional** FMAAT **qualification(s) or body (if any):**
**Address:**
21 Cherry Tree Close Exeter Devon EX4 5AT
## **Section B Disclosure**
Only complete if the examiner needs to highlight material problems.(E.g. accounting records have not been kept in accordance with s132 of the Charities’ Act 2011 and those accounts do not comply with the requirements of the 2008 Regulations setting out the form and content of charity accounts; any material expenditure or action which appears not to be in accordance with the trusts of the charity; any failure to be provided with information and explanations by any past or present trustee, officer or employee; and any material consistency between the accounts and the trustees’ annual report.)
2
**IER**
## **Give here brief details of any items that the examiner wishes to disclose** .
Advice has been given to the setting about ways of changing how expenses to staff are dealt with. A large amount of income is paid in this way. Advised to pay companies direct, set up a pay trail of invoices with expense claim forms.
3
**IER**