Trustees’ Annual Report for the period
From 6[th] April 2023 To 5[th] April 2024
Charity name: Triangle Playgroup
Charity registration number: 306086 / 110090
Objectives and Activities
| SORP referenc e |
||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 |
2.1 The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: (a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas; (c) Instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To further its aims the Pre-school has the following powers: (a) to provide accommodation and equipment; (b) to raise money to pay for the Pre-school’s activities; (d) to make such payments as shall be necessary; (c) to fix and collect the fees payable in respect of children attending groups run by the Preschool; (e) subject to adherence with all applicable legislation, to control the admission of children to the groups run by the pre- school and if appropriate, require parents or guardians to withdraw them; (f) as a member of the Pre-school Learning Alliance to send an accredited representative to vote at local Branch and/or County meetings and to the national Annual General Meeting of the Pre-school Learning Alliance; (g) to borrow money and to charge the whole or any part of the property of the Pre-school as security for any money borrowed subject to complying with the provisions of sections 38 and 39 of the Charities Act 1993 if it is proposed to mortgage land; (h) to hire or acquire assets of any kind; (i) to buy, lease or rent any land or buildings and to maintain and equip it for the use of the Pre-school; (j) to sell, lease or otherwise dispose of all or any part of the Pre-school’s property subject to complying with the provisions of sections 36 and 37 of the Charities Act 1993; (k) to set aside funds for special purposes or as reserves against future expenditure; |
| (l) to maintain and pay for membership of the Pre-school Learning Alliance; (m) to insure the property and assets of the Pre-school against any foreseeable risk and to take out other insurance policies to protect the Pre-school as required; (n) to provide indemnity insurance to cover the liability of the Committee members which by virtue of any rule of law would otherwise attach to them in respect of any negligence, default, breach of trust or breach of duty of which they may be guilty in relation to the Preschool provided that any such insurance shall not extend to any claim arising from any act or omission which the Committee members knew to be a breach of trust or breach of duty or which was committed by the Committee members in reckless disregard to whether it was a breach of trust or breach of duty or not provided also that any such insurance shall not extend to the costs of any unsuccessful defence to a criminal prosecution brought against the Committee members in their capacity as Committee members of the Pre-school; (o) to employ such paid and unpaid staff, agents and advisors as maybe required from time to time; (p) to do any other lawful things which are necessary or desirable to enable the Pre-school to achieve its aims. |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 |
The overall management and control of the Pre-school will rest with the individual members of the Pre-school’s management committee (“the Committee”). As well as being responsible for the management of the Pre-school the Committee members are also the charity trustees of the Preschool. 5.2 The minimum number of Committee members shall be 5 and the maximum shall be 12, together with up to a further 3 co-opted members. The Committee shall consist of: (a) a Chair, a Treasurer and a Secretary (“the Officers”); and (b) not less than 2 nor more than 9 other elected Members; and (c) if the Committee decides it can co-opt up to 3 further Members on to the Committee at any time after the AGM. 5.3 Not less than 60 per cent of the Committee members, including co-opted members, shall at the time of election or co- option be Family Members. In the event that this 60 per cent figure cannot be achieved, the Pre-school may elect Affiliate Members to make up the balance of the Committee subject to the Affiliate Members being approved by the Pre- school Learning Alliance. 5.4 Where an individual is elected as a Committee member it is that individual who is the Committee member and charity trustee and no other individual with whom they share Family Membership or Affiliate Membership shall be entitled to stand in their place at Committee meetings or have any other rights as a Committee member. 5.5 (a) The Committee members in 5.2(a) and 5.2(b) shall be elected for one year at the Annual General Meeting. Retiring Committee members are eligible for re-election unless they have already served on the Committee in any capacity for ten consecutive years. (b) Co-opted members in 5.2(c) may join at any time on the invitation of the Committee but shall retire at the next Annual General Meeting. No co-opted member shall serve for more than six consecutive years. (d) In the event of the death or resignation of an elected Committee member, the vacancy shall be filled until the next |
Annual General Meeting by a Family Member or an Affiliate Member appointed by the Committee. 5.6 All Committee members will have one vote each at Committee meetings. In the event of a tie the Chair of the Committee has a second or casting vote. 5.7 A quorum for Committee meetings is not less than half the Committee, including any two of the Officers. 5.8 All Members shall be eligible to stand for election to the Committee, except ordinarily a Member who is a paid employee of the Pre-school. A Member who is a paid employee of the Pre-school may however be eligible for election to the Committee subject to the following conditions being satisfied: a) No Committee member may be paid for services provided to the Pre-school that form part of their duties as a Committee member and trustee of the Pre-school; b) Any services which are provided by a Member who is a paid employee to the Pre-school must be the subject of a written agreement between the individual and the Pre-school on such terms as are considered by the Committee to be in the interests of the Pre-school and have been approved by a resolution of the Committee; c) The amount of the remuneration for such services are what is reasonable in the circumstances and do not exceed the amount that is customarily paid by the Pre- school to other persons who are not Committee members for such services; and d) Not more than a minority of Committee members may at any time be the subject of such arrangements with the Pre-school and no such Committee members shall vote on or sit in any Committee meeting at which any matters concerning any such agreement relating to the provision of their services to the Preschool is considered by the Committee. 5.9 Not less than two weeks before the date of the next Annual General Meeting of the Pre-school at which the election of elected Committee members will take place each Member shall be sent a form which any Member wishing to stand as a candidate for election to the Committee must complete and return to the Secretary to indicate their willingness to act as a member of the Committee if elected. 5.10 At the Annual General Meeting the prospective new elected members of the Committee will be those candidates receiving the highest number of votes from the Members, up to a maximum of 12 elected Committee members in total. Candidates will need to notify their willingness to stand on the Committee to the Secretary. 5.11 At the first Committee meeting following the Annual General Meeting at which the newly elected members of the Committee are elected they shall choose from amongst their number the members who will act as Chair, Treasurer and Secretary. 5.12 The term of office of any Committee member will automatically cease: (a) if he or she is not re-elected or re-appointed in accordance with the provisions of this clause 5; (b) if they are disqualified under the Charities Acts from acting as a charity trustee; (c) if they are incapable whether mentally or physically of
managing his or her own affairs; (d) if they resign (but only if at least 5 other elected members of the Committee will remain in office); (e) if they are removed from the Committee by a resolution passed by a majority of the members of the Committee on the grounds that they have acted in a way which brings or is likely to bring the Pre-school into disrepute or he/she has failed to abide by the rules of the Constitution. Before the Committee decides whether to remove the Committee member, the Committee will give him/her written notice of the misconduct or failure alleged to have occurred. The Committee member will have not less than 14 days in which to submit a written response to the notice. The Committee will have regard to this written response before making the final decision on whether or not to remove him/her from the Committee.
Additional information (optional)
----- Start of picture text -----
You may choose to include further statements where relevant about:
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social investment
including program related
investment
Para 1.38
Contribution made by
volunteers
Other
----- End of picture text -----
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Children educated, learning English, referrals to appropriate agencies (e.g. speech and language), wider community involvement with local schools, including visits to and from them, supporting children in transitions to school, accessing grants to support families in attending schemes to support their children with needs. Local older people’s managed property residents invited to key events in pre- school calendar. |
|
|---|---|---|---|
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Income less than expenditure. One member of staff retired, so need for reserves is less as she had worked here for 30 years. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves held are three months wages for all staff members in case of the event of closure. |
| Amount of reserves held | Para 1.22 | £59,369 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Income less than expenditure. |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
8.1 If the Pre-school acquires an interest in any property, either as a freehold, lease or licence of any land or buildings, then this property interest will be held by individuals appointed by the Committee to act as holding trustees of the property on behalf of the Pre-school. These holding trustees may be members of the Committee, Members of the Pre-school, Member of staff or any other persons which the Committee may appoint. A holding trustee need not be a Member of the Pre-school. The holding trustees are not charity trustees and appointment as a holding trustee will not of itself make a holding trustee either a Committee Member or Member of the Pre-school. Where holding trustees are required to hold property on behalf of the Pre-school then there shall not be less than 2 or more than 4 of them appointed by the Committee at any time. 8.2 Holding trustees will hold office until: (a) death; or (b) retirement with the consent of the remaining holding trustees; or (c) removal by a resolution of the Committee; or (d) removal by operation of the law but no retirement or removal shall be effective unless there will be at least two remaining holding trustees. 8.3 In the absence of fraud or wilful default the holding trustees are entitled to be indemnified out of the Pre-school’s assets against any risks or expenses incurred by them in the exercise of their duty as holding trustees for the Pre-school. 8.4 The Committee may convene a meeting with the holding trustees at any time and shall do so within one month of receiving a request for such a meeting from a majority of the holding trustees acting for the Pre- school, provided that the subject matter of any meeting will be limited to discussing matters relating to the property held by the holding trustees for the Pre-school and its management. |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | (1) To the extent required by the individual governing documents of the Member Charities the Commission authorises the adoption by each listed Member Charity of the PSLA 2011 Model Constitution appearing in Schedule Two of this Scheme. |
| How is the charity | Para 1.25 | CIO |
| constituted? (e.g unincorporated association, CIO) |
||
|---|---|---|
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees elected at Committee meetings, having first received DBS clearance and completed an EY2 form. The overall management and control of the Pre-school will rest with the individual members of the Pre-school’s management committee (“the Committee”). As well as being responsible for the management of the Pre-school the Committee members are also the charity trustees of the Preschool. 5.2 The minimum number of Committee members shall be 5 and the maximum shall be 12, together with up to a further 3 co- opted members. The Committee shall consist of: (a) a Chair, a Treasurer and a Secretary (“the Officers”); and (b) not less than 2 nor more than 9 other elected Members; and (c) if the Committee decides it can co-opt up to 3 further Members on to the Committee at any time after the AGM. 5.3 Not less than 60 per cent of the Committee members, including co-opted members, shall at the time of election or co-option be Family Members. In the event that this 60 per cent figure cannot be achieved, the Pre-school may elect Affiliate Members to make up the balance of the Committee subject to the Affiliate Members being approved by the Pre- school Learning Alliance. 5.4 Where an individual is elected as a Committee member it is that individual who is the Committee member and charity trustee and no other individual with whom they share Family Membership or Affiliate Membership shall be entitled to stand in their place at Committee meetings or have any other rights as a Committee member. 5.5 (a) The Committee members in 5.2(a) and 5.2(b) shall be elected for one year at the Annual General Meeting. Retiring Committee members are eligible for re- election Reference Number: 750/1415 Case Number: C-384409-N162 11 |
unless they have already served on the Committee in any capacity for ten consecutive years. (b) Co-opted members in 5.2(c) may join at any time on the invitation of the Committee but shall retire at the next Annual General Meeting. No co-opted member shall serve for more than six consecutive years. (d) In the event of the death or resignation of an elected Committee member, the vacancy shall be filled until the next Annual General Meeting by a Family Member or an Affiliate Member appointed by the Committee. 5.6 All Committee members will have one vote each at Committee meetings. In the event of a tie the Chair of the Committee has a second or casting vote. 5.7 A quorum for Committee meetings is not less than half the Committee, including any two of the Officers. 5.8 All Members shall be eligible to stand for election to the Committee, except ordinarily a Member who is a paid employee of the Pre-school. A Member who is a paid employee of the Pre-school may however be eligible for election to the Committee subject to the following conditions being satisfied: a) No Committee member may be paid for services provided to the Pre-school that form part of their duties as a Committee member and trustee of the Pre-school; b) Any services which are provided by a Member who is a paid employee to the Preschool must be the subject of a written agreement between the individual and the Pre-school on such terms as are considered by the Committee to be in the interests of the Pre-school and have been approved by a resolution of the Committee; c) The amount of the remuneration for such services are what is reasonable in the circumstances and do not exceed the amount that is customarily paid by the Preschool to other persons who are not Committee members for such services; and d) Not more than a minority of Committee members may at any time be the subject of such arrangements with the Pre-school and no such Committee members shall vote on or sit in any Committee meeting at which any matters concerning any such
agreement relating to the provision of their services to the Pre-school is considered by the Committee. 5.9 Not less than two weeks before the date of the next Annual General Meeting of the Pre-school at which the election of elected Committee members will take place each Member shall be sent a form which any Member wishing to stand as a candidate for election to the Committee must complete and return to the Secretary to indicate their willingness to act as a member of the Committee if elected. 5.10 At the Annual General Meeting the prospective new elected members of the Committee will be those candidates receiving the highest number of votes from the Members, up to a maximum of 12 elected Committee members in total. Candidates will need to notify their willingness to stand on the Committee to the Secretary. Reference Number: 750/1415 Case Number: C-384409-N162 12 5.11 At the first Committee meeting following the Annual General Meeting at which the newly elected members of the Committee are elected they shall choose from amongst their number the members who will act as Chair, Treasurer and Secretary. 5.12 The term of office of any Committee member will automatically cease: (a) if he or she is not re-elected or reappointed in accordance with the provisions of this clause 5; (b) if they are disqualified under the Charities Acts from acting as a charity trustee; (c) if they are incapable whether mentally or physically of managing his or her own affairs; (d) if they resign (but only if at least 5 other elected members of the Committee will remain in office); (e) if they are removed from the Committee by a resolution passed by a majority of the members of the Committee on the grounds that they have acted in a way which brings or is
likely to bring the Pre-school into disrepute or he/she has failed to abide by the rules of the Constitution. Before the Committee decides whether to remove the Committee member, the Committee will give him/her written notice of the misconduct or failure alleged to have occurred. The Committee member will have not less than 14 days in which to submit a written response to the notice. The Committee will have regard to this written response before making the final decision on whether or not to remove him/her from the Committee. 6.0 Proceedings of the Committee 6.1 The Committee shall hold at least 2 meetings each year unless the Committee shall decide by simple majority to hold a further meeting or meetings. 6.2 Every issue considered at Committee meetings may be determined by a simple majority of the votes cast at the meeting. A written resolution signed by all members of the Committee is as valid as a resolution passed in a meeting. 6.3 A Committee member must absent himself or herself from any discussions of the Committee in which it is possible that a conflict of interest may arise between his or her duty to act solely in the interest of the Preschool and any personal interest (including but not limited to any personal financial interest) which the Committee member may have in the matter under consideration and take no part in any vote on the matter.
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works
| Relationship with any related parties |
Para 1.51 | |
|---|---|---|
| Other |
Reference and Administrative details
| Charity name | Triangle Playgroup |
|---|---|
| Other name the charity uses | Known as Triangle Preschool |
| Registered charity number | 110090 |
| Charity’s principal address | Wesley Methodist Church Weeke, Winchester, SO22 6EG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Ruth Clements | Chair | |||
| HayleyCoello | Treasurer | |||
| BeckyRadford | Secretary | |||
| Hannah Larkum | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Two people awaiting DBS/EY2 forms to be elected as Trustees.
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Ruth Clements
Full name(s) Ruth Clements
Position (eg Secretary, Chair Chair, etc)
Date
21.1.25
| Triangle Pre-School | 110090 | ||
|---|---|---|---|
| To For the period from Receipts andpayments accounts 01/04/2023 31/03/2024 |
CC16a |
| Section A Receipts and payments | |
|---|---|
| Unrestricted funds Restricted funds Endowment funds Total funds Last year |
|
| to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ |
|
| A1 Receipts | |
| Hampshire CountyCouncil NEG 81,518 - - 81,518 68,239 Fees 6,185 - - 6,185 12,487 Fundraising 1,272 - - 1,272 1,062 Donations 124 - - 124 200 Grants 500 - - 500 BuildingSocietyInterest 967 - - 967 298 Other 201 - - 201 296 - - - Sub total(Gross income for AR) 90,767 - - 90,767 82,582 ~~—=====~~ |
|
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 90,767 - - 90,767 82,582 ~~—————~~ |
|
| A3 Payments Rent 11,564 - - 11,564 11,347 Toys/Books 1,314 - - 1,314 361 Consumables 958 - - 958 694 Equipment 34 - - 34 1,083 Staff Costs 76,362 - - 76,362 75,774 Administration 3,048 - - 3,048 3,445 Craft/Activities 687 - - 687 800 FundraisingCosts 122 - - 122 34 Household 380 - - 380 1,080 Sub total 94,469 - - 94,469 94,618 A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 94,469 - - 94,469 94,618 Net of receipts/(payments) - 3,702 - - - 3,702 - 12,036 A5 Transfers between funds - - - - - A6 Cash funds last year end - - - Cash funds this year end - 3,702 - - - 3,702 - 12,036 ~~Sa ====~~ ~~——=———~~ ~~=====>~~ |
Section B Statement of assets and liabilities at the end of the period
CCXX R1 accounts (SS)
15/01/2025
1
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Building Society Cash at Bank Cash in Hand Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 51,046 - 8,150 - 173 - 59,369 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
CCXX R2 accounts (SS)
15/01/2025
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees | Charity Name Triangle Preschool |
|
|---|---|---|
| On accounts for the year | 31/03/2024 Charity no |
306086 |
| ended | (if any) | |
| Set out on pages | 1&2 | |
| (remember to include the page numbers of additional sheets) | (remember to include the page numbers of additional sheets) | |
| I report to the trustees on my examination of the accounts of the above | ||
| charity (“the Trust”) for the year ended31 / 03 / 2024. | ||
| Responsibilities and | As the charity's trustees, you are responsible for the preparation of the | |
| basis of report | accounts in accordance with the requirements of the Charities Act 2011 | |
| (“the Act”). |
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
-
Independent I have completed my examination. I confirm that no material matters have
-
examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
| *Please delete the words in the brackets if they do not apply. | Please delete the words in the brackets if they do not apply. | Please delete the words in the brackets if they do not apply. | |
|---|---|---|---|
| Signed: | Amy Kruger | Date: | 01/09/2024 |
| Name: | Amy Kruger, FCMA | ||
| Relevant professional | Chartered Institute of Management Accountants | ||
| qualification(s) or body | |||
| (if any): | |||
| Address: | 10 Ashbarn Crescent | ||
| Winchester |
Oct 2018
1
IER
SO22 4LW
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of N/A any items that the examiner wishes to disclose .
Oct 2018
2
IER