Trustees, Annual Report For the period From {start date) to end date Section A Reference and administration details Charity name 16th N(Nwich &>)ut Group Other names the charity is kncmn by R89iStered chartty number Irf any) HQ registration number Chaty,8 pdnclpal addres8 19 The Street Old Cos NoThyich Post¢ode Names of the charty trustees who manage Ihe charity Tru•t•• Nam• Olfic• Ilf any Dats• act•d If not lor wholo year usan Irivn Andrew Irvin Peter Wood rd Treasurer Exec Committee Exec Committee Section B Striictiire. governance and maiiagement Description of the ¢harity$ trusts Type of goveming documt The Group's goveming documents are those of the The S¢xx¢t Assoctatron. Tfw consist of a Royal Charter, which in tum gives authority to the Bye Laws of the Association and The Pdicy, Organisalion and Ru* of The Scout le.g. trust deed. constitution) How the charity is constitLrted The Group is a hjst 8Stabtished under its ru18s Ythich are common to all Scouts. {e.g. trust. as8oaati¢)n, compary) Trustee sele¢t¥on melhods {e.g. appointed by, elecled by) The Tfustees are apwinted in aCrdance wrth the Poliw, Organisab"on and Rules ofThe Scout ASsiation.
Addrtional govemance issues {optional infomiation but eTh)ur8ged as best praclice) You may ¢hoose to indude ad'onal information, where relevant, about The Group is managed by the Group Execubve Committee. the members of which are the 'Charity Truste, of the s(Ut Group whh is an educaknnal charity. As charity trustees they are respjnsibie for comptying legislation applicable to charitres. This indudes the registration. keeping proper )Unts and making retums to Ihe Chanty Commisston as apwowiate. Policies and prdureS adopted for. al the induction and training of Injslees., bl Irusle8' consideratvjn of major risks and the systems and procedures to manage them The Commltteo conslsts of 3 Indepdent r8pr88entative8. Cttair, Treasurer and Secretsry together wrth the Group SC1 Leaders. individual section knjers {if opted to take on the responsibiltyl and parenys representskn.on arKI meets every 3 months. Members of the Execuove Committee Comp E&$8ntial Infomiation for Executwe Commdtse. training within the first 5 Mth$ ofi(xning the c¢mmitt. This Group Exeujtive Commtttee exists to support the Group Scout Leader in meeting the regponsibilibe$ of the app)inknents and is responsible for. The maintenance of Group property: The ra¢sing of fuThJs and admintstrallon of Gr finance," The insurance of porsons, propwty and equipm6nt,' Group public occasp)ns'. Assisting in the recruitsnent of beJers and other •Jult Support,. Apwinting any sub committees that may be required., Appointsng Group Administrators and Advisor5 Other than those who a e*ted.
Section B Structure, governance and management Icontinuedl Risk and Intornal Control {SpKim8n 11 The Group Executr"ve Commtttee has HJentifi8d the major risks to vthich they believe the Group is exwsed, these have been reviewed and systems have been established to mibgale against them. The main areas of Concem that have been Klentified are: Damage to th8 building. wopefty and equipment The Group would reqLSt the use of buildings, propety and equipment from neighbouring organisations such as the church, community centre and other Scout GfOUPS. Similar reciprctsl arrangements exist with these organisations. The Group has suffiewt buikling$ and contents insurance in ace lo mibgate against Fernnent loss. Injury to teaders. helpers. SUPFQrters and members. The Group through the capitatM)n fees o)ntrtbutes to the S¢oul Associations natJnal accident insurance poli. Risk Assessments a undertaken beftye all acbwties. Reduced in¢cffie from fund ratsing. The Group is primarity rdianl upon inc4)me from subxriptions and fvndraising. The group does hold a r88erve to ensure the continuty of acbwknes should there be a major reduction in inrne. The Committee coukJ raise the value of subscription$ lo increase the income to the group on an ongoing basis, either temporarity or pemianenty. Reduction or k)8s of Th8 group is totalty reliant up)n volunteers to run and gjminister the activities of the group. If there was a reduction in the number of18aders to an unacceptable level in a parbcular section or the group a whok then there thtyjld have to b8 a contraction. consolKlation or dosure of a se¢t)n. In tr worst case s¢enario the mplete closur6 of the Group. Reduction or loss of members. The Group provides a¢b"vth"e$ for all young peopje aged 6 10 18. If there was a reduction membership in a partIlar section or the group as whole then there wouk1 have to be a contraction, consolitlation or closure of a section. In the worst cas6 s¢enar> the complete dosure of the Group. Risk and Intsm#l Control ISp•clm•n 2) The group has in place systems of intemal controls that are designed to provK reasonable assurance against material mismanagement or lo, these indude 2 signatories for all payments and a comprehensive insurance pOlS to
Section C Objectives aiid activities Summary of Ihe objects of the charity set out In tts govemlng document The Purpose of S¢ouUng Scouting exists to activety engage and SUPFIKt YIng people in their personal devebpmenL empowering them to make a Frf)&ve contribution to SOCi8ty. The Values of Scoutlng As Scouts we are gued by these walues: Integrity- We act with integjity. we are hones( trustsvorthy and loyal. Re8pect- We have self.respect and respect for others. Car• - We supFort ottEts and take Ca of the world in which we INe. Belief - We explore our faths. beliefs and athtudes. cOPeratIon - We make a p0sVe drffer8nce'. we Cov operate wrth others and make th"end$. The Scout Method Scouts'ng takes place when Yjn9 poopl8. in partnershlp th adutis, th tCJether based on the values of Scouting and.. - enjoy what they are dolng and have fun - take part in xtivrti8s indtrjrs and OLrtdoors learn by doing - share in spiritl1 refiecuon - tske responsilylty arKI make thows - undertake new and challenging activities - make and INe by their Promise. Summary of the maln actfviti88 In relation to these objects Additlonal detsils of the objectives and ivitles lopt'onal information but eno)uraged as best practice) You may ¢hoo80 to indude furthe 818tements, where relevanL about ' policy on grantmaking: ContribuOn made by volunteers: policy on investrments. Public benefft statement The Group meets the Charity Commk%sion'$ public benefft criteria under the ajvancement of education and the advanment of cittzenship or cg)mmuntty deveknpment headin
Section D Achievemer)ts and perlormance Summary of the main achievements of Ihe ¢harity during the yea fter retuming to face to face scouting, the numbers of the group have been maintained. kaders have b8en Section E Firiaiicial Review Brief statement of the charity's policy on r88ervé8 R•••rvM Polky The Group's poliw on reserves is to hold sufficienl reSoUrS to continue the chantable actswtss of the group should income and fundraising xb'vities fall short. The Group Executive Commrtte8 consider3 that the group should hold a sum equNalent to 6 months running $ts, arca £20CKI. Quantify and explain any designath)ns Details of any fvnd$ malerialty in deficit {circumstances plus steps to diminate)
Further financial review detail$ (optional infomiationl may ehoose lo include addOal information, where relevant, at.. . the Charis principal sources of funds (including any fundraising)., Invo•tmont Pollcy The Group's Income and ExFenditure is very small and as a consequence does not have SLrfficient fvnds to invest In longer-term investments such as st(kS and shares. The Group has there1e ajopted a IN risk strategy to the investment of its funds. AJI funds are held in cash using onty mainstream banks or building xKiets'es. . how expenditure has supported trte k objectives of the charity.. The Group Executive regularty monitors the levels of bank balan¢es and the interest rates received to ensure the group oblains MmuM value and income from its banking arrangements. Occasionalty this may invofve uslng an account that requires a Fericd of nolice before fvnds may be withdrawn, b6fore doing so the Group ExeLUtfve . Investment wlicy and obiecbves.. Section F Other Optioiial Inlorrnation Plan$ for fvture perlod8 (details of any slgnificant actNities planned to achieve them) Section G Declaration The trustees declare that they have woved the tJustees' rewt at Signed on behaw of the charitls trustees Sign8turel81 Full namels} Susan lThing Position {eg Secretary. Chair) reasurer
Expenditure April 2021 to March 2022
| Date | Details | Cheque Number |
Receipt Number |
Receipt Available |
Amount | Capitation | Admin and Sundries |
Uniform | Training | Equipment | Running Costs |
Repairs | Group Activites |
External Days |
Refunds | Camps | Fundraising | Cashed? | Total | MonthlyTotal |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 06.04.2021 | CleaningMaterials for hall(Ben Irving) | 2021/001 | Yes | £32.73 | £32.73 | £32.73 | ||||||||||||||
| 10.04.2021 | Covid supplies(Susan - Amazon) | 2021/002 | Yes | £51.68 | £51.68 | £51.68 | ||||||||||||||
| 10.04.2021 | TradingPost(March) | 2021/003 | Yes | £125.26 | £125.26 | £125.26 | ||||||||||||||
| 11.04.2021 | Rackingfor canoes(Marc Stacey) | 2021/004 | Yes | £287.86 | £287.86 | £287.86 | ||||||||||||||
| 11.04.2021 | PlumbingSupplies(AshleyOwen) | 2021/005 | Yes | £21.67 | £21.67 | £21.67 | ||||||||||||||
| 22.04.2021 | Photo compand fire steel(Pete) | 2021/006 | Yes | £86.22 | £54.00 | £32.22 | £86.22 | |||||||||||||
| 22.04.2021 | 2 Snooker Spinners(Norwich Gun Centre) | 2021/007 | Yes | £110.00 | £110.00 | £110.00 | ||||||||||||||
| 27.04.2021 | Petrol for Lawnmower(Marc) | 2021/008 | Yes | £14.80 | £14.80 | £14.80 | ||||||||||||||
| 27.04.2021 | Trophies(MBSgroup) | 2021/009 | Yes | £75.00 | £75.00 | £75.00 | ||||||||||||||
| 28.04.2021 | First Response Training (Rhoda and Kate) | 2021/010 | Yes | £30.00 | £30.00 | £30.00 | £835.22 | |||||||||||||
| 02.05.2021 | ArcheryEquipment(Clickers) | 2021/011 | Yes | £722.83 | £722.83 | £722.83 | ||||||||||||||
| 02.05.2021 | Norwich Gun Centre | 2021/012 | Yes | £135.37 | £135.37 | £135.37 | ||||||||||||||
| 02.05.2021 | OSM(Cubs and Scouts) | 2021/013 | Yes | £38.28 | £38.28 | £38.28 | ||||||||||||||
| 06.05.2021 | 1&1 Invoice(John Gilmour) | 2021/014 | Yes | £144.00 | £144.00 | £144.00 | ||||||||||||||
| 10.05.2021 | Wave(Water Bill) | 2021/015 | Yes | £64.44 | £64.44 | £64.44 | ||||||||||||||
| 14.05.2021 | Eon Electricity | 2021/016 | Yes | £40.15 | £40.15 | £40.15 | ||||||||||||||
| 17.05.2021 | Canoe Rescue course FSRI(Peter Allen) | 2021/017 | Yes | £60.00 | £60.00 | £60.00 | ||||||||||||||
| 19.05.2021 | Refund to Joe Cockaday (PF) | 2021/018 | Yes | £65.00 | £65.00 | ` | £65.00 | |||||||||||||
| 19.05.2021 | Refund to Joe Cockaday (St George's Day) | 2021/019 | Yes | £5.00 | £5.00 | £5.00 | £1,275.07 | |||||||||||||
| 06.06.2021 | Expenses for Lofty (David Barrell) | 2021/020 | Yes | £158.31 | £158.31 | £158.31 | ||||||||||||||
| 17.06.2021 | Clickers Archery (Pete) | 2021/021 | Yes | £82.09 | £82.09 | £82.09 | £240.40 | |||||||||||||
| 03.07.2021 | Jays SkipHire(Old Hut removal) | 2021/022 | Yes | £480.00 | £480.00 | £480.00 | ||||||||||||||
| 10.07.2021 | Laminator, pouches and box | 2021/023 | Yes | £71.04 | £71.04 | £71.04 | ||||||||||||||
| 10.07.2021 | LED lights for back room | 2021/024 | Yes | £53.98 | £53.98 | £53.98 | ||||||||||||||
| 10.07.2021 | Climbingwall for activitydays | 2021/025 | Yes | £500.00 | £500.00 | £500.00 | ||||||||||||||
| 11.07.2021 | OSM Calander(Marc Stacey) | 2021/026 | Yes | £36.00 | £36.00 | £36.00 | ||||||||||||||
| 14.07.2021 | E Fire - Extinguisher checks | 2021/027 | Yes | £42.00 | £42.00 | £42.00 | ||||||||||||||
| 27.07.2021 | Ben Burgess Cab air filter | 2021/028 | Yes | £91.14 | £91.14 | £91.14 | £1,274.16 | |||||||||||||
| 08.08.2021 | Wave(Water Bill) | 2021/029 | Yes | £114.49 | £114.49 | £114.49 | ||||||||||||||
| 08.08.2021 | Eon Electricity | 2021/030 | Yes | £119.70 | £119.70 | £119.70 | ||||||||||||||
| 12.08.2021 | UnityInsurance | 2021/031 | Yes | £678.48 | £678.48 | £678.48 | ||||||||||||||
| 23.08.2021 | TradingPost(to July) | 2021/032 | Yres | £416.44 | £416.44 | £416.44 | ||||||||||||||
| 23.08.2021 | Drybags X6(Marc Stacey) | 2021/033 | Yes | £59.94 | £59.94 | £59.94 | £1,389.05 | |||||||||||||
| 31.08.2021 | Scouts diving- Christal Seas Scuba Ltd | 2021/034 | Yes | £406.00 | £406.00 | £406.00 | ||||||||||||||
| 07.09.2021 | OSM - Beavers | 2021/035 | Yes | £14.06 | £14.06 | £14.06 | ||||||||||||||
| 15.09.2021 | Glasses and Art(Pete Allen t/f for diving+pf) | 2021/036 | Yes | £30.20 | £30.20 | £30.20 | £450.26 | |||||||||||||
| 06.10.2021 | Beavers baking (Kate Moreton) | 2021/037 | Yes | £12.79 | £12.79 | £12.79 | ||||||||||||||
| 07.10.2021 | September campexpenses(Pete) | 2021/038 | Yes | £171.15 | £171.15 | £171.15 | ||||||||||||||
| 12.10.2021 | marbles(John Pettifer) | 2021/039 | Yes | £2.29 | £2.29 | £2.29 | ||||||||||||||
| 13.10.2021 | First Aid Course X4 | 2021/040 | Yes | £60.00 | £60.00 | £60.00 | ||||||||||||||
| 13.10.2021 | OSM(Scouts) | 2021/041 | Yes | £36.13 | £36.13 | £36.13 | ||||||||||||||
| 20.10.2021 | TradingPost(September) | 2021/042 | Yes | £152.21 | £152.21 | £152.21 | ||||||||||||||
| 21.10.2021 | First Aid Training (Pete Allen) | 2021/043 | Yes | £15.00 | £15.00 | £15.00 | ||||||||||||||
| 21.10.2021 | Refund to Cavanagh(Caleb Garnham) | 2021/044 | Yes | £344.00 | £344.00 | £344.00 | ||||||||||||||
| 23.10.2021 | Wastepipe and fittings(AshleyOwen) | 2021/045 | Yes | £16.05 | £16.05 | £16.05 | ||||||||||||||
| 23.10.2021 | Bacon and rolls(AshleyOwen) | 2021/046 | Yes | £6.68 | £6.68 | £6.68 | ||||||||||||||
| 28.10.2021 | Eon Electricity | 2021/047 | Yes | £178.65 | £178.65 | £178.65 | £994.95 | |||||||||||||
| 04.11.2021 | Kent Jamboree | 2021/048 | Yes | £1,170.00 | £1,170.00 | £1,170.00 | ||||||||||||||
| 04.11.2021 | Refund to Alexa Gartna | 2021/049 | Yes | £126.00 | £126.00 | £126.00 | ||||||||||||||
| 04.11.2021 | Beaver District Day | 2021/050 | Yes | £60.00 | £60.00 | £60.00 | ||||||||||||||
| 10.11.2021 | Wave(Water Bill) | 2021/051 | Yres | £87.69 | £87.69 | £87.69 | ||||||||||||||
| 10.11.2021 | SepCamp (Peter Allen + £5 to Movie night) | 2021/052 | Yes | £61.30 | £61.30 | £61.30 | ||||||||||||||
| 12.11.2021 | TradingPost(October) | 2021/053 | Yes | £136.56 | £136.56 | £136.56 | ||||||||||||||
| 20.11.2021 | PPL PRS Music License | 2021/054 | Yes | £118.60 | £118.60 | £118.60 | ||||||||||||||
| 23.11.2021 | RoyalBrithish Legion Weath | 1368 | 2021/055 | Yes | £20.00 | £20.00 | £20.00 | £1,780.15 | ||||||||||||
| 12.12.2021 | Hippodrome(District Beavers) | 2021/056 | No | £184.00 | £184.00 | £184.00 | ||||||||||||||
| 15.12.2021 | Battlestations Scouts | 2021/057 | yes | £570.00 | £570.00 | £570.00 | ||||||||||||||
| 29.12.2021 | Cub Partyand Toilet Rolls(Peter Allen) | 2021/058 | Yes | £60.13 | £5.00 | £55.13 | £60.13 | £814.13 | ||||||||||||
| 08.12.2021 | Eon Electricity | 2021/059 | Yes | £141.58 | £141.58 | £141.58 | ||||||||||||||
| 13.01.2022 | TradingPost(December) | 2021/060 | Yes | £28.80 | £28.80 | £28.80 | ||||||||||||||
| 14.01.2022 | Crystal Seas Beave Scuba) | 2021/061 | Yes | £100.00 | £100.00 | £100.00 | ||||||||||||||
| 15.01.2022 | CleaningMaterials for hall(Susan Irving) | 2021/062a | Yes | £34.53 | £34.53 | £34.53 | ||||||||||||||
| 20.01.2022 | Blue towels(Susan irving) | 2021/062b | Yes | £14.38 | £14.38 | £14.38 | ||||||||||||||
| 24.01.2022 | Cub expenses (Kate Ghairi) | 2021/063 | Yes | £17.98 | £17.98 | £17.98 | £337.27 |
Expenditure April 2021 to March 2022
| Date | Details | Cheque Number |
Receipt Number |
Receipt Available |
Amount | Capitation | Admin and Sundries |
Uniform | Training | Equipment | Running Costs |
Repairs | Group Activites |
External Days |
Refunds | Camps | Fundraising | Cashed? | Total | MonthlyTotal |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 31.01.2022 | Keys Cut(StacyHartshorn) | 2021/064 | Yes | £12.75 | £12.75 | £12.75 | ||||||||||||||
| 31.01.2022 | Cleaner Wages(Ross Irving- January) | 2021/065 | Yes | £80.00 | £80.00 | £80.00 | ||||||||||||||
| 31.01.2022 | OSM Cubss(Kat) | 2021/066 | Yes | £36.95 | £36.95 | £36.95 | ||||||||||||||
| 04.02.2022 | NR Asphalt(ParkingArea) | 2021/067 | Yes | £864.00 | £864.00 | £864.00 | ||||||||||||||
| 04.02.2022 | TradingPost(January) | 2021/068 | Yes | £63.21 | £63.21 | £63.21 | ||||||||||||||
| 09.02.2022 | British Gas Bill | 2021/069 | Yes | £21.81 | £21.81 | £21.81 | ||||||||||||||
| 10.02.2022 | Eon Electricity | 2021/070 | Yes | £17.69 | £17.69 | £17.69 | ||||||||||||||
| 10.02.2022 | Crystal Seas Beave Scuba) | 2021/071 | Yes | £40.00 | £40.00 | £40.00 | ||||||||||||||
| 11.03.2022 | Wave(Water Bill) | 2021/072 | yes | £129.39 | £129.39 | £129.39 | ||||||||||||||
| 22.02.2022 | Martyn Green - carpark | 2021/073 | Yes | £240.00 | £240.00 | £240.00 | ||||||||||||||
| 23.02.2022 | PPL PRS Music License | 2021/074 | Yes | £161.52 | £161.52 | £161.52 | ||||||||||||||
| 24.02.2022 | Crystal Seas Beave Scuba) | 2021/075 | Yes | £40.00 | £40.00 | £40.00 | £1,707.32 | |||||||||||||
| 26.02.2022 | OSM Beavers | 2021/076 | Yes | £33.76 | £33.76 | £33.76 | ||||||||||||||
| 26.02.2022 | Cleaner Wages(Ross Irving-February) | 2021/077 | Yes | £60.00 | £60.00 | £60.00 | ||||||||||||||
| 28.02.2022 | Kent Jamboree(26 x£80 + £17.50) | 2021/078 | Yes | £2,097.50 | £2,097.50 | £2,097.50 | ||||||||||||||
| 02.03.2022 | Thompsons Sawmilss(Gate for Field Andreew) | 2021/079 | Yes | £503.83 | £503.83 | £503.83 | ||||||||||||||
| 03.03.2022 | Capitation(75 x £52.50) | 2021/080 | Yes | £3,937.50 | £3,937.50 | £3,937.50 | ||||||||||||||
| 06.03.2022 | GB Digger hire for carpark | 2021/081 | Yes | £120.00 | £120.00 | £120.00 | ||||||||||||||
| 06.03.2022 | Nights awaybook and Tarps(Chris Spears) | cash | 2021/082 | Yes | £27.62 | £27.62 | £27.62 | |||||||||||||
| 08.03.2022 | Meal at Hart for Loftly,Will,Steve and Andy | 2021/083 | Yes | £68.80 | £68.80 | £68.80 | ||||||||||||||
| 08.03.2022 | Eon Electricity | 2021/084 | Yes | £36.39 | £36.39 | £36.39 | ||||||||||||||
| 09.03.2022 | TradingPost | 2021/085 | Yes | £6.50 | £6.50 | £6.50 | ||||||||||||||
| 15.03.2022 | Norfolk CC(Archerycourse,Kate and Ashley) | 2021/086 | £480.00 | £480.00 | £480.00 | |||||||||||||||
| 16.03.2022 | Scout Shootingcompetition | 2021/087 | Yes | £28.00 | £28.00 | £28.00 | ||||||||||||||
| 16.03.2022 | Cub Expenses(Kate) | 2021/088 | Yes | £12.24 | £12.24 | £12.24 | ||||||||||||||
| 21.03.2022 | Pellets from Steve Reynolds | 2021/089 | Yes | £10.00 | £10.00 | £10.00 | ||||||||||||||
| 30.03.2022 | Hall Cleaning (March) | 2021/090 | Yes | £80.00 | £80.00 | £80.00 | ||||||||||||||
| 30.03.2022 | BinnySanitaryBins(Susan) | 2021/091 | Yes | £58.19 | £58.19 | £58.19 | ||||||||||||||
| 30.03.2022 | StationeryOrder(all sections Amazon susan) | 2021/092 | Yes | £235.26 | £235.26 | £235.26 | £7,795.59 | |||||||||||||
| £0.00 | ||||||||||||||||||||
| £0.00 | ||||||||||||||||||||
| £18,893.57 | £3,937.50 | £499.02 | £928.98 | £645.00 | £1,687.35 | £2,671.06 | £2,274.56 | £1,023.45 | £1,248.00 | £540.00 | £3,438.65 | £0.00 | Check | £18,893.57 | 18893.57 |