Trustees, Annual Report
For the period
From {start date)
to end date
Section A
Reference and administration details
Charity name
16th N(Nwich &>)ut Group
Other names the charity is kncmn by
R89iStered chartty number Irf any)
HQ registration number
Chaty,8 pdnclpal addres8
19 The Street
Old Cos
NoThyich
Post¢ode
Names of the charty trustees who manage Ihe charity
Tru•t•• Nam•
Olfic• Ilf any
Dats• act•d If not
lor wholo year
usan Irivn
Andrew Irvin
Peter Wood rd
Treasurer
Exec Committee
Exec Committee
Section B
Striictiire. governance and maiiagement
Description of the ¢harity$ trusts
Type of goveming documt
The Group's goveming documents are those of the The
S¢xx¢t Assoctatron. Tfw consist of a Royal Charter, which in
tum gives authority to the Bye Laws of the Association and
The Pdicy, Organisalion and Ru* of The Scout
le.g. trust deed. constitution)
How the charity is constitLrted
The Group is a hjst 8Stabtished under its ru18s Ythich are
common to all Scouts.
{e.g. trust. as8oaati¢)n, compary)
Trustee sele¢t¥on melhods
{e.g. appointed by, elecled by)
The Tfustees are apwinted in aCrdance wrth the Poliw,
Organisab"on and Rules ofThe Scout ASsiation.
Addrtional govemance issues {optional infomiation but eTh)ur8ged as best praclice)
You may ¢hoose to indude ad'onal
information, where relevant, about
The Group is managed by the Group Execubve Committee.
the members of which are the 'Charity Truste, of the
s(Ut Group whh is an educaknnal charity. As charity
trustees they are respjnsibie for comptying legislation
applicable to charitres. This indudes the registration.
keeping proper )Unts and making retums to Ihe Chanty
Commisston as apwowiate.
Policies and prdureS adopted for.
al the induction and training of Injslees.,
bl Irusle8' consideratvjn of major risks
and the systems and procedures to
manage them
The Commltteo conslsts of 3 Indepdent r8pr88entative8.
Cttair, Treasurer and Secretsry together wrth the Group
SC1 Leaders. individual section knjers {if opted to take
on the responsibiltyl and parenys representskn.on arKI meets
every 3 months.
Members of the Execuove Committee Comp E&$8ntial
Infomiation for Executwe Commdtse. training within the first
5 Mth$ ofi(xning the c¢mmitt*.
This Group Exeujtive Commtttee exists to support the
Group Scout Leader in meeting the regponsibilibe$ of the
app)inknents and is responsible for.
The maintenance of Group property:
The ra¢sing of fuThJs and admintstrallon of Gr
finance,"
The insurance of porsons, propwty and equipm6nt,'
Group public occasp)ns'.
Assisting in the recruitsnent of be*Jers and other •Jult
Support,.
Apwinting any sub committees that may be required.,
Appointsng Group Administrators and Advisor5 Other than
those who a e*ted.
Section B
Structure, governance and management Icontinuedl
Risk and Intornal Control {SpKim8n 11
The Group Executr"ve Commtttee has HJentifi8d the major
risks to vthich they believe the Group is exwsed, these
have been reviewed and systems have been established to
mibgale against them. The main areas of Concem that have
been Klentified are:
Damage to th8 building. wopefty and equipment The
Group would reqLSt the use of buildings, propety and
equipment from neighbouring organisations such as the
church, community centre and other Scout GfOUPS. Similar
reciprctsl arrangements exist with these organisations. The
Group has suffiewt buikling$ and contents insurance in
ace lo mibgate against Fernnent loss.
Injury to teaders. helpers. SUPFQrters and members. The
Group through the capitatM)n fees o)ntrtbutes to the S¢oul
Associations nat*Jnal accident insurance poli. Risk
Assessments a undertaken beftye all acbwties.
Reduced in¢cffie from fund ratsing. The Group is primarity
rdianl upon inc4)me from subxriptions and fvndraising. The
group does hold a r88erve to ensure the continuty of
acbwknes should there be a major reduction in inrne. The
Committee coukJ raise the value of subscription$ lo
increase the income to the group on an ongoing basis,
either temporarity or pemianenty.
Reduction or k)8s of Th8 group is totalty reliant
up)n volunteers to run and gjminister the activities of the
group. If there was a reduction in the number of18aders to
an unacceptable level in a parbcular section or the group
a whok then there thtyjld have to b8 a contraction.
consolKlation or dosure of a se¢t*)n. In tr* worst case
s¢enario the mplete closur6 of the Group.
Reduction or loss of members. The Group provides
a¢b"vth"e$ for all young peopje aged 6 10 18. If there was a
reduction membership in a partIlar section or the group
as whole then there wouk1 have to be a contraction,
consolitlation or closure of a section. In the worst cas6
s¢enar> the complete dosure of the Group.
Risk and Intsm#l Control ISp•clm•n 2)
The group has in place systems of intemal controls that are
designed to provK* reasonable assurance against material
mismanagement or lo, these indude 2 signatories for all
payments and a comprehensive insurance pOlS to
Section C
Objectives aiid activities
Summary of Ihe objects of the charity set
out In tts govemlng document
The
Purpose of S¢ouUng
Scouting exists to activety engage and SUPFIKt YIng
people in their personal devebpmenL
empowering them to make a Frf)&ve contribution to SOCi8ty.
The Values of Scoutlng
As Scouts we are gued by these walues:
Integrity- We act with integjity. we are hones( trustsvorthy
and loyal.
Re8pect- We have self.respect and respect for others.
Car• - We supFort ottEts and take Ca of the world in
which we INe.
Belief - We explore our faths. beliefs and athtudes.
cOPeratIon - We make a p0sVe drffer8nce'. we Cov
operate wrth others and make th"end$.
The Scout Method
Scouts'ng takes place when Yjn9 poopl8. in partnershlp
th adutis, th tC*Jether based on the
values of Scouting and..
- enjoy what they are dolng and have fun
- take part in xtivrti8s indtrjrs and OLrtdoors
learn by doing
- share in spiritl1 refiecuon
- tske responsilylty arKI make thows
- undertake new and challenging activities
- make and INe by their Promise.
Summary of the maln actfviti88 In relation
to these objects
Additlonal detsils of the objectives and *ivitles lopt'onal information but eno)uraged as best practice)
You may ¢hoo80 to indude furthe
818tements, where relevanL about
' policy on grantmaking:
ContribuOn made by volunteers:
policy on investrments.
Public benefft statement
The Group meets the Charity Commk%sion'$ public benefft
criteria under the ajvancement of education and the
advanment of cittzenship or cg)mmuntty deveknpment
headin
Section D
Achievemer)ts and perlormance
Summary of the main achievements of
Ihe ¢harity during the yea
fter retuming to face to face scouting, the numbers of the
group have been maintained. kaders have b8en
Section E
Firiaiicial Review
Brief statement of the charity's policy on
r88ervé8
R•••rvM Polky
The Group's poliw on reserves is to hold sufficienl
reSoUrS to continue the chantable actswtss of the group
should income and fundraising xb'vities fall short. The
Group Executive Commrtte8 consider3 that the group
should hold a sum equNalent to 6 months running $ts,
arca £20CKI.
Quantify and explain any designath)ns
Details of any fvnd$ malerialty in deficit
{circumstances plus steps to diminate)
Further financial review detail$ (optional infomiationl
may ehoose lo include addOal
information, where relevant, at..
. the Charis principal sources of funds
(including any fundraising).,
Invo•tmont Pollcy
The Group's Income and ExFenditure is very small and as a
consequence does not have SLrfficient fvnds to invest In
longer-term investments such as st(kS and shares. The
Group has there1e ajopted a IN risk strategy to the
investment of its funds. AJI funds are held in cash using onty
mainstream banks or building xKiets'es.
. how expenditure has supported trte k
objectives of the charity..
The Group Executive regularty monitors the levels of bank
balan¢es and the interest rates received to ensure the
group oblains MmuM value and income from its banking
arrangements. Occasionalty this may invofve uslng an
account that requires a Fericd of nolice before fvnds may
be withdrawn, b6fore doing so the Group ExeLUtfve
. Investment wlicy and obiecbves..
Section F
Other Optioiial Inlorrnation
Plan$ for fvture perlod8 (details of any
slgnificant actNities planned to achieve
them)
Section G
Declaration
The trustees declare that they have woved the tJustees' rewt at
Signed on behaw of the charitls trustees
Sign8turel81
Full namels}
Susan lThing
Position {eg Secretary. Chair)
reasurer
Expenditure April 2021 to March 2022
|Date|Details|Cheque
Number|Receipt
Number|Receipt
Available|Amount|Capitation|Admin and
Sundries|Uniform|Training|Equipment|Running
Costs|Repairs|Group
Activites|External
Days|Refunds|Camps|Fundraising|Cashed?|Total|MonthlyTotal|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|06.04.2021|CleaningMaterials for hall(Ben Irving)||2021/001|Yes|£32.73||||||£32.73||||||||£32.73||
|10.04.2021|Covid supplies(Susan - Amazon)||2021/002|Yes|£51.68||||||£51.68||||||||£51.68||
|10.04.2021|TradingPost(March)||2021/003|Yes|£125.26|||£125.26|||||||||||£125.26||
|11.04.2021|Rackingfor canoes(Marc Stacey)||2021/004|Yes|£287.86|||||£287.86|||||||||£287.86||
|11.04.2021|PlumbingSupplies(AshleyOwen)||2021/005|Yes|£21.67||||||£21.67||||||||£21.67||
|22.04.2021|Photo compand fire steel(Pete)||2021/006|Yes|£86.22|||||£54.00|||£32.22||||||£86.22||
|22.04.2021|2 Snooker Spinners(Norwich Gun Centre)||2021/007|Yes|£110.00|||||£110.00|||||||||£110.00||
|27.04.2021|Petrol for Lawnmower(Marc)||2021/008|Yes|£14.80||||||£14.80||||||||£14.80||
|27.04.2021|Trophies(MBSgroup)||2021/009|Yes|£75.00||||||||£75.00||||||£75.00||
|28.04.2021|First Response Training (Rhoda and Kate)||2021/010|Yes|£30.00||||£30.00||||||||||£30.00|£835.22|
|02.05.2021|ArcheryEquipment(Clickers)||2021/011|Yes|£722.83|||||£722.83|||||||||£722.83||
|02.05.2021|Norwich Gun Centre||2021/012|Yes|£135.37|||||£135.37|||||||||£135.37||
|02.05.2021|OSM(Cubs and Scouts)||2021/013|Yes|£38.28||£38.28||||||||||||£38.28||
|06.05.2021|1&1 Invoice(John Gilmour)||2021/014|Yes|£144.00||£144.00||||||||||||£144.00||
|10.05.2021|Wave(Water Bill)||2021/015|Yes|£64.44||||||£64.44||||||||£64.44||
|14.05.2021|Eon Electricity||2021/016|Yes|£40.15||||||£40.15||||||||£40.15||
|17.05.2021|Canoe Rescue course FSRI(Peter Allen)||2021/017|Yes|£60.00||||£60.00||||||||||£60.00||
|19.05.2021|Refund to Joe Cockaday (PF)||2021/018|Yes|£65.00||||||||||£65.00||`||£65.00||
|19.05.2021|Refund to Joe Cockaday (St George's Day)||2021/019|Yes|£5.00||||||||||£5.00||||£5.00|£1,275.07|
|06.06.2021|Expenses for Lofty (David Barrell)||2021/020|Yes|£158.31||||||£158.31||||||||£158.31||
|17.06.2021|Clickers Archery (Pete)||2021/021|Yes|£82.09|||||£82.09|||||||||£82.09|£240.40|
|03.07.2021|Jays SkipHire(Old Hut removal)||2021/022|Yes|£480.00|||||||£480.00|||||||£480.00||
|10.07.2021|Laminator, pouches and box||2021/023|Yes|£71.04||£71.04||||||||||||£71.04||
|10.07.2021|LED lights for back room||2021/024|Yes|£53.98|||||||£53.98|||||||£53.98||
|10.07.2021|Climbingwall for activitydays||2021/025|Yes|£500.00||||||||£500.00||||||£500.00||
|11.07.2021|OSM Calander(Marc Stacey)||2021/026|Yes|£36.00||£36.00||||||||||||£36.00||
|14.07.2021|E Fire - Extinguisher checks||2021/027|Yes|£42.00||||||£42.00||||||||£42.00||
|27.07.2021|Ben Burgess Cab air filter||2021/028|Yes|£91.14||||||£91.14||||||||£91.14|£1,274.16|
|08.08.2021|Wave(Water Bill)||2021/029|Yes|£114.49||||||£114.49||||||||£114.49||
|08.08.2021|Eon Electricity||2021/030|Yes|£119.70||||||£119.70||||||||£119.70||
|12.08.2021|UnityInsurance||2021/031|Yes|£678.48||||||£678.48||||||||£678.48||
|23.08.2021|TradingPost(to July)||2021/032|Yres|£416.44|||£416.44|||||||||||£416.44||
|23.08.2021|Drybags X6(Marc Stacey)||2021/033|Yes|£59.94|||||£59.94|||||||||£59.94|£1,389.05|
|31.08.2021|Scouts diving- Christal Seas Scuba Ltd||2021/034|Yes|£406.00|||||||||£406.00|||||£406.00||
|07.09.2021|OSM - Beavers||2021/035|Yes|£14.06||£14.06||||||||||||£14.06||
|15.09.2021|Glasses and Art(Pete Allen t/f for diving+pf)||2021/036|Yes|£30.20||||||||£30.20||||||£30.20|£450.26|
|06.10.2021|Beavers baking (Kate Moreton)||2021/037|Yes|£12.79||||||||£12.79||||||£12.79||
|07.10.2021|September campexpenses(Pete)||2021/038|Yes|£171.15|||||||||||£171.15|||£171.15||
|12.10.2021|marbles(John Pettifer)||2021/039|Yes|£2.29||||||||£2.29||||||£2.29||
|13.10.2021|First Aid Course X4||2021/040|Yes|£60.00||||£60.00||||||||||£60.00||
|13.10.2021|OSM(Scouts)||2021/041|Yes|£36.13||£36.13||||||||||||£36.13||
|20.10.2021|TradingPost(September)||2021/042|Yes|£152.21|||£152.21|||||||||||£152.21||
|21.10.2021|First Aid Training (Pete Allen)||2021/043|Yes|£15.00||||£15.00||||||||||£15.00||
|21.10.2021|Refund to Cavanagh(Caleb Garnham)||2021/044|Yes|£344.00||||||||||£344.00||||£344.00||
|23.10.2021|Wastepipe and fittings(AshleyOwen)||2021/045|Yes|£16.05||||||£16.05||||||||£16.05||
|23.10.2021|Bacon and rolls(AshleyOwen)||2021/046|Yes|£6.68||||||||£6.68||||||£6.68||
|28.10.2021|Eon Electricity||2021/047|Yes|£178.65||||||£178.65||||||||£178.65|£994.95|
|04.11.2021|Kent Jamboree||2021/048|Yes|£1,170.00|||||||||||£1,170.00|||£1,170.00||
|04.11.2021|Refund to Alexa Gartna||2021/049|Yes|£126.00||||||||||£126.00||||£126.00||
|04.11.2021|Beaver District Day||2021/050|Yes|£60.00|||||||||£60.00|||||£60.00||
|10.11.2021|Wave(Water Bill)||2021/051|Yres|£87.69||||||£87.69||||||||£87.69||
|10.11.2021|SepCamp (Peter Allen + £5 to Movie night)||2021/052|Yes|£61.30||||||||£61.30||||||£61.30||
|12.11.2021|TradingPost(October)||2021/053|Yes|£136.56|||£136.56|||||||||||£136.56||
|20.11.2021|PPL PRS Music License||2021/054|Yes|£118.60||||||£118.60||||||||£118.60||
|23.11.2021|RoyalBrithish Legion Weath|1368|2021/055|Yes|£20.00||£20.00||||||||||||£20.00|£1,780.15|
|12.12.2021|Hippodrome(District Beavers)||2021/056|No|£184.00|||||||||£184.00|||||£184.00||
|15.12.2021|Battlestations Scouts||2021/057|yes|£570.00|||||||||£570.00|||||£570.00||
|29.12.2021|Cub Partyand Toilet Rolls(Peter Allen)||2021/058|Yes|£60.13||||||£5.00||£55.13||||||£60.13|£814.13|
|08.12.2021|Eon Electricity||2021/059|Yes|£141.58||||||£141.58||||||||£141.58||
|13.01.2022|TradingPost(December)||2021/060|Yes|£28.80|||£28.80|||||||||||£28.80||
|14.01.2022|Crystal Seas Beave Scuba)||2021/061|Yes|£100.00||||||||£100.00||||||£100.00||
|15.01.2022|CleaningMaterials for hall(Susan Irving)||2021/062a|Yes|£34.53||||||£34.53||||||||£34.53||
|20.01.2022|Blue towels(Susan irving)||2021/062b|Yes|£14.38||||||£14.38||||||||£14.38||
|24.01.2022|Cub expenses (Kate Ghairi)||2021/063|Yes|£17.98||||||||£17.98||||||£17.98|£337.27|
Expenditure April 2021 to March 2022
|Date|Details|Cheque
Number|Receipt
Number|Receipt
Available|Amount|Capitation|Admin and
Sundries|Uniform|Training|Equipment|Running
Costs|Repairs|Group
Activites|External
Days|Refunds|Camps|Fundraising|Cashed?|Total|MonthlyTotal|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|31.01.2022|Keys Cut(StacyHartshorn)||2021/064|Yes|£12.75|||||||£12.75|||||||£12.75||
|31.01.2022|Cleaner Wages(Ross Irving- January)||2021/065|Yes|£80.00||||||£80.00||||||||£80.00||
|31.01.2022|OSM Cubss(Kat)||2021/066|Yes|£36.95||£36.95||||||||||||£36.95||
|04.02.2022|NR Asphalt(ParkingArea)||2021/067|Yes|£864.00|||||||£864.00|||||||£864.00||
|04.02.2022|TradingPost(January)||2021/068|Yes|£63.21|||£63.21|||||||||||£63.21||
|09.02.2022|British Gas Bill||2021/069|Yes|£21.81||||||£21.81||||||||£21.81||
|10.02.2022|Eon Electricity||2021/070|Yes|£17.69||||||£17.69||||||||£17.69||
|10.02.2022|Crystal Seas Beave Scuba)||2021/071|Yes|£40.00||||||||£40.00||||||£40.00||
|11.03.2022|Wave(Water Bill)||2021/072|yes|£129.39||||||£129.39||||||||£129.39||
|22.02.2022|Martyn Green - carpark||2021/073|Yes|£240.00|||||||£240.00|||||||£240.00||
|23.02.2022|PPL PRS Music License||2021/074|Yes|£161.52||||||£161.52||||||||£161.52||
|24.02.2022|Crystal Seas Beave Scuba)||2021/075|Yes|£40.00||||||||£40.00||||||£40.00|£1,707.32|
|26.02.2022|OSM Beavers||2021/076|Yes|£33.76||£33.76||||||||||||£33.76||
|26.02.2022|Cleaner Wages(Ross Irving-February)||2021/077|Yes|£60.00||||||£60.00||||||||£60.00||
|28.02.2022|Kent Jamboree(26 x£80 + £17.50)||2021/078|Yes|£2,097.50|||||||||||£2,097.50|||£2,097.50||
|02.03.2022|Thompsons Sawmilss(Gate for Field Andreew)||2021/079|Yes|£503.83|||||||£503.83|||||||£503.83||
|03.03.2022|Capitation(75 x £52.50)||2021/080|Yes|£3,937.50|£3,937.50|||||||||||||£3,937.50||
|06.03.2022|GB Digger hire for carpark||2021/081|Yes|£120.00|||||||£120.00|||||||£120.00||
|06.03.2022|Nights awaybook and Tarps(Chris Spears)|cash|2021/082|Yes|£27.62||||||||£27.62||||||£27.62||
|08.03.2022|Meal at Hart for Loftly,Will,Steve and Andy||2021/083|Yes|£68.80||£68.80||||||||||||£68.80||
|08.03.2022|Eon Electricity||2021/084|Yes|£36.39||||||£36.39||||||||£36.39||
|09.03.2022|TradingPost||2021/085|Yes|£6.50|||£6.50|||||||||||£6.50||
|15.03.2022|Norfolk CC(Archerycourse,Kate and Ashley)||2021/086||£480.00||||£480.00||||||||||£480.00||
|16.03.2022|Scout Shootingcompetition||2021/087|Yes|£28.00|||||||||£28.00|||||£28.00||
|16.03.2022|Cub Expenses(Kate)||2021/088|Yes|£12.24||||||||£12.24||||||£12.24||
|21.03.2022|Pellets from Steve Reynolds||2021/089|Yes|£10.00||||||||£10.00||||||£10.00||
|30.03.2022|Hall Cleaning (March)||2021/090|Yes|£80.00||||||£80.00||||||||£80.00||
|30.03.2022|BinnySanitaryBins(Susan)||2021/091|Yes|£58.19||||||£58.19||||||||£58.19||
|30.03.2022|StationeryOrder(all sections Amazon susan)||2021/092|Yes|£235.26|||||£235.26|||||||||£235.26|£7,795.59|
||||||||||||||||||||£0.00||
||||||||||||||||||||£0.00||
||||||||||||||||||||||
||||||£18,893.57|£3,937.50|£499.02|£928.98|£645.00|£1,687.35|£2,671.06|£2,274.56|£1,023.45|£1,248.00|£540.00|£3,438.65|£0.00|Check|£18,893.57|18893.57|