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2023-03-31-accounts

1st Grundisburgh Scout Group Scout Group Annual Report 31 Annual Report 31 Annual Report 31 Annual Report 31 Annual Report 31 Annual Report 31 March March 2023
TRUSTEES REPORT
REFERENCE AND ADMINISTRATIVE
INFORMATION
Registered
Charity No.		 1033767
Group Registration
No.
Charity contact name: Mr Stuart Ross
Charity contact address: 3 Post Mill Crescent, Grundisburgh, Woodbridge,
IP136UX
Charity main address: The Scout Hut, Grundisburgh Playing Field, off Ipswich Road, Grundisburgh,
Woodbridge,
Suffolk,		 IP136TJ
Charity website: www. grundisburghscouts. org.uk
Trustees who manage the Charity
Date appointed Date resigned
THE TRUSTEES - Ex Officio
Group Chair Mrs Alison Banham 14/01/2021
Group Scout Leader Mr Stuart Ross 04/06/2008
Secretary Mrs Patricia Ross 01/06/1993
Treasurer Mrs Carly Richmond 14/06/2013
Minutes Secretary Mrs Christina
Poguntke		 18/09/2021
Group President Mr Philip Stebbings 13/05/2008
Beaver Leader Representative Ms Zarah Decker 18/09/2021
Cub Leader Representative Mr Daniel Turner 18/09/2021
Cub Leader Representative Mr Adrian Adams 07/12/2017
Scout Leader Representative Mr Stephen
Swain		 07/12/2017
Scout Leader Representative Mr Toby Murrill 17/09/2022
Explorer Leader Representative Mr David Brown 18/09/2021
Elected Representatives
Parent Rep Mrs Caroline Warren 18/09/2021
Parent Rep Mr Paul Boswell 18/09/2021
Parent Rep Mrs Chloe Turner 18/09/2021 17/09/2022
Parent Rep Mr David Dring 17/09/2022
Nominated
Representatives
Advisor for the New HQ Mr Jason Banham 07/12/2017
Advisor for the New HQ Mr Alan Comber 17/09/2022
Cub Pack Assistant Mr Kenneth
Walls		 18/09/2021
Co-opted Representatives
Guide
Unit Representative		 Mrs Jo Saagi 17/09/2022
Custodian
Trustees		 The Scout Association Trust Corporation, Gilwell Park,
Bury Road, Chingford, London E4 7QW
Professional Advisors
Bankers Barclays Bank, 4 Church Street, Woodbridge, IP12 1DJ
Cambridge
and Counties		 Bank, Charnwood Court, 5B New Walk, Leicester LE1 6TE
Co-operative
Bank		 —Business, PO Box 250, Skelmersdale, WN8 6WT
Nationwide
Building		 Society, Kings Park Road, Moulton
Park, Northampton,		 NN3 6NW
Redwood
Bank, The Nexus
Building,		 Broadway, Letchworth Garden City,
Hertfordshire, SC6 3TA
Hampshire
Trust Bank,		 55 Bishopsgate, London, EC2N 3AS
Suffolk Building Society, PO Box547, Ipswich, IP3 9WZ
United Trust Bank, 1 Ropemaker Street, London, EC2Y 9AW
Consultants Mark Sargeantson - Land Surveyor, Fenn Wright,
1 Buttermarket,		 Ipswich, IP1 1BA
Louisa Saunders —Solicitor, Birketts LLP, 141-145Princes St, Ipswich IP1 1QJ

Note General New HQ Total Total
Fund Fund 2023 2022
E
INCOMING RESOURCES
Income from:
Donations
and		 Legacies 4,602 619 5,221 14,947
Charitable
activities		 3,436 3,436 2,843
Other trading
activities		 1,441 12,899 14,340 9,132
Investment
income		 208 9,473 9,681 6,071
Other 458 458 250
Total 3 E 10,145 E22,991 E 33,136 P 33,243
RESOURCES EXPENDED
Expenditure
on:		 E f E
Raising funds 330 3,932 4,262 1,884
Charitable
activities		 7,901 750 8,651 5,944
Other 796 796 148
Total 4 F 9,027 F4,682 ' E 13,709 E7,976
Net movement in funds 1,118 18,309 19,787 25,267
Reconciliation offunds
Fund balance brought forward 14,720 740,840 755,560 730,293
Fund balance carried forward K 15,838 f.759,149 6774,987 E755,560

Note General New HQ Total Total
Fund Fund 2023 2022
E
FIXEDASSETS
Tangible assets 883 824 1,707 619
883 824 1,707 619
CURRENT ASSETS
Debtors and prepayments
Cash at bank and
in hand		 7 f 15,555 f 758,325 f773,880 755,326
Total current assets 15,555 758,325 773,880 755,326
Less: Creditors
Amounts
due falling		 600 600 385
within one year
Net current assets 14,955 758,325 773,280 751,941
TOTAL ASSETSLESS
CURRENT LIABILITIES		 f 15,838 f759,149 f,774,987 f 755,560
FUNDS
General
Fund		 15,838 15,838 14,720
New HQ Fund 759,149 759,149 740,840
TOTAL FUNDS 13 f 15,838 f759,149 f.774,987 f755,560
Approved
by		 Chairperson
Treasurer
Date

Basis of Basis of accounting accounting The Charity constitutes
a public benefit entity as defined
by FRS 102.The accounts have been		 The Charity constitutes
a public benefit entity as defined
by FRS 102.The accounts have been
prepared
in accordance
with Accounting
and Reporting
by Charities; Statement
of Recommended
Practice applicable
to charities
preparing
their accounts
in accordance
with the Financial
Reporting
Standard
applicable
in the UK and Republic of Ireland (FRS102)issued
in October
2019,the Financial
Reporting
Standard
applicable
in the United
Kingdom
and Republic of Ireland
(FRS102),the Charities Act 2011 and UK Generally
Accepted Accounting
Practice.
The financial statements
have been prepared
to give a 'true and fair view' and have departed		 from
the Charities (Accounts and Reports) Regulations
2008 Only to the extent required
to provide		 a
'true and fair' view. The departure
has involved
following
the Accounting
and Reporting
by
Charities: Statement
of Recommended
Practice applicable
to charities
preparing
their annual
accounts
in accordance
with the Financial
Reporting
Standard
and applicable
in the UK and
Republic of Ireland (FRS102)issued
in October 2019rather than the Accounting
and Reporting		 by
Charities: Statement
of Recommended
Practice effective from
1 April 2005which has been
withdrawn.
The financial statements
are prepared
on a going concern basis under the historical cost
convention.
The financial
statements
are presented
in sterling which is the functional
currency		 of
the charity and rounded
to the nearest pound.
Change in Basis There has been no change to the accounting
policies or estimates
(valuation
rules and methods		 of
accounting)
since last year.
2. Accounting policies
Recognition of incoming These are included
in the Statement of Financial Activities (SoFA) when
resources -the charity becomes entitled
to the resources;
-the trustees are virtually
certain they will receive the resources;
and
—the monetary
value can be measured
with sufficient
reliability.
Membership subscriptions Memberships
subscription
collected on behalf ofother parts ofthe Scout Movement are reported
in the SoFA net of any amount
paid out. This is because these subscriptions
are in effect held		 as
agents before being paid out.
Offsetting There has been no offsetting ofassets and liabilities, or income and expenses,
unless required		 or
permitted
by the FRS 102SORP or FRS 102.
Grants and donations Legacies, grants and donations
are only included
in the SoFA when the charity has unconditional
entitlement
to the resources, and these have been received.
Tax reclaims
on donations		 Incoming
resources from tax reclaims are included
in the SoFA when they are received
and gifts
Gifts in kind Gifts in kind for sale or distribution
are included
in the accounts as gifts only when sold or
distributed
by the charity. GIRs in kind for use by the charity are not valued or included
in the
accounts
Donated services and The value placed on these resources
is not included
in the accounts
Facilities
Volunteer help The value ofany voluntary
help received
is not included
in the accounts
Investment income This is included
in the accounts when received.
Liability recognition Liabilities are recognised as soon as there is a legal or constructive
obligation
committing
the
charity to pay out resources.
Governance and Support costs Governance
costs comprise
all costs involving
public accountability
ofthe charity and its
compliance
with regulation
and good practice. These costs have been included
in the charitable
activity costs.
Current asset investments The charity has investments
of cash and cash equivalents
with a maturity
date of less than one
year held for investment
purposes
rather than to meet short term cash commitments
as they fall
due.

3. Analysis ofIncoming Resources
General New HQ Total Total
Fund Fund 2023 2022
E E E
Voluntary
Income
Membership
Subscriptions		 5,773 5,773 6,169
Less: Membership Fees Paid (2,989) (2,989) (2,759)
2,784 2,784 3,410
Gift Aid 1,712 1,712 240
Donations
and Gifts		 106 619 725
Government
Grants		 - LRSG 10,667
P 4,602 E619 E5,221 F 14,947
General New HQ Total Total
Fund Fund 2023 2022
E
Charitable
Activities
Beaver Camp - Thorrington 0 0 450
Cub Camp
—Hallowtree		 360 360 750
Cub Hike/Sleepover 270 270 130
Scout - Expedition Camp 0 0 320
Scout Camp - Hallowtree 760 760 595
District Camp 950 950 0
Summer
Camp		 910 910 0
Meeting
Activities		 0 0 260
Uniform
and badges		 186 186 338
E3,436 F 3,436 F 2,843
General New HQ Total Total
Fund Fund 2023 2022
Other Trading
Activities
Textile Clothing Bank 1,374 1,374 1,225
Amazon
Smile		 57 57 44
Duck Race 10 4,375 4,385
Firework
Night		 8,524 8,524 7,863
E 1,441 E 12,899 F 14,340 E9,132
General New HQ Total Total
Fund Fund 2023 2022
E
Investment
Income
Interest (gross) on Bank Accounts 208 9,473 9,681 6,071
F208 E9,473 P 9,681 F 6,071
General New HQ Total Total
Fund Fund 2023 2022
E
Other Income
Hall Rent 250 250 250
Jubilee, Explorers, Electric Refund 208 208 0
E458 E458 f.250

FOR THE YEAR ENDED 31 THE YEAR ENDED 31 THE YEAR ENDED 31 THE YEAR ENDED 31 MARCH 2023
4 Analysis ofResources Expended
General New HQ Total Total
Fund Fund 2023 2022
E E
Fundraising
costs
Firework Night 3,055 3,055 1,864
Duck Race 310 877 1,187
Lottery Licence 20 20 20
f330 F 3,932 E4,261 F 1,884
Charitable Activities
Youth Pro ramme
Beaver Camp - Thorrington 0 0 415
Cub Camp - Hallowtree 487 487 765
Cub Hike/Sleepover 213 213 71
Scout - Expedition Camp 0 0 269
Scout Camp - Hallowtree 662 662 424
District & Summer Camp 2,043 2,043 0
Materials and Equipment 988 988 221
Section Activities 0 0 881
Beaver Meeting Activities 23 23 0
Cub Meeting
Activities		 116 116 0
Scout Meeting Activities 215 215 0
Badges 337 337 256
Uniform 315 315 528
Gas Refill 345 345 0
Scout Hut costs
Insurance 1,190 1,190 1,234
Electricity 176 176 102
Repairs and Renewals 119 119 63
Rent 180 180 180
Survey of old site 750 750
Governance
costs
Adrnin
Materials		 and Equipment 190 190 0
AGM 165 165 219
OSM 57 57 57
Training 0 0 180
Website 65 65 65
Gifts 15 15 14
F7,901 F 750 E8,651 E5,944
General New HQ Total Total
Fund Fund 2023 2022
Other E E
Depreciation 796 796 148
F796 E796 F 148

TES TO THE ACCOUNTS
THE YEAR ENDED 31 MARCH 2023		 TES TO THE ACCOUNTS
THE YEAR ENDED 31 MARCH 2023
Trustees and other related parties 2023 2022
E
Trustee expenses reimbursed
Group Scout Leader 2,372 1,504
Other trustees 923
E3,295 F 1,504
Other trustee s ,
923
E3,295		 ,
923
E3,295		 ,
923
E3,295		 ,
F 1,504
All amounts paid were to reimburse expenditure on behalf ofthe Group.
Trustee remuneration in the year ended 31 March 2023 was nil (2022 nil)
Fixed Assets New Furniture
&
HQ Container Equipment Total
Cost F F
At 1 April 2022 360 1,555 5,332 7,247
Additions 824 1,420 2,244
Disposals (360)
At 31 March 2023 F824 6 1,555 E6,752 2 9,131
Depreciation F E
At 1 April 2022 1,296 5,332 6,566
Depreciation for year 86 710 370
On disposals
At 31 March 2023 6 1,382 F6,042 F6,936
At 31 March 2023 E824 E 173 E710 E 1,707
At 31 March 2022 E360 6259 E619
Depreciation
is calculated
to write down the		 Depreciation
is calculated
to write down the		 value offixed assets over their expected value offixed assets over their expected value offixed assets over their expected useful lives.
The rates used are:
Furniture
and equipment
Container		 50% 1"Year, 25% 2"' Year, 25%3"Year
50% 1"Year, then balance over 9years
New HQ 0%(not yet built)
Cash at bank and in hand
General New HQ Total Total
Fund Fund 2023 2022
E E
Hampshire
Trust (1-year bond 1.11%)		 100,000
Cambddge
&Counties		 (2-year bond 1.5%) 75,000 75,000 75,000
Cambridge
& Counties		 (95-day notice) 150,000 150,000 12,000
United Trust Bank (1-year bond 1.25%) 150,000
United Trust Bank (1-year bond 3.80%) 100,000 100,000
Nationwide
Building Society (95-day notice)		 50,000 50,000 150,000
Redwood
Bank (35-day		 notice) 100,000 100,000 150,000
Suffolk Building Society 100,659 100,659 100,000
Co-op Savings 180,000 180,000 1,000
Co-op Current Account 2,666 2,666 2,480
Redwood
Bank (95Day		 notice) 10,515 10,515 10,311
Barclays Savings 2,038 2,038 1,071
Barclays Current Account 2,959 2,959 3,420
Petty Cash Tin 43 43 44
f 15,555 E758,325 E773,880 6755,326

FO R THE YEAR E R THE YEAR E ND ED 31 MARCH 2023
S Creditors 2023 2022
E
Accruals 600 385
E600 F385
At the year end the Group was holding 6600 on behalf ofthe Guide Unit.
9 Analysis ofnet assets between funds
General New HQ
Fund Fund Total
2023 2023 2023
E E
Fixed Assets 883 824 1,707
Cash at bank and in hand 15,555 758,325 773,880
Other current assets/liabilities (600) (600)
E 15,838 f 759,149 E774,987
General New HQ
Fund Fund Total
2022 2022 2022
Fixed Assets 259 360 619
Cash at bank and in hand 14,846 740,480 755,326
Other current assets/liabilities (385) (385)
f 14,720 2 740,840 E755,560
10 Fund reconciliation
Unrestricted Funds Balance at Balance at
31March 31March
2022 Income Expenditure Transfers 2023
E E
General Fund 14,720 10,145 (9,027) 0 15,838
New HQ Fund 740,840 22,991 (4,682) 0 759,149
E755,560 F33,136 f 13,349 EO F 775,347
Balance at Balance at
31March 31March
2021 Income
E		 Expenditure f Transfers 2022
8
General Fund 14,719 8,113 6,112 (2,000) 14,720
New HQ Fund 715,574 25,130 1,864 2,000 740,840
F730,293 j33,243 E7,886 E - E755,560