ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY ACCOUNTS FOR THE YEAR ENDED 31ST OCTOBER 2022
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY
Index to Accounts
For the Year Ended 31st October 2022
Page 1 Reference and Administration Pages 2 - 4 Trustees' Report Page 5 Independent Examiner's Report Page 6 Statement of Assets and Liabilities Page 7 Receipts and Payments Account Page 8 Charitable Giving Page 9 Accounting Policies
Page 1
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY
Reference and Administration
For the Year Ended 31st October 2022
Charity Name and Number
Ellingham & Ringwood Agricultural Society
Registered Charity Number 1033756
Correspondence Address
2 Drake Close, Christchurch,, Dorset BH23 3ET
Trustees
Mr Andrew Finch Mr Tom Harvey Mr Stephen Thompson Mrs Elizabeth Davis Mr Paul Hammond Mr Geoff Hodder Mr Tom Hasted Mrs Carolyn Snow
Professional Advisors
Bankers:
Natwest 11 High Street, Ringwood, Hampshire BH24 1BA CCLA Investment Management Limited 80 Cheapside, London EC2V 6DZ Virgin Money, Jubilee House, Gosforth, Newcastle Upon Tyne NE3 4PL
Independent Examiner:
J.P.Carter ACA 35 Vallis Way, Ealing, London W13 0DD
iwn carried fon¥ard frcrn 2019 4nd 2020. Expendiknre of £161.398 {2021- £3,1} ment that thè S)W pmducad 81088 of £25.497. 12021- surplus £1,736) Funds Wlihin th8 tharity at 31st Oracthr 2022 amounted trj £163,55312021- £183.8571. The trustees (xjnshtier that the charttys assets are avaNable and adequate to fuml the obligations of th• charity in tha foreseeable future. Thè trust69s have gwen due regard to publ bgnefit when planning the chartys a¢tivtti8s, In accordan(x wllh Sections G2 and G3 oftha Charity CoMmissn'S General Guldance on Public Benefit (Jgnuary 20081. The Show Society aims to promote agrltulture in all its fomis: by holding an annual show which The trustees consider that existing reserves are sufficlent to proceed with plannlng forthe 2023 show. The trustees set out loW havg held office. unless oth8rwse stated. for the vthole of the Feriod frnm 1st November 2020 to 31sl Octobor 2021. Mr Andrew Finch (wsign8d 23rd Marth 20211 Mr MKhael Lingham-wilgoss {resigned 23rd March 2021) MI Stephen Thompson Mrs Carolyn Snow Mrs Elizabeth Davis Mr Tom Haryoy Mr Paul HammoThl Mr Geoff Hodder Mr Tom Hasted Ms Ajison Henderlieth lappoinled 23rd March 2021) Mts Jacqueline Rose lappolnted 23ril March 20211 The tntstees (io mt make any charge for their sfjrvw. Ind•ndont Examiner The tntee$ intend to r68pwinl Mr J Carter as the independ&nt examiner forthe followirtrJ ar. Apprr)ved by the Board of Trustags on .................... .. and signed on thalr bohalf by S Thompson Trust E Dovis TNstee
Page 5
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY
Independent Examiners Report
For the Year Ended 31st October 2022
I report on the accounts of the Charity for the year ended 31st October 2022, which are set out on pages 6 to 8.
Respective responsibilities of the Trustees and examiner.
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act") and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act
-
follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
state whether particular matters have come to my attention
Basis of independent examiner’s statement
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
Independent examiner’s statement.
In connection with my examination, no matter has come to my attention:
-
(1) which gives me a reasonable cause to believe that, in any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act.
have not been met; or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the
-
accounts to be reached.
J P Carter A.C.A 35 Vallis Way Ealing London
Page 6
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY Statement of Assets and Liabilities As at 31st October 2022
| CURRENT ASSETS Charities Official Investment Fund Deposit Account Cash at Bank Entries/Sponsorship/Trade carried to 2022 Represented by : Unrestricted Reserves Balance at 1st Nov.2020 Surplus/(Deficit) for the Financial Year |
2022 £ 70,000 93,553 163,553 183,857 20,304 - 163,553 |
2021 £ 70,000 135,144 21,287 - 183,857 180,371 3,486 183,857 |
|---|---|---|
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY Receipts and Payments Account For the Year Ended 31st October 2022
Page 7
| SHOW Receipts Gate Receipts Programme - Sales Programme Advertising and Sponsorship Trade Stands Craft Tent Entry Fees Other Income (Donations) Total Receipts Expenditure Subscriptions Web site & Advertising Printing & Stationary Jumps and Hurdles Judges Prizes and Rosettes Tents, Chairs and Tables Refreshments Committee Expenses Attractions Insurance Signs Rent of showground Grounds Maintenance & Security Toilets and Hand wash facilities First Aid Public Address and Power Supplies Donations to Volunteer Organisations (Page 8) Other Expenses Surplus from Show MEMBERSHIP Income Subscriptions Interest Expenditure Secretarial Expenses Subscription refunds Insurance Surplus from Membership Charitable Donations (Detailed on Page 8) Surplus for the Year |
£ £ 62,384 1,800 19,565 27,922 4,716 4,611 1,823 122,821 2,842 14,621 9,402 900 120 4,649 26,763 6,253 420 10,240 5,983 1,324 15,485 17,427 6,771 1,620 15,812 9,031 2,520 152,183 29,362 - 17,795 480 18,275 1,109 482 551 2,142 16,133 13,229 - 7,075 - 20,304 - 2022 |
£ £ - - 1,706 1,706 1,706 - 6,563 114 6,677 899 586 1,484 5,193 3,486 (1,750) 1,736 2021 |
|---|---|---|
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY Charitable Giving For the Year Ended 31st October 2022
| Charitable Donations Elingham parish council - flowers Race Bursery MacMillan Caring Locally Ukraine appeal Note only Volunteer Associations on Show Day 1st Poulner Scouts 3rd Ringwood Scouts 1st Responders Avon Valley Young Farmers Ferndown Rotary HFRS Ringwood Fire Cadets Ringwood Rotary East Dorset Dockers 1st Wesex Scouts RSPCA Burley Scouts Total Charitable Giving |
75 500 1,000 500 5,000 750 500 500 500 1,223 500 3,058 500 500 500 500 |
2022 £ 7,075 7,075 9,031 16,106 |
2021 £ - - - |
|
|---|---|---|---|---|
Page 9
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY
Accounting Policies
For the Year Ended 31st October 2022
1. Accounting Policies
1.1. Basis of preparation of financial statements
The financial statements have been prepared on a receipts and payments basis.
1.2. Income
Voluntary income is received by way of subscriptions, donations, gifts and fundraising events and is recognised in the receipts and payments account in the year of receipt.
Investment income is recognised in the year of receipt.
Significant debtors at the year end are shown on the Statement of Assets and Liabilities.
1.3. Expenditure
Expenses are included in the accounts in the year paid. Irrecoverable VAT is included.
Significant liabilities at the year end are shown on the Statement of Assets and Liabilities.
1.4. Taxation
Ellingham and Ringwood Agricultural Society is a registered charity and the results of its normal activities are not liable to Corporation Tax. The society is not registered for VAT.
1.5. Fund Accounting
The charity funds are unrestricted and they are freely available for expenditure or appropriation to reserves for internally designated purposes.
2. Trustees' Expenses
Purchases made on behalf of the charity were reimbursed during the year to the committee members.
3. Related Party Transactions
None
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY ACCOUNTS FOR THE YEAR ENDED 31ST OCTOBER 2022
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY
Index to Accounts
For the Year Ended 31st October 2022
Page 1 Reference and Administration Pages 2 - 4 Trustees' Report Page 5 Independent Examiner's Report Page 6 Statement of Assets and Liabilities Page 7 Receipts and Payments Account Page 8 Charitable Giving Page 9 Accounting Policies
Page 1
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY
Reference and Administration
For the Year Ended 31st October 2022
Charity Name and Number
Ellingham & Ringwood Agricultural Society
Registered Charity Number 1033756
Correspondence Address
2 Drake Close, Christchurch,, Dorset BH23 3ET
Trustees
Mr Andrew Finch Mr Tom Harvey Mr Stephen Thompson Mrs Elizabeth Davis Mr Paul Hammond Mr Geoff Hodder Mr Tom Hasted Mrs Carolyn Snow
Professional Advisors
Bankers:
Natwest 11 High Street, Ringwood, Hampshire BH24 1BA CCLA Investment Management Limited 80 Cheapside, London EC2V 6DZ Virgin Money, Jubilee House, Gosforth, Newcastle Upon Tyne NE3 4PL
Independent Examiner:
J.P.Carter ACA 35 Vallis Way, Ealing, London W13 0DD
iwn carried fon¥ard frcrn 2019 4nd 2020. Expendiknre of £161.398 {2021- £3,1} ment that thè S)W pmducad 81088 of £25.497. 12021- surplus £1,736) Funds Wlihin th8 tharity at 31st Oracthr 2022 amounted trj £163,55312021- £183.8571. The trustees (xjnshtier that the charttys assets are avaNable and adequate to fuml the obligations of th• charity in tha foreseeable future. Thè trust69s have gwen due regard to publ bgnefit when planning the chartys a¢tivtti8s, In accordan(x wllh Sections G2 and G3 oftha Charity CoMmissn'S General Guldance on Public Benefit (Jgnuary 20081. The Show Society aims to promote agrltulture in all its fomis: by holding an annual show which The trustees consider that existing reserves are sufficlent to proceed with plannlng forthe 2023 show. The trustees set out loW havg held office. unless oth8rwse stated. for the vthole of the Feriod frnm 1st November 2020 to 31sl Octobor 2021. Mr Andrew Finch (wsign8d 23rd Marth 20211 Mr MKhael Lingham-wilgoss {resigned 23rd March 2021) MI Stephen Thompson Mrs Carolyn Snow Mrs Elizabeth Davis Mr Tom Haryoy Mr Paul HammoThl Mr Geoff Hodder Mr Tom Hasted Ms Ajison Henderlieth lappoinled 23rd March 2021) Mts Jacqueline Rose lappolnted 23ril March 20211 The tntstees (io mt make any charge for their sfjrvw. Ind•ndont Examiner The tntee$ intend to r68pwinl Mr J Carter as the independ&nt examiner forthe followirtrJ ar. Apprr)ved by the Board of Trustags on .................... .. and signed on thalr bohalf by S Thompson Trust E Dovis TNstee
Page 5
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY
Independent Examiners Report
For the Year Ended 31st October 2022
I report on the accounts of the Charity for the year ended 31st October 2022, which are set out on pages 6 to 8.
Respective responsibilities of the Trustees and examiner.
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act") and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act
-
follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
state whether particular matters have come to my attention
Basis of independent examiner’s statement
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
Independent examiner’s statement.
In connection with my examination, no matter has come to my attention:
-
(1) which gives me a reasonable cause to believe that, in any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act.
have not been met; or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the
-
accounts to be reached.
J P Carter A.C.A 35 Vallis Way Ealing London
Page 6
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY Statement of Assets and Liabilities As at 31st October 2022
| CURRENT ASSETS Charities Official Investment Fund Deposit Account Cash at Bank Entries/Sponsorship/Trade carried to 2022 Represented by : Unrestricted Reserves Balance at 1st Nov.2020 Surplus/(Deficit) for the Financial Year |
2022 £ 70,000 93,553 163,553 183,857 20,304 - 163,553 |
2021 £ 70,000 135,144 21,287 - 183,857 180,371 3,486 183,857 |
|---|---|---|
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY Receipts and Payments Account For the Year Ended 31st October 2022
Page 7
| SHOW Receipts Gate Receipts Programme - Sales Programme Advertising and Sponsorship Trade Stands Craft Tent Entry Fees Other Income (Donations) Total Receipts Expenditure Subscriptions Web site & Advertising Printing & Stationary Jumps and Hurdles Judges Prizes and Rosettes Tents, Chairs and Tables Refreshments Committee Expenses Attractions Insurance Signs Rent of showground Grounds Maintenance & Security Toilets and Hand wash facilities First Aid Public Address and Power Supplies Donations to Volunteer Organisations (Page 8) Other Expenses Surplus from Show MEMBERSHIP Income Subscriptions Interest Expenditure Secretarial Expenses Subscription refunds Insurance Surplus from Membership Charitable Donations (Detailed on Page 8) Surplus for the Year |
£ £ 62,384 1,800 19,565 27,922 4,716 4,611 1,823 122,821 2,842 14,621 9,402 900 120 4,649 26,763 6,253 420 10,240 5,983 1,324 15,485 17,427 6,771 1,620 15,812 9,031 2,520 152,183 29,362 - 17,795 480 18,275 1,109 482 551 2,142 16,133 13,229 - 7,075 - 20,304 - 2022 |
£ £ - - 1,706 1,706 1,706 - 6,563 114 6,677 899 586 1,484 5,193 3,486 (1,750) 1,736 2021 |
|---|---|---|
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY Charitable Giving For the Year Ended 31st October 2022
| Charitable Donations Elingham parish council - flowers Race Bursery MacMillan Caring Locally Ukraine appeal Note only Volunteer Associations on Show Day 1st Poulner Scouts 3rd Ringwood Scouts 1st Responders Avon Valley Young Farmers Ferndown Rotary HFRS Ringwood Fire Cadets Ringwood Rotary East Dorset Dockers 1st Wesex Scouts RSPCA Burley Scouts Total Charitable Giving |
75 500 1,000 500 5,000 750 500 500 500 1,223 500 3,058 500 500 500 500 |
2022 £ 7,075 7,075 9,031 16,106 |
2021 £ - - - |
|
|---|---|---|---|---|
Page 9
ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY
Accounting Policies
For the Year Ended 31st October 2022
1. Accounting Policies
1.1. Basis of preparation of financial statements
The financial statements have been prepared on a receipts and payments basis.
1.2. Income
Voluntary income is received by way of subscriptions, donations, gifts and fundraising events and is recognised in the receipts and payments account in the year of receipt.
Investment income is recognised in the year of receipt.
Significant debtors at the year end are shown on the Statement of Assets and Liabilities.
1.3. Expenditure
Expenses are included in the accounts in the year paid. Irrecoverable VAT is included.
Significant liabilities at the year end are shown on the Statement of Assets and Liabilities.
1.4. Taxation
Ellingham and Ringwood Agricultural Society is a registered charity and the results of its normal activities are not liable to Corporation Tax. The society is not registered for VAT.
1.5. Fund Accounting
The charity funds are unrestricted and they are freely available for expenditure or appropriation to reserves for internally designated purposes.
2. Trustees' Expenses
Purchases made on behalf of the charity were reimbursed during the year to the committee members.
3. Related Party Transactions
None
Page 5 ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY For Ihe Year Endod 31st October 2022 I report on the accounts of the Charity for the year erKJed 31st October 2022, which are set (yjt on pag6s 6 to 8. Rospective rosponsibilitbes of tho Trustees and oxaminer. Tre 11¢$ I[tee8 are r8spMible the preparalion of the arKounts. The chariws Inte8$ nSIder that an audit is rKJt required for this year under section 144 of the Chafiiies Act 2011 (Ih8 Charities Acl") and Ihat an It is my res[xY]bllity to.. . examin the accx)unts under sectIL 145 of th8 2011 A(# . follow the PTrKedures laid d(Mi in the ger1 Dire(*1 given by the Charity commi8s1( urnler section 145(5)(b) of the 2011 Act. and State wh8ther partic#Jlar matters have ¢orne to my attontion Basls of Independfrnt Stateme My exafflinalion was Carri out in acc1)rdan vlith the general Directity siven by Ihe Charity Commission. An examination includas a review of Ihe atcwnting rec¥Jrds kept by the charity arHY a o)mparison of the accounts esented wtth those reLX)rd5. It also indud8s cx)nsiderab'on of any unusual items or disdosures in the accounts, and seeking explanations from YDU as trustees conceming arry such matters. The prrxedures undertaken do not provide all the evidence that wi)uld be requlred in an audit. and consequenty no opinion 1$ given as to whether the ac(¥)unts present a ue arKI fair view. and the report is limited to those matters sel out in the statement bel(YbV. In with my examination. no matter has t)] to my attention.. (1) whlch glves me a reason19 cause to bellave that, in any matedal respect. the wuirements: • to keep accxyjnting reoyds a¢erydance wlth secbon 130 of the Chariti8s Act" aTh . to prepare acCnts which with the acc4JntiNJ rfjs ar mplY the xcounting (2>
Rc• J P CarterA.CA 35 Vallis Way EalirKJ LorKlon