ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY ACCOUNTS FOR THE YEAR ENDED 31ST OCTOBER 2022 ## **ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY** ## **Index to Accounts** ## **For the Year Ended 31st October 2022** Page 1 Reference and Administration Pages 2 - 4 Trustees' Report Page 5 Independent Examiner's Report Page 6 Statement of Assets and Liabilities Page 7 Receipts and Payments Account Page 8 Charitable Giving Page 9 Accounting Policies Page 1 ## **ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY** ## **Reference and Administration** ## **For the Year Ended 31st October 2022** ## **Charity Name and Number** Ellingham & Ringwood Agricultural Society Registered Charity Number 1033756 ## **Correspondence Address** 2 Drake Close, Christchurch,, Dorset BH23 3ET ## **Trustees** Mr Andrew Finch Mr Tom Harvey Mr Stephen Thompson Mrs Elizabeth Davis Mr Paul Hammond Mr Geoff Hodder Mr Tom Hasted Mrs Carolyn Snow ## **Professional Advisors** Bankers: Natwest 11 High Street, Ringwood, Hampshire BH24 1BA CCLA Investment Management Limited 80 Cheapside, London EC2V 6DZ Virgin Money, Jubilee House, Gosforth, Newcastle Upon Tyne NE3 4PL Independent Examiner: J.P.Carter ACA 35 Vallis Way, Ealing, London W13 0DD iwn carried fon¥ard frcrn 2019 4nd 2020. Expendiknre of £161.398 {2021- £3,1￿} ment that thè S￿)W pmducad 81088 of £25.497. 12021- surplus £1,736) Funds Wlihin th8 tharity at 31st Oracthr 2022 amounted trj £163,55312021- £183.8571. The trustees (xjnshtier that the charttys assets are avaNable and adequate to fuml the obligations of th• charity in tha foreseeable future. Thè trust69s have gwen due regard to publ￿ bgnefit when planning the chartys a¢tivtti8s, In accordan(x wllh Sections G2 and G3 oftha Charity CoMmiss￿n'S General Guldance on Public Benefit (Jgnuary 20081. The Show Society aims to promote agrltulture in all its fomis: by holding an annual show which The trustees consider that existing reserves are sufficlent to proceed with plannlng forthe 2023 show. The trustees set out ￿loW havg held office. unless oth8rwse stated. for the vthole of the Feriod frnm 1st November 2020 to 31sl Octobor 2021. Mr Andrew Finch (wsign8d 23rd Marth 20211 Mr MKhael Lingham-wilgoss {resigned 23rd March 2021) MI Stephen Thompson Mrs Carolyn Snow Mrs Elizabeth Davis Mr Tom Haryoy Mr Paul HammoThl Mr Geoff Hodder Mr Tom Hasted Ms Ajison Henderlieth lappoinled 23rd March 2021) Mts Jacqueline Rose lappolnted 23ril March 20211 The tntstees (io mt make any charge for their sfjrvw. Ind•￿ndont Examiner The tn￿tee$ intend to r68pwinl Mr J Carter as the independ&nt examiner forthe followirtrJ ar. Apprr)ved by the Board of Trustags on .................... .. and signed on thalr bohalf by S Thompson Trust E Dovis TNstee Page 5 ## **ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY** ## **Independent Examiners Report** ## **For the Year Ended 31st October 2022** I report on the accounts of the Charity for the year ended 31st October 2022, which are set out on pages 6 to 8. ## **Respective responsibilities of the Trustees and examiner.** The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act") and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the 2011 Act - follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and - state whether particular matters have come to my attention ## **Basis of independent examiner’s statement** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement.** In connection with my examination, no matter has come to my attention: - (1) which gives me a reasonable cause to believe that, in any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act. have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the - accounts to be reached. J P Carter A.C.A 35 Vallis Way Ealing London Page 6 ## **ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY Statement of Assets and Liabilities As at 31st October 2022** |**CURRENT ASSETS**
Charities Official Investment Fund Deposit Account
Cash at Bank
Entries/Sponsorship/Trade carried to 2022
**Represented by :**
Unrestricted Reserves
Balance at 1st Nov.2020
Surplus/(Deficit) for the Financial Year|**2022**
£
70,000
93,553
163,553
183,857
20,304
-
163,553|**2021**
£
70,000
135,144
21,287
-
183,857
180,371
3,486
183,857| |---|---|---| **ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY Receipts and Payments Account For the Year Ended 31st October 2022** Page 7 |**SHOW**
**Receipts**
Gate Receipts
Programme - Sales
Programme Advertising and Sponsorship
Trade Stands
Craft Tent
Entry Fees
Other Income (Donations)
**Total Receipts**
**Expenditure**
Subscriptions
Web site & Advertising
Printing & Stationary
Jumps and Hurdles
Judges
Prizes and Rosettes
Tents, Chairs and Tables
Refreshments
Committee Expenses
Attractions
Insurance
Signs
Rent of showground
Grounds Maintenance & Security
Toilets and Hand wash facilities
First Aid
Public Address and Power Supplies
Donations to Volunteer Organisations (Page 8)
Other Expenses
**Surplus from Show**
**MEMBERSHIP**
**Income**
Subscriptions
Interest
**Expenditure**
Secretarial Expenses
Subscription refunds
Insurance
**Surplus from Membership**
Charitable Donations (Detailed on Page 8)
**Surplus for the Year**|£
£
62,384
1,800
19,565
27,922
4,716
4,611
1,823
122,821
2,842
14,621
9,402
900
120
4,649
26,763
6,253
420
10,240
5,983
1,324
15,485
17,427
6,771
1,620
15,812
9,031
2,520
152,183
29,362
-
17,795
480
18,275
1,109
482
551
2,142
16,133
13,229
-
7,075
-
20,304
-
**2022**|£
£
-
-
1,706
1,706
1,706
-
6,563
114
6,677
899
586
1,484
5,193
3,486
(1,750)
1,736
**2021**| |---|---|---| ## **ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY Charitable Giving For the Year Ended 31st October 2022** |**Charitable Donations**
Elingham parish council - flowers
Race
**Bursery**
MacMillan Caring Locally
Ukraine appeal
**Note only**
**Volunteer Associations on Show Day**
1st Poulner Scouts
3rd Ringwood Scouts
1st Responders
Avon Valley Young Farmers
Ferndown Rotary
HFRS Ringwood Fire Cadets
Ringwood Rotary
East Dorset Dockers
1st Wesex Scouts
RSPCA
Burley Scouts
**Total Charitable Giving**|75
500
1,000
500
5,000
750
500
500
500
1,223
500
3,058
500
500
500
500|**2022**
£
7,075
7,075
9,031
**16,106**||**2021**
£
-
-
**-**| |---|---|---|---|---| Page 9 ## **ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY** ## **Accounting Policies** ## **For the Year Ended 31st October 2022** ## **1. Accounting Policies** ## **1.1. Basis of preparation of financial statements** The financial statements have been prepared on a receipts and payments basis. ## **1.2. Income** Voluntary income is received by way of subscriptions, donations, gifts and fundraising events and is recognised in the receipts and payments account in the year of receipt. Investment income is recognised in the year of receipt. Significant debtors at the year end are shown on the Statement of Assets and Liabilities. ## **1.3. Expenditure** Expenses are included in the accounts in the year paid. Irrecoverable VAT is included. Significant liabilities at the year end are shown on the Statement of Assets and Liabilities. ## **1.4. Taxation** Ellingham and Ringwood Agricultural Society is a registered charity and the results of its normal activities are not liable to Corporation Tax. The society is not registered for VAT. ## **1.5. Fund Accounting** The charity funds are unrestricted and they are freely available for expenditure or appropriation to reserves for internally designated purposes. ## **2. Trustees' Expenses** Purchases made on behalf of the charity were reimbursed during the year to the committee members. ## **3. Related Party Transactions** None ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY ACCOUNTS FOR THE YEAR ENDED 31ST OCTOBER 2022 ## **ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY** ## **Index to Accounts** ## **For the Year Ended 31st October 2022** Page 1 Reference and Administration Pages 2 - 4 Trustees' Report Page 5 Independent Examiner's Report Page 6 Statement of Assets and Liabilities Page 7 Receipts and Payments Account Page 8 Charitable Giving Page 9 Accounting Policies Page 1 ## **ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY** ## **Reference and Administration** ## **For the Year Ended 31st October 2022** ## **Charity Name and Number** Ellingham & Ringwood Agricultural Society Registered Charity Number 1033756 ## **Correspondence Address** 2 Drake Close, Christchurch,, Dorset BH23 3ET ## **Trustees** Mr Andrew Finch Mr Tom Harvey Mr Stephen Thompson Mrs Elizabeth Davis Mr Paul Hammond Mr Geoff Hodder Mr Tom Hasted Mrs Carolyn Snow ## **Professional Advisors** Bankers: Natwest 11 High Street, Ringwood, Hampshire BH24 1BA CCLA Investment Management Limited 80 Cheapside, London EC2V 6DZ Virgin Money, Jubilee House, Gosforth, Newcastle Upon Tyne NE3 4PL Independent Examiner: J.P.Carter ACA 35 Vallis Way, Ealing, London W13 0DD iwn carried fon¥ard frcrn 2019 4nd 2020. Expendiknre of £161.398 {2021- £3,1￿} ment that thè S￿)W pmducad 81088 of £25.497. 12021- surplus £1,736) Funds Wlihin th8 tharity at 31st Oracthr 2022 amounted trj £163,55312021- £183.8571. The trustees (xjnshtier that the charttys assets are avaNable and adequate to fuml the obligations of th• charity in tha foreseeable future. Thè trust69s have gwen due regard to publ￿ bgnefit when planning the chartys a¢tivtti8s, In accordan(x wllh Sections G2 and G3 oftha Charity CoMmiss￿n'S General Guldance on Public Benefit (Jgnuary 20081. The Show Society aims to promote agrltulture in all its fomis: by holding an annual show which The trustees consider that existing reserves are sufficlent to proceed with plannlng forthe 2023 show. The trustees set out ￿loW havg held office. unless oth8rwse stated. for the vthole of the Feriod frnm 1st November 2020 to 31sl Octobor 2021. Mr Andrew Finch (wsign8d 23rd Marth 20211 Mr MKhael Lingham-wilgoss {resigned 23rd March 2021) MI Stephen Thompson Mrs Carolyn Snow Mrs Elizabeth Davis Mr Tom Haryoy Mr Paul HammoThl Mr Geoff Hodder Mr Tom Hasted Ms Ajison Henderlieth lappoinled 23rd March 2021) Mts Jacqueline Rose lappolnted 23ril March 20211 The tntstees (io mt make any charge for their sfjrvw. Ind•￿ndont Examiner The tn￿tee$ intend to r68pwinl Mr J Carter as the independ&nt examiner forthe followirtrJ ar. Apprr)ved by the Board of Trustags on .................... .. and signed on thalr bohalf by S Thompson Trust E Dovis TNstee Page 5 ## **ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY** ## **Independent Examiners Report** ## **For the Year Ended 31st October 2022** I report on the accounts of the Charity for the year ended 31st October 2022, which are set out on pages 6 to 8. ## **Respective responsibilities of the Trustees and examiner.** The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act") and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the 2011 Act - follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and - state whether particular matters have come to my attention ## **Basis of independent examiner’s statement** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement.** In connection with my examination, no matter has come to my attention: - (1) which gives me a reasonable cause to believe that, in any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act. have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the - accounts to be reached. J P Carter A.C.A 35 Vallis Way Ealing London Page 6 ## **ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY Statement of Assets and Liabilities As at 31st October 2022** |**CURRENT ASSETS**
Charities Official Investment Fund Deposit Account
Cash at Bank
Entries/Sponsorship/Trade carried to 2022
**Represented by :**
Unrestricted Reserves
Balance at 1st Nov.2020
Surplus/(Deficit) for the Financial Year|**2022**
£
70,000
93,553
163,553
183,857
20,304
-
163,553|**2021**
£
70,000
135,144
21,287
-
183,857
180,371
3,486
183,857| |---|---|---| **ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY Receipts and Payments Account For the Year Ended 31st October 2022** Page 7 |**SHOW**
**Receipts**
Gate Receipts
Programme - Sales
Programme Advertising and Sponsorship
Trade Stands
Craft Tent
Entry Fees
Other Income (Donations)
**Total Receipts**
**Expenditure**
Subscriptions
Web site & Advertising
Printing & Stationary
Jumps and Hurdles
Judges
Prizes and Rosettes
Tents, Chairs and Tables
Refreshments
Committee Expenses
Attractions
Insurance
Signs
Rent of showground
Grounds Maintenance & Security
Toilets and Hand wash facilities
First Aid
Public Address and Power Supplies
Donations to Volunteer Organisations (Page 8)
Other Expenses
**Surplus from Show**
**MEMBERSHIP**
**Income**
Subscriptions
Interest
**Expenditure**
Secretarial Expenses
Subscription refunds
Insurance
**Surplus from Membership**
Charitable Donations (Detailed on Page 8)
**Surplus for the Year**|£
£
62,384
1,800
19,565
27,922
4,716
4,611
1,823
122,821
2,842
14,621
9,402
900
120
4,649
26,763
6,253
420
10,240
5,983
1,324
15,485
17,427
6,771
1,620
15,812
9,031
2,520
152,183
29,362
-
17,795
480
18,275
1,109
482
551
2,142
16,133
13,229
-
7,075
-
20,304
-
**2022**|£
£
-
-
1,706
1,706
1,706
-
6,563
114
6,677
899
586
1,484
5,193
3,486
(1,750)
1,736
**2021**| |---|---|---| ## **ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY Charitable Giving For the Year Ended 31st October 2022** |**Charitable Donations**
Elingham parish council - flowers
Race
**Bursery**
MacMillan Caring Locally
Ukraine appeal
**Note only**
**Volunteer Associations on Show Day**
1st Poulner Scouts
3rd Ringwood Scouts
1st Responders
Avon Valley Young Farmers
Ferndown Rotary
HFRS Ringwood Fire Cadets
Ringwood Rotary
East Dorset Dockers
1st Wesex Scouts
RSPCA
Burley Scouts
**Total Charitable Giving**|75
500
1,000
500
5,000
750
500
500
500
1,223
500
3,058
500
500
500
500|**2022**
£
7,075
7,075
9,031
**16,106**||**2021**
£
-
-
**-**| |---|---|---|---|---| Page 9 ## **ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY** ## **Accounting Policies** ## **For the Year Ended 31st October 2022** ## **1. Accounting Policies** ## **1.1. Basis of preparation of financial statements** The financial statements have been prepared on a receipts and payments basis. ## **1.2. Income** Voluntary income is received by way of subscriptions, donations, gifts and fundraising events and is recognised in the receipts and payments account in the year of receipt. Investment income is recognised in the year of receipt. Significant debtors at the year end are shown on the Statement of Assets and Liabilities. ## **1.3. Expenditure** Expenses are included in the accounts in the year paid. Irrecoverable VAT is included. Significant liabilities at the year end are shown on the Statement of Assets and Liabilities. ## **1.4. Taxation** Ellingham and Ringwood Agricultural Society is a registered charity and the results of its normal activities are not liable to Corporation Tax. The society is not registered for VAT. ## **1.5. Fund Accounting** The charity funds are unrestricted and they are freely available for expenditure or appropriation to reserves for internally designated purposes. ## **2. Trustees' Expenses** Purchases made on behalf of the charity were reimbursed during the year to the committee members. ## **3. Related Party Transactions** None Page 5 ELLINGHAM AND RINGWOOD AGRICULTURAL SOCIETY For Ihe Year Endod 31st October 2022 I report on the accounts of the Charity for the year erKJed 31st October 2022, which are set (yjt on pag6s 6 to 8. Rospective rosponsibilitbes of tho Trustees and oxaminer. Tre ￿￿￿11￿¢$ I[￿tee8 are r8spMible ￿ the preparalion of the arKounts. The chariws In￿te8$ ￿nSIder that an audit is rKJt required for this year under section 144 of the Chafiiies Act 2011 (Ih8 Charities Acl") and Ihat an It is my res[xY￿]bllity to.. . examin the accx)unts under sectIL￿ 145 of th8 2011 A(# . follow the PTrKedures laid d(Mi in the ger￿1 Dire(*1￿ given by the Charity commi8s1(￿ urnler section 145(5)(b) of the 2011 Act. and State wh8ther partic#Jlar matters have ¢orne to my attontion Basls of Independfrnt Stateme My exafflinalion was Carri￿ out in acc1)rdan￿ vlith the general Directity￿ siven by Ihe Charity Commission. An examination includas a review of Ihe atcwnting rec¥Jrds kept by the charity arHY a o)mparison of the accounts esented wtth those reLX)rd5. It also indud8s cx)nsiderab'on of any unusual items or disdosures in the accounts, and seeking explanations from YDU as trustees conceming arry such matters. The prrxedures undertaken do not provide all the evidence that wi)uld be requlred in an audit. and consequenty no opinion 1$ given as to whether the ac(¥)unts present a ￿ue arKI fair view. and the report is limited to those matters sel out in the statement bel(YbV. In with my examination. no matter has t)]￿ to my attention.. (1) whlch glves me a reason￿19 cause to bellave that, in any matedal respect. the wuirements: • to keep accxyjnting reoyds ￿ a¢erydance wlth secbon 130 of the Chariti8s Act" aTh . to prepare acC￿nts which ￿ with the acc4JntiNJ rfj￿s ar￿ ￿mplY the xcounting (2> >Rc• J P CarterA.CA 35 Vallis Way EalirKJ LorKlon