ROTARY CLUB OF NORTH COTSWOLDS TRUST FUND
Register Charity No 1033739
Minutes of the meeting of the Trustees
Mar 24, 2025
Present: Trustees, Peter Boxall, *Kevan Taylor, John Fennell, David Goodwin. Ex-Officio Diana White
Minutes: The minutes of the meeting were read matters arising were as follows
Accounts: The accounts presented were for the year ended 2023 and not 2022 as stated in item 3 of the Minutes
The Minutes were approved as amended.
Trustees:
Actions on the Meeting of 12th December 2023: Change to Trustees: The changes in the Trustees proposed was not actioned and, as a result, Kevan Taylor is currently a Trustee and Diana White is not.
The election of Trustees was discussed, in particular the need to update the trustees. David Goodwin who has served for approximately 10 years, is stepping down. Two new Trustees are required. It was proposed and agreed that at least one of the new Trustees should have experience, preferably of at least 2 years, as a trustee in another organization. It was also proposed that the sitting Club President should be an ex-officio member of the Board of Trustees. It was noted that these recommendations, if passed, will require an amendment to the club’s Policy and Procedures.
David Goodwin will record changes in the Trustees will be recorded in the Charity Commission records and also ensure that Treasurer, John Fennell is in possession of all necessary access information.
At the upcoming NCR AGM on April 8 th, John Fennell will announce the change in the Trustees and seek qualified replacements form the general membership.
Accounts:
The accounts for the year 2023-24 were presented. These accounts were approved by the club membership at the SGM on 10 th December 2024.
There was no other business.
John Fennell { Chair)
The Rotary Club of the North Cotswolds: Consolidated Charity Accounts 2024 (Charity No. 1033739)
Income and Expenditure Account : Year ended 30th June 2024
| 2023 | 2024 | ||||||
|---|---|---|---|---|---|---|---|
| Notes | Income (£) | Expenses (£) | Net (£) | Income (£) | Expenses (£) | Net (£) | |
| Income and related Expenses | |||||||
| Lifeline | 1 | 101,602.63 | 107,463.82 | (5,861.19) | 31,629.74 | 34,289.95 | (2,660.21) |
| Rotary in the Rissingtons (Satellite Club) | 5,088.05 | 5,173.82 | (85.77) | 10,159.37 | 8,977.68 | 1,181.69 | |
| Other Activities: | |||||||
| Fund Raising Activities | 2 | 21,650.40 | 3,867.45 | 17,782.95 | 44,665.05 | 10,518.23 | 34,146.82 |
| Donations Received | 3 | 2,566.24 | 2,566.24 | 1,610.86 | 1,610.86 | ||
| Gift Aid (excluding Lifeline & Tree-of-Light) | 1,750.02 | 1,750.02 | 837.78 | 837.78 | |||
| General Sponsorship - Brio | 750.00 | 750.00 | 750.00 | 750.00 | |||
| Grants (for Drama Workshops) | 4 | 500.00 | 250.00 | 250.00 | 0.00 | 0.00 | 0.00 |
| Interest | 0.00 | 0.00 | 0.11 | 0.11 | |||
| 133,907.34 | 116,755.09 | 17,152.25 | 89,652.91 | 53,785.86 | 35,867.05 | ||
| Other Expenditure: | |||||||
| Charitable Activities | 5 | 2,295.98 | 1,128.93 | ||||
| Donations Made: | 6 | ||||||
| Local | 6.1 | 8,191.45 | 30,820.09 | ||||
| National | 6.2 | - | 202.21 | ||||
| International | 6.3 | 7,491.03 | 15,682.48 | 2,981.00 | 34,003.30 | ||
| Transfers * | 98.61 | ||||||
| 134,832.16 | 88,918.09 | ||||||
| (Deficit) / Surplus for the Year | (924.82) | 734.82 |
* funds received via SumUp for transfer to other accounts.
Statement by Internal Examiner
I have examined the financial records of the Rotary Club of the North Cotswolds Trust Fund for the year ended 30th June 2024 and confirm that the Income and Expenditure Account for the year and the Balance Sheet as at 30th June 2024 are in accordance with those records. Signed:
Kevan Taylor (Internal Examiner) 7th December 2024
The Rotary Club of the North Cotswolds: Consolidated Charity Accounts 2024 (Charity No. 1033739) Income and Expenditure Account : Year ended 30th June 2024
Notes
| 1. Lifeline Income: Donations Gift Aid Expenditure: Transport Generators Ambulances Power Packs Shoebox Expenses Hospital Equipment Relief Supplies Children's Stationery Bank Charges Temporary Home (MoshchunProject) Heaters Other 2. Fund Raising Activities 2.1 Tree of Light and Stop Polio: Donations Gift Aid 2.2 200 Club Subscriptions and Prizes Advance Subscriptions Prizes for prior years 2.3 Charity Events: Cotswold Festival of Motoring 2023 CFOM Raffle for Lifeline Auction Band Concert Band Concert December 2022 - insurance Duck Races and Tombola Duck Race July 2024 - Pre sold tickets / advance licence fee Duck Race August 2023 - Advance licence fee Greystones 10k Run July 2022 Greystones 10k Run July 2023 Greystones 10k Run June 2024 Chastleton Teas Breathe for Polio 2.4 Club Collections: Tesco Christmas Co-op Bourton Christmas Helping Hand Collection Co-op Moreton Christmas (NCCA) Club Members Headspace Posters 2.5 Special Collection (Middle East Earthquake Relief) 2.6 Special Collection (Morocco and Libya) 2.7 Stow Fair Parking Total Fund Raising Activities |
Income (£) 95,309.76 6,292.87 |
Expenses (£) 14,055.02 57,891.00 14,207.31 - - - 7,659.46 - 230.00 11,000.00 1,890.00 531.03 2023 |
Net (£) 1,405.00 299.95 1,704.95 860.00 260.00 1,120.00 1,265.75 3,712.29 1,914.26 (50.00) 413.58 1,189.93 . 8,445.81 800.82 764.78 400.32 309.95 123.00 (35.00) 2,363.87 2,556.82 1,591.50 17,782.95 |
Income (£) 30,815.19 814.55 |
Expenses (£) 18,809.23 7,229.00 3,000.00 2,747.49 679.02 675.00 300.00 251.21 210.00 - - 389.00 2024 |
Net (£) 1,275.00 234.06 |
|---|---|---|---|---|---|---|
| 101,602.63 | 31,629.74 | |||||
| 1,405.00 299.95 |
1,275.00 234.06 |
|||||
| 107,463.82 | 34,289.95 | |||||
| 540.00 | 460.00 110.00 |
|||||
| 1,704.95 | 1,509.06 | 1,509.06 | ||||
| 1,400.00 260.00 |
1,030.00 50.00 |
570.00 50.00 (110.00) |
||||
| 1,660.00 | 540.00 | 1,080.00 | 570.00 | 510.00 | ||
| 1,447.00 5,393.70 1,974.26 1,019.80 1,373.00 |
181.25 1,681.41 60.00 50.00 606.22 183.07 |
12,595.39 3,884.09 7,855.38 5,793.24 2,109.23 219.27 1,201.50 2,820.30 877.09 563.90 |
5,024.40 129.40 0.00 2,057.79 335.12 17.97 50.00 695.80 950.70 50.00 109.41 |
7,570.99 3,754.69 7,855.38 3,735.45 (335.12) 2,091.26 169.27 . . 505.70 1,869.60 827.09 454.49 |
||
| 11,207.76 | 2,761.95 | 37,919.39 | 9,420.59 | 28,498.80 | ||
| 800.82 764.78 400.32 309.95 123.00 |
35.00 | 768.84 473.70 |
18.00 | 768.84 473.70 . . . (18.00) |
||
| 2,398.87 | 35.00 | 1,242.54 | 18.00 | 1,224.54 | ||
| 2,556.82 | 0.00 | |||||
| 875.48 | 0.00 | 875.48 | ||||
| 2,122.00 | 530.50 | 2,038.58 | 509.64 | 1,528.94 | ||
| 21,650.40 | 3,867.45 | 44,665.05 | 10,518.23 | 34,146.82 |
| 3. Donations Received: District Grant Club Members' Ebay John Courtney Guiting Power Fete Car Parking Paypal Giving Fund Club Members Receipts in 2023 transferred to Lifeline in 2024 Carol Service Club Members North Cotswolds Community Awareness Club Members Polio Club Member Sunflower Suicide Support Club Member Helping Hand Club Member Headspace Club Members Ukraine District Handover Surplus NCR Guest Total Donations Received 4. Grants (for Drama Workshops) Stow Town Council Moreton Town Council Total Grants 5. Charitable Activities: RYLA Youth Competitions Community Service Award Cotswold Friends Christmas Lunch Drama Workshops 2022 Drama Workshops 2023 Ukraine Refugee Outing Total Charitable Activities 6. Donations Made: 6.1 Local: Headspace Helping Hand 2024 Helping Hand 2023 Sue Ryder Hospice - Leckhampton North Cotswolds Community Awareness CALM Sunflower Suicide Support Gloucestershire Wildlife Trust (for Greystones) Bourton Vale Cricket Club Cotswold School Royal British Legion RITR - Allotment Project Windrush Carers Bourton Primary Academy (Residential Course) St Lawrence's Church Cotswold Friends 6.2 National: Barnardo's Tom Rumsey - Autism Marathon 6.3 International: Rotary Foundation Water Survival Box (Morocco and Libya) Rotary Middle East Earthquake Fund Shelter Box Trust (MiddleEast Earthquake) Rotary Pakistan Flood Relief Fund Rotary Ukraine Ambulance Fund Stop Polio ShelterBox Trust Total Donations Made |
Income (£) 100.00 272.00 175.54 248.70 685.00 384.00 200.00 200.00 200.00 74.00 23.00 4.00 |
Expenses (£) Net (£) 0.00 250.00 250.00 0.00 250.00 250.00 554.12 250.00 43.79 750.00 500.00 198.07 2,295.98 1,123.82 2,375.00 1,411.98 1,000.00 250.00 1,500.00 250.00 137.44 124.50 18.71 8,191.45 0.00 1,774.00 3,211.03 1,000.00 500.00 500.00 480.00 26.00 7,491.03 15,682.48 2023 |
Income (£) 800.00 436.77 383.52 100.00 63.14 2.97 (175.54) |
Expenses (£) Net (£) . . 2024 |
|---|---|---|---|---|
| 2,566.24 | 1,610.86 | |||
| 250.00 250.00 |
||||
| 500.00 | 0.00 | 0.00 0.00 |
||
| 420.00 376.93 300.00 32.00 1,128.93 7,855.38 4,124.00 1,110.00 2,827.09 2,588.00 2,000.00 2,000.00 1,700.00 1,695.62 1,600.00 1,500.00 1,500.00 320.00 30,820.09 102.21 100.00 202.21 2,081.00 900.00 2,981.00 34,003.30 |
Rotary Club of the North Cotswolds: Consolidated Charity Accounts 2024 (Charity No. 1033739)
Balance Sheet as at 30th June 2024
| Notes | 2023 | 2024 | |
|---|---|---|---|
| £-p | £-p | ||
| Cash at Bank: | |||
| Current Account | 10,998.98 | 13,052.45 | |
| Lifeline Account | 1,444.17 | 1,763.34 | |
| Tree of Life Account | 0.70 | 1.26 | |
| Reserve Account | 6.84 | 6.95 | |
| Rotary in the RIssingtons | 672.11 | 1,784.83 | |
| 13,122.80 | 16,608.83 | ||
| Debtors: | 0.00 | 0.00 | |
| Current Assets | 13122.8 | 16,608.83 | |
| Creditors: | |||
| Deferred Income - Brio | 7 | - | 2,450.00 |
| Amount due to RCNC Club | - | 206.21 | |
| Amount due for Greystones prizes | - | 95.00 | |
| Current Liabilities | 0.00 | 2,751.21 | |
| Assets Less Liabilities | 13,122.80 | 13,857.62 | |
| Funds Brought Forward | 14,047.62 | 13,122.80 | |
| (Deficit) / Surplus for year | (924.82) | 734.82 | |
| Funds Carried Forward | 13,122.80 | 13,857.62 | |
| Restricted / Committed Funds: | |||
| Lifeline - Cash at Bank | 1,444.17 | 1,763.34 | |
| Lifeline - Gift Aid claimed | - | 814.55 | |
| Greystones 10k Run - Advance entries less prepaid costs / Donation outstanding | 1,189.93 | 1,000.00 | |
| Duck Race July 2024 - Pre sold tickets less advance licence fee | - | 169.27 | |
| 200 Club Unpaid prizes | 100.00 | 100.00 | |
| 200 Club Advance Subscriptions | 260.00 | 50.00 | |
| Helping Hand - Agreed payments outstanding at year end | 1,620.00 | - | |
| Cotswolds Festival of Motoring - Advance sales less prepaid costs | 1,265.75 | - | |
| Sunflower Suicide Support - Donation outstanding at year end | 1,157.00 | - | |
| Community Awareness - Donation outstanding at year end | 309.95 | - | |
| Community Service Award | 250.00 | - | |
| Interact - Balance on account | 102.21 | - | |
| Rotary in the Rissingtons - Assets | 672.11 | 1,853.80 | |
| Tree of Life | 0.70 | 1.26 | |
| Total Restricted / Committed Funds | 8,371.82 | 5,752.22 | |
| Unrestricted Funds | 4,750.98 | 8,105.40 | |
| Total Funds Carried Forward | 13,122.80 | 13,857.62 | |
| Notes: | |||
| 7. Deferred Income - Brio | |||
| Annual income received May 2024 | 3,800.00 | ||
| Less: Greystones 10k Run 2024 | (600.00) | ||
| General Sponsorship | (750.00) | ||
| 2,450.00 | |||
| Represented by: | |||
| Duck Race July 2024 | 400.00 | ||
| Band Concert December 2024 | 750.00 | ||
| Auction Easter 2025 | 1,300.00 | ||
| 2,450.00 |
ROTARY IN THE RISSINGTONS – CHARITY ACCOUNT 2024
Income and Expenditure Account &Statement of Affairs: 12months both ending 30th June 2023 and 30th June 2024
| 12months both ending 30th June 2023 and 2024 |
30th June | |
|---|---|---|
| 2023 | 2024 | |
| Opening Funds in Bank | 657.88 | 572.10 |
| Income | ||
| Treasue Hunt | 340.00 | 375.00 |
| Quiz Nite 2023 | 1312.21 | 93.50 |
| Quiz Nite 2024 | 0.00 | 989.95 |
| Chasleton House | 2352.66 | 1946.20 |
| Film Night | 0.00 | 114.28 |
| Donations | 889.07 | 974.61 |
| Purple for Polio | 194.11 | 0.00 |
| NCR-Donation to Rissington School | 0.00 | 250.00 |
| Grants for Allotment | 0.00 | 5000.00 |
| Gift Aid | 0.00 | 346.87 |
| Gift Aid - amount owed to RITR by NCR | 68.97 | |
| Discrepancy brought forward | -0.01 | |
| Total Income | 5088.05 | 10159.37 |
| Expenditure | ||
| Treasure Hunt | 140.00 | 62.97 |
| Quiz Nite 2023 | 886.51 | 5.60 |
| Quiz Nite 2024 | 0.00 | 592.16 |
| Chasleton House | 271.60 | 230.43 |
| Film Night | 0.00 | 76.65 |
| Donation - Headspace | 2035.00 | 137.20 |
| Donation - HomeStart | 0.00 | 2000.00 |
| Donation - Glos Young Carers | 0.00 | 100.00 |
| Donation-Riding for the Disabled | 500.00 | 0.00 |
| Donation-Ukraine Shoe boxes | 0.00 | 100.00 |
| Donation-Cotswold School | 849.50 | 0.00 |
| Donation-Cotswold Friends | 97.10 | 0.00 |
| Purple4Polio Wristbands | 210.00 | 0.00 |
| Donation -Purple4Polio | 184.11 | 0.00 |
| Donation-School PTA | 0.00 | 68.34 |
| Expenses-Rissington Rangers | 0.00 | 65.28 |
| Expenses-Tools for Africa | 0.00 | 105.56 |
| Expenses-Allotment | 0.00 | 5433.49 |
| Total Expenditure | 5173.82 | 8977.68 |
|---|---|---|
| Excess Income over Expenditure | 1181.69 | |
| Excess Expenditure over Income | 85.77 | |
| Statement of Affairs as at 30th June | ||
| Funds in Bank | 572.10 | 1684.83 |
| Retained Petty Cash | 100.00 | 100.00 |
| Retained Petty Cash | ||
| Wine | 93.50 *** | 0.00 |
| Quiz Nite 2022 Expenses | 5.60 *** | 0.00 |
| Discrepancy | 0.01 | 0.00 |
| Gift Aid - amount owed to RITR by NCR | 68.97 | |
| Net Closing Assets | 771.21 | 1853.80 |
| 672.11 Increase in Closing Assets Not recognised in consolidated accounts *Net Closing Assets - Adjusted to exclude items not recognised |
1181.69 |