## **ROTARY CLUB OF NORTH COTSWOLDS TRUST FUND**
Register Charity No 1033739
Minutes of the meeting of the Trustees
Mar 24, 2025
**Present:** Trustees, Peter Boxall, *Kevan Taylor, John Fennell, David Goodwin. Ex-Officio Diana White
**Minutes:** The minutes of the meeting were read matters arising were as follows
_Accounts: The accounts presented were for the year ended 2023 and not 2022 as stated in item 3 of the Minutes_
The Minutes were approved as amended.
## **Trustees:**
Actions on the Meeting of 12th December 2023: Change to Trustees: The changes in the Trustees proposed was not actioned and, as a result, Kevan Taylor is currently a Trustee and Diana White is not.
The election of Trustees was discussed, in particular the need to update the trustees. David Goodwin who has served for approximately 10 years, is stepping down. Two new Trustees are required. It was proposed and agreed that at least one of the new Trustees should have experience, preferably of at least 2 years, as a trustee in another organization. It was also proposed that the sitting Club President should be an ex-officio member of the Board of Trustees. It was noted that these recommendations, if passed, will require an amendment to the club’s Policy and Procedures.
David Goodwin will record changes in the Trustees will be recorded in the Charity Commission records and also ensure that Treasurer, John Fennell is in possession of all necessary access information.
At the upcoming NCR AGM on April 8 th, John Fennell will announce the change in the Trustees and seek qualified replacements form the general membership.
## **Accounts:**
The accounts for the year 2023-24 were presented. These accounts were approved by the club membership at the SGM on 10 th December 2024.
There was no other business.
John Fennell { Chair)
## _**The Rotary Club of the North Cotswolds: Consolidated Charity Accounts 2024 (Charity No. 1033739)**_
_**Income and Expenditure Account : Year ended 30th June 2024**_
||||**_2023_**|||**_2024_**||
|---|---|---|---|---|---|---|---|
||**_Notes_**|**_Income (£)_**|**_Expenses (£)_**|**_Net (£)_**|**_Income (£)_**|**_Expenses (£)_**|**_Net (£)_**|
|**_Income and related Expenses_**||||||||
|_Lifeline_|_1_|_101,602.63_|_107,463.82_|_(5,861.19)_|_31,629.74_|_34,289.95_|_(2,660.21)_|
|_Rotary in the Rissingtons (Satellite Club)_||_5,088.05_|_5,173.82_|_(85.77)_|_10,159.37_|_8,977.68_|_1,181.69_|
|_Other Activities:_||||||||
|_Fund Raising Activities_|_2_|_21,650.40_|_3,867.45_|_17,782.95_|_44,665.05_|_10,518.23_|_34,146.82_|
|_Donations Received_|_3_|_2,566.24_||_2,566.24_|_1,610.86_||_1,610.86_|
|_Gift Aid (excluding Lifeline & Tree-of-Light)_||_1,750.02_||_1,750.02_|_837.78_||_837.78_|
|_General Sponsorship - Brio_||_750.00_||_750.00_|_750.00_||_750.00_|
|_Grants (for Drama Workshops)_|_4_|_500.00_|_250.00_|_250.00_|_0.00_|_0.00_|_0.00_|
|_Interest_||_0.00_||_0.00_|_0.11_||_0.11_|
|||_133,907.34_|_116,755.09_|_17,152.25_|_89,652.91_|_53,785.86_|_35,867.05_|
|**_Other Expenditure:_**||||||||
|_Charitable Activities_|_5_||_2,295.98_|||_1,128.93_||
|_Donations Made:_|_6_|||||||
|_Local_|_6.1_|_8,191.45_|||_30,820.09_|||
|_National_|_6.2_|_-_|||_202.21_|||
|_International_|_6.3_|_7,491.03_|_15,682.48_||_2,981.00_|_34,003.30_||
|_Transfers *_|||_98.61_|||||
||||**_134,832.16_**|||**_88,918.09_**||
|**_(Deficit) / Surplus for the Year_**|||**_(924.82)_**|||**_734.82_**||
_* funds received via SumUp for transfer to other accounts._
## _**Statement by Internal Examiner**_
_I have examined the financial records of the Rotary Club of the North Cotswolds Trust Fund for the year ended 30th June 2024 and confirm that the Income and Expenditure Account for the year and the Balance Sheet as at 30th June 2024 are in accordance with those records. Signed:_
_Kevan Taylor (Internal Examiner) 7th December 2024_
## _**The Rotary Club of the North Cotswolds: Consolidated Charity Accounts 2024 (Charity No. 1033739) Income and Expenditure Account : Year ended 30th June 2024**_
## _**Notes**_
|**_1. Lifeline_**
**_Income:_**
_Donations_
_Gift Aid_
**_Expenditure:_**
_Transport_
_Generators_
_Ambulances_
_Power Packs_
_Shoebox Expenses_
_Hospital Equipment_
_Relief Supplies_
_Children's Stationery_
_Bank Charges_
_Temporary Home (MoshchunProject)_
_Heaters_
_Other_
**_2. Fund Raising Activities_**
**_2.1 Tree of Light and Stop Polio:_**
_Donations_
_Gift Aid_
**_2.2 200 Club_**
_Subscriptions and Prizes_
_Advance Subscriptions_
_Prizes for prior years_
**_2.3 Charity Events:_**
_Cotswold Festival of Motoring 2023_
_CFOM Raffle for Lifeline_
_Auction_
_Band Concert_
_Band Concert December 2022 - insurance_
_Duck Races and Tombola_
_Duck Race July 2024 - Pre sold tickets / advance licence fee_
_Duck Race August 2023 - Advance licence fee_
_Greystones 10k Run July 2022_
_Greystones 10k Run July 2023_
_Greystones 10k Run June 2024_
_Chastleton Teas_
_Breathe for Polio_
**_2.4 Club Collections:_**
_Tesco Christmas_
_Co-op Bourton Christmas_
_Helping Hand Collection_
_Co-op Moreton Christmas (NCCA)_
_Club Members Headspace_
_Posters_
**_2.5 Special Collection (Middle East Earthquake Relief)_**
**_2.6 Special Collection (Morocco and Libya)_**
**_2.7 Stow Fair Parking_**
**_Total Fund Raising Activities_**|**_Income (£)_**
_95,309.76_
_6,292.87_|**_Expenses (£)_**
_14,055.02_
_57,891.00_
_14,207.31_
_-_
_-_
_-_
_7,659.46_
_-_
_230.00_
_11,000.00_
_1,890.00_
_531.03_
**_2023_**|**_Net (£)_**
_1,405.00_
_299.95_
**_1,704.95_**
_860.00_
_260.00_
**_1,120.00_**
_1,265.75_
_3,712.29_
_1,914.26_
_(50.00)_
_413.58_
_1,189.93_
_._
**_8,445.81_**
_800.82_
_764.78_
_400.32_
_309.95_
_123.00_
_(35.00)_
**_2,363.87_**
**_2,556.82_**
**_1,591.50_**
**_17,782.95_**|**_Income (£)_**
_30,815.19_
_814.55_|**_Expenses (£)_**
_18,809.23_
_7,229.00_
_3,000.00_
_2,747.49_
_679.02_
_675.00_
_300.00_
_251.21_
_210.00_
_-_
_-_
_389.00_
**_2024_**|**_Net (£)_**
_1,275.00_
_234.06_|
|---|---|---|---|---|---|---|
||**_101,602.63_**|||**_31,629.74_**|||
||_1,405.00_
_299.95_|||_1,275.00_
_234.06_|||
|||**_107,463.82_**|||**_34,289.95_**||
|||_540.00_|||_460.00_
_110.00_||
||**_1,704.95_**|||**_1,509.06_**||**_1,509.06_**|
||_1,400.00_
_260.00_|||_1,030.00_
_50.00_||_570.00_
_50.00_
_(110.00)_|
||**_1,660.00_**|**_540.00_**||**_1,080.00_**|**_570.00_**|**_510.00_**|
||_1,447.00_
_5,393.70_
_1,974.26_
_1,019.80_
_1,373.00_|_181.25_
_1,681.41_
_60.00_
_50.00_
_606.22_
_183.07_||_12,595.39_
_3,884.09_
_7,855.38_
_5,793.24_
_2,109.23_
_219.27_
_1,201.50_
_2,820.30_
_877.09_
_563.90_|_5,024.40_
_129.40_
_0.00_
_2,057.79_
_335.12_
_17.97_
_50.00_
_695.80_
_950.70_
_50.00_
_109.41_|_7,570.99_
_3,754.69_
_7,855.38_
_3,735.45_
_(335.12)_
_2,091.26_
_169.27_
_._
_._
_505.70_
_1,869.60_
_827.09_
_454.49_|
||**_11,207.76_**|**_2,761.95_**||**_37,919.39_**|**_9,420.59_**|**_28,498.80_**|
||_800.82_
_764.78_
_400.32_
_309.95_
_123.00_|_35.00_||_768.84_
_473.70_|_18.00_|_768.84_
_473.70_
_._
_._
_._
_(18.00)_|
||**_2,398.87_**|**_35.00_**||**_1,242.54_**|**_18.00_**|**_1,224.54_**|
||||||||
||**_2,556.82_**|**_0.00_**|||||
||||||||
|||||**_875.48_**|**_0.00_**|**_875.48_**|
||||||||
||**_2,122.00_**|**_530.50_**||**_2,038.58_**|**_509.64_**|**_1,528.94_**|
||||||||
||**_21,650.40_**|**_3,867.45_**||**_44,665.05_**|**_10,518.23_**|**_34,146.82_**|
|**_3. Donations Received:_**
_District Grant_
_Club Members' Ebay_
_John Courtney_
_Guiting Power Fete Car Parking_
_Paypal Giving Fund_
_Club Members_
_Receipts in 2023 transferred to Lifeline in 2024_
_Carol Service_
_Club Members North Cotswolds Community Awareness_
_Club Members Polio_
_Club Member Sunflower Suicide Support_
_Club Member Helping Hand_
_Club Member Headspace_
_Club Members Ukraine_
_District Handover Surplus_
_NCR Guest_
**_Total Donations Received_**
**_4. Grants (for Drama Workshops)_**
_Stow Town Council_
_Moreton Town Council_
**_Total Grants_**
**_5. Charitable Activities:_**
_RYLA_
_Youth Competitions_
_Community Service Award_
_Cotswold Friends Christmas Lunch_
_Drama Workshops 2022_
_Drama Workshops 2023_
_Ukraine Refugee Outing_
**_Total Charitable Activities_**
**_6. Donations Made:_**
**_6.1 Local:_**
_Headspace_
_Helping Hand 2024_
_Helping Hand 2023_
_Sue Ryder Hospice - Leckhampton_
_North Cotswolds Community Awareness_
_CALM_
_Sunflower Suicide Support_
_Gloucestershire Wildlife Trust (for Greystones)_
_Bourton Vale Cricket Club_
_Cotswold School_
_Royal British Legion_
_RITR - Allotment Project_
_Windrush Carers_
_Bourton Primary Academy (Residential Course)_
_St Lawrence's Church_
_Cotswold Friends_
**_6.2 National:_**
_Barnardo's_
_Tom Rumsey - Autism Marathon_
**_6.3 International:_**
_Rotary Foundation_
_Water Survival Box (Morocco and Libya)_
_Rotary Middle East Earthquake Fund_
_Shelter Box Trust (MiddleEast Earthquake)_
_Rotary Pakistan Flood Relief Fund_
_Rotary Ukraine Ambulance Fund_
_Stop Polio_
_ShelterBox Trust_
**_Total Donations Made_**|**_Income (£)_**
_100.00_
_272.00_
_175.54_
_248.70_
_685.00_
_384.00_
_200.00_
_200.00_
_200.00_
_74.00_
_23.00_
_4.00_|**_Expenses (£)_**
**_Net (£)_**
_0.00_
_250.00_
_250.00_
_0.00_
**_250.00_**
**_250.00_**
_554.12_
_250.00_
_43.79_
_750.00_
_500.00_
_198.07_
**_2,295.98_**
_1,123.82_
_2,375.00_
_1,411.98_
_1,000.00_
_250.00_
_1,500.00_
_250.00_
_137.44_
_124.50_
_18.71_
**_8,191.45_**
**_0.00_**
_1,774.00_
_3,211.03_
_1,000.00_
_500.00_
_500.00_
_480.00_
_26.00_
**_7,491.03_**
**_15,682.48_**
**_2023_**|**_Income (£)_**
_800.00_
_436.77_
_383.52_
_100.00_
_63.14_
_2.97_
_(175.54)_|**_Expenses (£)_**
**_Net (£)_**
_._
_._
**_2024_**|
|---|---|---|---|---|
||**_2,566.24_**||**_1,610.86_**||
||_250.00_
_250.00_||||
||**_500.00_**||**_0.00_**|**_0.00_**
**_0.00_**|
|||||_420.00_
_376.93_
_300.00_
_32.00_
**_1,128.93_**
_7,855.38_
_4,124.00_
_1,110.00_
_2,827.09_
_2,588.00_
_2,000.00_
_2,000.00_
_1,700.00_
_1,695.62_
_1,600.00_
_1,500.00_
_1,500.00_
_320.00_
**_30,820.09_**
_102.21_
_100.00_
**_202.21_**
_2,081.00_
_900.00_
**_2,981.00_**
**_34,003.30_**|
## _**Rotary Club of the North Cotswolds: Consolidated Charity Accounts 2024 (Charity No. 1033739)**_
## _**Balance Sheet as at 30th June 2024**_
||**_Notes_**|**_2023_**|**_2024_**|
|---|---|---|---|
|||_£-p_|_£-p_|
|**_Cash at Bank:_**||||
|_Current Account_||_10,998.98_|_13,052.45_|
|_Lifeline Account_||_1,444.17_|_1,763.34_|
|_Tree of Life Account_||_0.70_|_1.26_|
|_Reserve Account_||_6.84_|_6.95_|
|_Rotary in the RIssingtons_||_672.11_|_1,784.83_|
|||**_13,122.80_**|**_16,608.83_**|
|||||
|**_Debtors:_**||**_0.00_**|**_0.00_**|
|**_Current Assets_**||**_13122.8_**|**_16,608.83_**|
|**_Creditors:_**||||
|_Deferred Income - Brio_|_7_|_-_|_2,450.00_|
|_Amount due to RCNC Club_||**_-_**|_206.21_|
|_Amount due for Greystones prizes_||**_-_**|_95.00_|
|**_Current Liabilities_**||**_0.00_**|**_2,751.21_**|
|||||
|**_Assets Less Liabilities_**||**_13,122.80_**|**_13,857.62_**|
|**_Funds Brought Forward_**||**_14,047.62_**|**_13,122.80_**|
|**_(Deficit) / Surplus for year_**||**_(924.82)_**|**_734.82_**|
|**_Funds Carried Forward_**||**_13,122.80_**|**_13,857.62_**|
|**_Restricted / Committed Funds:_**||||
|_Lifeline - Cash at Bank_||_1,444.17_|_1,763.34_|
|_Lifeline - Gift Aid claimed_||_-_|_814.55_|
|_Greystones 10k Run - Advance entries less prepaid costs / Donation outstanding_||_1,189.93_|_1,000.00_|
|_Duck Race July 2024 - Pre sold tickets less advance licence fee_||_-_|_169.27_|
|_200 Club Unpaid prizes_||_100.00_|_100.00_|
|_200 Club Advance Subscriptions_||_260.00_|_50.00_|
|_Helping Hand - Agreed payments outstanding at year end_||_1,620.00_|_-_|
|_Cotswolds Festival of Motoring - Advance sales less prepaid costs_||_1,265.75_|_-_|
|_Sunflower Suicide Support - Donation outstanding at year end_||_1,157.00_|_-_|
|_Community Awareness - Donation outstanding at year end_||_309.95_|_-_|
|_Community Service Award_||_250.00_|_-_|
|_Interact - Balance on account_||_102.21_|_-_|
|_Rotary in the Rissingtons - Assets_||_672.11_|_1,853.80_|
|_Tree of Life_||_0.70_|_1.26_|
|**_Total Restricted / Committed Funds_**||**_8,371.82_**|**_5,752.22_**|
|**_Unrestricted Funds_**||**_4,750.98_**|**_8,105.40_**|
|**_Total Funds Carried Forward_**||**_13,122.80_**|**_13,857.62_**|
|**_Notes:_**||||
|**_7. Deferred Income - Brio_**||||
|_Annual income received May 2024_|||_3,800.00_|
|_Less: Greystones 10k Run 2024_|||_(600.00)_|
|_General Sponsorship_|||_(750.00)_|
||||_2,450.00_|
|_Represented by:_||||
|_Duck Race July 2024_|||_400.00_|
|_Band Concert December 2024_|||_750.00_|
|_Auction Easter 2025_|||_1,300.00_|
||||_2,450.00_|
## **ROTARY IN THE RISSINGTONS – CHARITY ACCOUNT 2024**
Income and Expenditure Account &Statement of Affairs: 12months both ending 30th June 2023 and 30th June 2024
|12months both ending 30th June 2023 and
2024|30th June||
|---|---|---|
||**2023**|**2024**|
|**Opening Funds in Bank**|657.88|572.10|
|**Income**|||
|Treasue Hunt|340.00|375.00|
|Quiz Nite 2023|1312.21|93.50|
|Quiz Nite 2024|0.00|989.95|
|Chasleton House|2352.66|1946.20|
|Film Night|0.00|114.28|
|Donations|889.07|974.61|
|Purple for Polio|194.11|0.00|
|NCR-Donation to Rissington School|0.00|250.00|
|Grants for Allotment|0.00|5000.00|
|Gift Aid|0.00|346.87|
|Gift Aid - amount owed to RITR by NCR||68.97|
|Discrepancy brought forward||-0.01|
|**Total Income**|**5088.05**|**10159.37**|
|**Expenditure**|||
|Treasure Hunt|140.00|62.97|
|Quiz Nite 2023|886.51|5.60|
|Quiz Nite 2024|0.00|592.16|
|Chasleton House|271.60|230.43|
|Film Night|0.00|76.65|
|Donation - Headspace|2035.00|137.20|
|Donation - HomeStart|0.00|2000.00|
|Donation - Glos Young Carers|0.00|100.00|
|Donation-Riding for the Disabled|500.00|0.00|
|Donation-Ukraine Shoe boxes|0.00|100.00|
|Donation-Cotswold School|849.50|0.00|
|Donation-Cotswold Friends|97.10|0.00|
|Purple4Polio Wristbands|210.00|0.00|
|Donation -Purple4Polio|184.11|0.00|
|Donation-School PTA|0.00|68.34|
|Expenses-Rissington Rangers|0.00|65.28|
|Expenses-Tools for Africa|0.00|105.56|
|Expenses-Allotment|0.00|5433.49|
|**Total Expenditure**|**5173.82**|**8977.68**|
|---|---|---|
|**Excess Income over Expenditure**||**1181.69**|
|**Excess Expenditure over Income**|**85.77**||
|**Statement of Affairs as at 30th June**|||
|Funds in Bank|572.10|1684.83|
|Retained Petty Cash|100.00|100.00|
|Retained Petty Cash|||
|Wine|93.50 ***|0.00|
|Quiz Nite 2022 Expenses|5.60 ***|0.00|
|Discrepancy|0.01|0.00|
|Gift Aid - amount owed to RITR by NCR||68.97|
|**Net Closing Assets**|**771.21**|**1853.80**|
|**672.11**
**Increase in Closing Assets**
*** Not recognised in consolidated accounts
**Net Closing Assets - Adjusted to exclude**
**items not recognised**||**1181.69**|